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Copy the KDE 3.5 branch to branches/trinity for new KDE 3.5 features. BUG:215923 git-svn-id: svn://anonsvn.kde.org/home/kde/branches/trinity/kdepim@1054174 283d02a7-25f6-0310-bc7c-ecb5cbfe19da
15 years ago
<?xml version="1.0" ?>
<!DOCTYPE book PUBLIC "-//KDE//DTD DocBook XML V4.2-Based Variant V1.1//EN"
"dtd/kdex.dtd" [
<!ENTITY kappname "&korganizer;">
<!ENTITY package "kdepim">
<!ENTITY plugins-chapter SYSTEM "plugins-chapter.docbook">
<!ENTITY exchange-plugin-workshop SYSTEM "exchange-plugin.docbook">
<!ENTITY group-scheduling-workshop SYSTEM "group-scheduling.docbook">
<!ENTITY outlook-to-vcalendar-workshop SYSTEM "outlook-to-vcalendar.docbook">
<!ENTITY % addindex "IGNORE">
<!ENTITY % English "INCLUDE">
]>
<book id="korganizer" lang="&language;">
<bookinfo>
<title>The &korganizer; Handbook</title>
<authorgroup>
<author>
<firstname>Carlos</firstname>
<othername>Leonhard</othername>
<surname>Woelz</surname>
<affiliation><address><email>carloswoelz@imap-mail.com</email></address></affiliation>
</author>
<author>
<firstname>Milos</firstname>
<surname>Prudek</surname>
</author>
<author>
<firstname>Paul</firstname>
<othername>E.</othername>
<surname>Ahlquist</surname>
<lineage>Jr.</lineage>
<affiliation><address>&Paul.E.Ahlquist.Jr.mail;</address></affiliation>
</author>
<author>
<firstname>J&uuml;rgen</firstname>
<surname>Nagel</surname>
<affiliation><address><email>juergen.nagel@student.fh-reutlingen.de</email></address></affiliation>
</author>
<author>
<firstname>Michel</firstname>
<surname>Boyer de la Giroday</surname>
<affiliation><address><email>michel@klaralvdalens-datakonsult.se</email></address></affiliation>
</author>
<othercredit role="developer">
<firstname>Reinhold</firstname>
<surname>Kainhofer</surname>
<affiliation><address><email>reinhold@kainhofer.com</email></address></affiliation>
<contrib>Developer</contrib>
</othercredit>
<othercredit role="developer">
<firstname>Cornelius</firstname>
<surname>Schumacher</surname>
<affiliation><address>&Cornelius.Schumacher.mail;</address></affiliation>
<contrib>Developer</contrib>
</othercredit>
<othercredit role="developer">
<firstname>Preston</firstname>
<surname>Brown</surname>
<affiliation><address>&Preston.Brown.mail;</address></affiliation>
<contrib>Developer</contrib>
</othercredit>
<othercredit role="reviewer">
<firstname>Lauri</firstname>
<surname>Watts</surname>
<affiliation><address>&Lauri.Watts.mail;</address></affiliation>
<contrib>Reviewer</contrib>
</othercredit>
<!-- TRANS:ROLES_OF_TRANSLATORS -->
</authorgroup>
<copyright>
<year>2000</year><holder>&Milos.Prudek;</holder>
</copyright>
<copyright>
<year>2001</year>
<holder>&Paul.E.Ahlquist.Jr;</holder>
</copyright>
<copyright>
<year>2004</year>
<holder>J&uuml;rgen Nagel</holder>
</copyright>
<copyright>
<year>2005</year>
<holder>Carlos Leonhard Woelz</holder>
</copyright>
<legalnotice>&FDLNotice;</legalnotice>
<date>2005-08-29</date>
<releaseinfo>3.00.00</releaseinfo>
<abstract><para>&korganizer; is an easy to use personal information manager
(<acronym>PIM</acronym>). You can write journal entries, schedule appointments,
events, and to-dos. &korganizer; will remind you about pending tasks, and
help you keep your schedule. </para></abstract>
<keywordset>
<keyword>KDE</keyword>
<keyword>KOrganizer</keyword>
<keyword>kdepim</keyword>
<keyword>manager</keyword>
<keyword>time</keyword>
<keyword>schedule</keyword>
<keyword>alarm</keyword>
<keyword>appointment</keyword>
<keyword>event</keyword>
<keyword>jornal</keyword>
<keyword>to-do</keyword>
</keywordset>
</bookinfo>
<chapter id="introduction">
<title>Introduction</title>
<para>&korganizer; is an intuitive and easy to use personal information manager
(<abbrev>PIM</abbrev>). You can schedule appointments, events, create
to-dos and write journal entries. &korganizer; will remind you about
pending tasks, record your occurrences, experiences, and reflections and help
you keep your schedule.</para>
<para>But &korganizer; is not only about your personal calendar, it can
help you to interact with your colleagues and friends too. With &korganizer;,
you can publish a calendar as a web page, invite anyone with an email address
to an event and process responses, share a calendar (using a groupware
server or simply a file over the network), and share events (&eg;
the schedule of a championship or a conference), using the get hot new stuff
framework. &korganizer; is based on open standards, and works with
many different group scheduling servers, giving you the control over your
information and the freedom to choose the best solutions.
</para>
<para>&korganizer; is also the calendar, journal and to-do component of
&kontact;, offering you an integrated solution for your
communication and information management needs: email, notes, contacts
management, news reader, synchronization with portable devices, and news feeds
reader. Even if you don't use it inside &kontact;, &korganizer; is
integrated with the other &kde; <acronym>PIM</acronym> applications.
For instance, you can configure it to show birthdays from &kaddressbook; in your
agenda, use &kmail; to send and receive invitations, &etc;</para>
<para>Main features of &korganizer;:</para>
<para><itemizedlist>
<listitem><para>Create To-dos, schedule events, and write journal entries.</para></listitem>
<listitem><para>Organize your events and to-dos by grouping the related items in categories.</para></listitem>
<listitem><para>Highlight categories with colors.</para></listitem>
<listitem><para>Open multiple calendars, and seamless view and edit them.</para></listitem>
<listitem><para>Reschedule your events by drag-and-drop.</para></listitem>
<listitem><para>Generate recurring events easily.</para></listitem>
<listitem><para>Organize or attend events using the group scheduling features.</para></listitem>
<listitem><para>Choose among the multiple supported groupware servers.</para></listitem>
<listitem><para>vCalendar and iCalendar (open standards) native support.</para></listitem>
<listitem><para>Calendar merging and import.</para></listitem>
<listitem><para>Synchronize your data with &PalmOS; devices.</para></listitem>
<listitem><para>Drag-and-drop between open calendars.</para></listitem>
<listitem><para>Embedding collaboration with &konqueror;.</para></listitem>
<listitem><para>Customizable icon sets.</para></listitem>
<listitem><para>Drag-and-drop tool panels.</para></listitem>
<listitem><para>Much more...</para></listitem>
</itemizedlist></para>
<para>Now take a <link linkend="five-minute-course">Five-minute fly-over
course</link> of &korganizer;, or delve into <link
linkend="managing-data">the documentation</link>!</para>
</chapter>
<chapter id="five-minute-course">
<title>Five-minute Fly-over Course of &korganizer;</title>
<subtitle> (for the experienced and for the impatient)</subtitle>
<para>Pressed for time? Let's kick you started with a fast, hands-on overview
of &korganizer;!</para>
<para>If you ever worked with a personal information program before, you'll be
right at home with &korganizer;. You can enter new events, reschedule existing
events, assign categories to your events, devise new categories, enter and
modify lists of attendees and their roles, email event invitations
automatically and exchange data with other &korganizer; calendars, create
to-dos and write journal entries.</para>
<para>This course assumes that you know how to work with the &kde;, and that
you prefer to explore on your own. Only the basic functions of &korganizer;
are covered here.</para>
<sect1 id="course-entering-events">
<title>Entering Events</title>
<procedure>
<step><para>Click the <guiicon><inlinemediaobject><imageobject>
<imagedata fileref="i_view_day.png" format="PNG"/></imageobject>
</inlinemediaobject></guiicon><guibutton>Day View</guibutton> toolbar button
or choose the <menuchoice><guimenu>View</guimenu>
<guimenuitem>Day</guimenuitem></menuchoice> menu item.
This will bring up the <link linkend="agenda-view"><guilabel>Day View</guilabel>
</link>.</para></step>
<step><para>Click on the desired date in the
<link linkend="glossary" endterm="gloss-date-navigator">Date Navigator</link>.
</para></step>
<step><para>Select the text area beside the desired
hour in the main panel that reflects the time of the event. Double click
this area, or just start typing the title of the event to open the
<guilabel>New Event</guilabel> dialog.</para></step>
<step><para><link linkend="entering-data-events">Enter event details</link>. Use tabs <guilabel>General</guilabel>,
<guilabel>Recurrence</guilabel>, <guilabel>Attendees</guilabel>,
<guilabel>Free/Busy</guilabel> and <guilabel>Attachments</guilabel> to move
around the dialog and access all the event's characteristics.</para></step>
<step><para>Press <guibutton>OK</guibutton> to save the
event.</para></step>
</procedure>
</sect1>
<sect1 id="course-entering-todos">
<title>Entering To-dos</title>
<procedure>
<step><para>Select the <menuchoice><guimenu>Actions</guimenu>
<guimenuitem>New To-do...</guimenuitem></menuchoice> menu item to open the
<guilabel>New To-do</guilabel> dialog.</para></step>
<step><para><link linkend="entering-data-to-do">Enter the to-do details</link>.
Use tabs <guilabel>General</guilabel>,
<guilabel>Attendees</guilabel>, <guilabel>Recurrence</guilabel> and
<guilabel>Attachments</guilabel> to move around the dialog.</para></step>
<step><para>Press <guibutton>OK</guibutton> to save the
to-do.</para></step>
</procedure>
</sect1>
<sect1 id="course-entering-journals">
<title>Adding Journal Entries</title>
<procedure>
<step><para>Select the <guiicon><inlinemediaobject><imageobject>
<imagedata fileref="i_view_journal.png" format="PNG"/></imageobject>
</inlinemediaobject></guiicon><menuchoice><guimenu>View</guimenu>
<guimenuitem>Journal</guimenuitem></menuchoice> menu item to open the
<link linkend="journal-view"><guilabel>Journal</guilabel> main
view</link>.</para></step>
<step><para>Click the <guilabel>Add Journal Entry</guilabel> link.</para></step>
<step><para>Enter journal entry title and text.</para></step>
</procedure>
</sect1>
<sect1 id="course-rescheduling-events">
<title>Rescheduling Events</title>
<para>Rescheduling events is a simple drag-and-drop operation:</para>
<procedure>
<step><para>Using the
<link linkend="glossary" endterm="gloss-date-navigator">Date Navigator</link>
go to the date of the event that you want to reschedule.</para></step>
<step><para>You should choose an appropriate <link
linkend="reference-menus-view">view</link> before beginning this operation.
Only the <link linkend="agenda-view"><guilabel>agenda view</guilabel>
</link> (day, work week and week views) shows individual hours and are suitable
for rescheduling exactly-timed events (appointments), while the Month view
only shows days. Therefore the Month view is most suitable for long-time
events like holidays.</para></step>
<step><para>To display the week view, press the
<guiicon><inlinemediaobject><imageobject>
<imagedata fileref="i_view_week.png" format="PNG"/></imageobject>
</inlinemediaobject></guiicon><guibutton>Week View</guibutton> toolbar button,
or choose the <menuchoice><guimenu>View</guimenu>
<guimenuitem>Week</guimenuitem></menuchoice> menu item.
</para></step>
<step><para>Drag and drop the event to the new date and time
location.</para></step>
</procedure>
<para>If you wish to reschedule more precisely, double-click the event and
change the start and end time using the drop down menus that divide the day
into quarter hours. If that is not precision enough, you can enter the
desired time directly.</para>
</sect1>
<sect1 id="course-rescheduling-todos">
<title>Rescheduling or Editing To-dos</title>
<para>You should choose an appropriate <link
linkend="reference-menus-view">view</link> before beginning this operation.
Only the <link linkend="list-view"><guiicon><inlinemediaobject><imageobject>
<imagedata fileref="i_view_list.png" format="PNG"/></imageobject>
</inlinemediaobject></guiicon><guilabel>list view</guilabel>
</link>, <link linkend="todo-view"><guiicon><inlinemediaobject><imageobject>
<imagedata fileref="i_view_todo_list.png" format="PNG"/></imageobject>
</inlinemediaobject></guiicon><guilabel>to-do list view</guilabel>
</link> and <link linkend="description-view">the to-do view sidebar component
</link> show to-dos which do not have a due date.</para>
<para>To display the to-do list view, press the
<guiicon><inlinemediaobject><imageobject>
<imagedata fileref="i_view_todo_list.png" format="PNG"/></imageobject>
</inlinemediaobject></guiicon><guibutton>To-do List View</guibutton> toolbar button,
or choose the <menuchoice><guimenu>View</guimenu>
<guimenuitem>To-do List</guimenuitem></menuchoice> menu item.
</para>
<para>To reschedule a to-do, right click it.
This will bring up a context menu. Choose the <guimenuitem>Copy to</guimenuitem> or
<guimenuitem>Move to</guimenuitem> menu items and select the new date from the calendar
now appearing. The to-do is now copied or moved to the selected date.
Alternatively, if the main panel holds a <guilabel>To-do List View</guilabel>,
just right click the column <guilabel>Due Date</guilabel>. A calender will
appear instantly, allowing you to set the new due date.</para>
<para>To <link linkend="entering-data-to-do">edit a to-do</link>, right click it and choose the
<guimenuitem>Edit...</guimenuitem> menu item.</para>
</sect1>
<sect1 id="course-conclusion">
<title>Conclusion</title>
<para>This five-minute course covered only the basic operation of &korganizer;.
Now you should go on and read the rest of this manual to unleash the full
power of &korganizer;'s capabilities. But if you don't feel like it, you
should at least skip through the <link linkend="faq">&FAQ;</link>.</para>
</sect1>
</chapter>
<chapter id="managing-data">
<title>Importing, Exporting, and Managing Calendars</title>
<para>&korganizer; can store (and retrieve) events, journals entries
and to-dos using various methods, and to different locations.
Each of these locations is called a <firstterm>calendar resource</firstterm>.
</para>
<para>&korganizer; supports calendar files based on standards such as
iCalendar and vCalendar natively (adding them as new resources), but you can
import the data (merge) into an existing resource and open the file in a new
window too. Importing files in the format used by the old
<application>ical</application> application is also supported.</para>
<para>You can export your data as a web page, as an iCalendar or
vCalendar file. These files are supported by most scheduling applications.
The web page can be used to publish your calendar and to-dos list in the
web or in the local network.</para>
<para>If you have a calendar containing events of public interest, such as
a conference or championship schedule, you can upload it using the
<link linkend="managing-get-hot-new-stuff">get hot new stuff</link> framework.
You can use the same framework to check if there are events worth downloading.
</para>
<para>In this chapter, we will explain how to manage your calendar, using the
resources, import and export actions and the get hot new stuff scheme.</para>
<sect1 id="managing-resources">
<title>Calendar Resources</title>
<para>&korganizer; uses a local file, usually
<filename>$KDEHOME/share/apps/korganizer/std.ics</filename>,
as its default resource. But this is not your only option: there are several
other resources you can add: groupware servers, journal entries as blogs,
network files, &etc;. If you use more than one resource, &korganizer;
<link linkend="config-main-personal">can be configured to use the default
resource or ask which resource to use</link> when saving new events, to-dos or
journal entries. &korganizer; will seamlessly merge the items from
two or more resources in the <link linkend="description-view">views</link>.
</para>
<para>The default resource is a good choice for many use cases, but you may
want to use another resource, especially if you use a supported groupware
server. Please ask the server administrator for the information required to
configure the groupware resource, including free/busy information publishing
and retrieving. Access to free/busy information allows an event organizer to
take the attendee's calendar in consideration when adding him to the the event's
attendee list.</para>
<note><para>Besides calendar storage, groupware servers typically offer contacts,
mail and <link linkend="glossary" endterm="gloss-freebusy">free/busy
information</link> storage. Therefore, some of the resources discussed here
may be related to other resources from &kmail; and &kaddressbook; (the mail and
contacts components of &kontact;), or to the
<link linkend="config-main-free-busy">free/busy settings in the main
configuration</link>.</para>
<para>Please note that &korganizer;
<link linkend="group-scheduling">group scheduling</link> communication is
based on a peer to peer email standard. This means that you do not need a
groupware server to use it!</para></note>
<screenshot id="screenshot-resources">
<screeninfo>A screenshot of &korganizer;'s Resource View Sidebar</screeninfo>
<mediaobject>
<imageobject><imagedata fileref="korganizer-resource.png" format="PNG"/></imageobject>
<textobject><phrase>A screenshot of &korganizer;'s Resource View Sidebar</phrase></textobject>
<caption><para>A screenshot of &korganizer;'s Resource View Sidebar</para></caption>
</mediaobject>
</screenshot>
<procedure id="procedure-add-resource">
<title>Adding a New &korganizer; Resource</title>
<step><para>If the resource view is not available on &korganizer;'s sidebar,
choose the <menuchoice><guimenu>Settings</guimenu>
<guisubmenu>Sidebar</guisubmenu><guimenuitem>Show Resource
View</guimenuitem></menuchoice> menu item to display it.
</para></step>
<step><para>If the resource buttons are not displayed on the resource viewer,
choose the <menuchoice><guimenu>Settings</guimenu><guisubmenu>Sidebar</guisubmenu>
<guimenuitem>Show Resource Buttons</guimenuitem></menuchoice> menu item to
display them.</para></step>
<step><para>Press the <guilabel>Add...</guilabel> button to add new resources to
the list of available resources.</para></step>
<step><para>Check or uncheck the resource box to enable or
disable it.</para></step>
<step><para>Later, if you want to edit or delete a resource, select it on the
list and press <guilabel>Delete</guilabel> to remove it or
<guilabel>Edit...</guilabel> to modify it.</para></step>
</procedure>
<para>Alternatively, you can configure the &korganizer; resources (plus all
other &kde; resources), in the &kcontrolcenter;, using the <guilabel>&kde;
Resources</guilabel> configuration module.</para>
<para>Among the existing resources, you can find:</para>
<variablelist>
<varlistentry>
<term><guilabel>Birthdays from &kaddressbook;</guilabel></term>
<listitem><para>Add this resource to view birthdays from contacts in &kaddressbook;
in your calendar. The birthday appears in your calendar as a read only event and
without associated time.</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Journal Entries as Blogs on Server</guilabel></term>
<listitem><para>Add this resource to be able to read your blogs as journal entries,
directly from blog servers, such as blogger and drupal.</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Bugzilla To-do List</guilabel></term>
<listitem><para>Add this resource to load bugzilla open bugs as to-dos.
This resource is based on the &kbugbuster; application, and uses its bug cache
information. Bugzilla is an open source bug tracking system.</para>
<para>If you are a developer working on a project that uses bugzilla, you can
use this resource to view as to-dos the open bugs of the applications or
libraries you are interested in (they are called <quote>products</quote> and / or <quote>components</quote> in bugzilla). This resource is available as part of
the &kde; Software Development kit.
</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>&XML; Feature Plan</guilabel></term>
<listitem><para>Add this resource to load a &XML; Feature Plan as to-dos.
The &XML; Feature Plan is a scheme designed to document the new features of
future software releases. It was designed to fit the &kde; release schedule
needs, but can be helpful for any software project. The information from the
&XML; file can be used to control feature freezes, to report the new
features of new release or the status of the new features of a future release.
</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Calendar in Local File</guilabel></term>
<listitem><para>Add this resource to be able to save (and load) your events,
to-dos and journal entries to a local file. The file can be in the iCalendar or
in the vCalendar standard format. &korganizer; uses this resource by default,
storing your calendar information under
<filename>$KDEHOME/share/apps/korganizer/std.ics</filename>.</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>GroupDav Server (e.g. Open Groupware)</guilabel></term>
<listitem><para>
If you have access to a server that supports the
<ulink url="http://www.groupdav.org">GroupDav protocol</ulink>, add this
resource in order to be able to to save (and load) events<!--, journals, free/busy information?--> and to-dos
to the server. To add the resource, you will need to know the server &URL;, your
user name and your password. The GroupDav protocol supports the storage of
contacts, so you may want to add and configure the &kaddressbook;
resource too.</para>
<para>As of June 2005, the groupware servers that implement this protocol
are the <ulink url="http://www.opengropware.org">OpenGroupware server</ulink>
and the <ulink url="http://www.citadel.org">Citadel server</ulink>. An up to
date list can be obtained at the
<ulink url="http://www.groupdav.org">GroupDav website</ulink>.
</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Novell Groupwise Server</guilabel></term>
<listitem><para>
If you have access to a
<ulink url="http://www.novell.com/products/groupwise">Novell GroupWise Server</ulink>
(version 6.5 or later), add this resource in order to be able to to save (and load)
events, free/busy information <!--,journals ?-->and to-dos to the server. To add the resource, you will
need to know the server &URL;, your user name and your password. There is
support for storage of contacts, so you may want to configure &kaddressbook;
resource.</para>
<para>The most practical way to configure the access to a GroupWise server is
to use the <application>groupwisewizard</application> wizard. You can start it
from the command line prompt:
<screen><prompt>$</prompt><command>groupwisewizard</command></screen>
The wizard will configure not only &korganizer; to use the
GroupWise resources, but &kmail;, &kaddressbook; too.</para>
</listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Calendar on IMAP Server via &kmail;</guilabel></term>
<listitem><para>
If you have access to a server that shares calendar data via IMAP, add this
resource in order to be able to to save (and load) events, to-dos, free/busy
information and journal entries to the IMAP server. To enable IMAP access, you
will need to configure &kmail; first, then add the &korganizer; resource.
Also, since you are using &kmail; to contact the server, &korganizer; will
open &kmail; automatically, and use it to access your data. The
<quote>IMAP server via &kmail;</quote> schema supports the storage
of contacts, so you may want to add the &kaddressbook; resource too.</para>
<para>Most IMAP servers can be used to hold calendar and address book resources,
allowing you to use access your data from just anywhere! If you are a user
looking for a simple way to access and manage your groupware information,
this is a simple and very efficient solution.</para>
<para>To use this resource, it is necessary to configure &kmail; first. Choose
the <menuchoice><guimenu>Settings</guimenu>
<guimenuitem>Configure &kmail;...</guimenuitem></menuchoice> menu item.
Click the <guilabel>Accounts</guilabel> icon in the configure dialog sidebar
and add the IMAP server as a disconnected IMAP incoming account. Now click the
<guilabel>Misc</guilabel> icon in the sidebar and click the
<guilabel>Groupware tab</guilabel> to enable and configure the IMAP resource
folder options. Only then you can add the &korganizer; (and &kaddressbook;)
resources. For more information on configuring &kmail;, consult the &kmail;
handbook.</para>
<para>A more complete implementation of this schema is the
<ulink url="http://www.kolab.org">Kolab Server</ulink>. This groupware
implementation offers additional features for system administrators, such as
support of mixed client environments (&Microsoft; Outlook&reg;, &kde;
<acronym>PIM</acronym> and web mail), a web administration interface, shared
address book, email server, &etc; As of June 2005, the groupware servers that
implement the <quote>Kolab 1</quote> and <quote>Kolab 2</quote> protocols are
the Kolab server, version 1 and 2, and the
<ulink url="http://www.citadel.org">Citadel server</ulink> (Kolab 1 only). An up
to date list can be obtained at the <ulink url="http://www.kolab.org">Kolab
website</ulink>.</para>
<para>The most practical way to configure the access to a Kolab server is to use
the <application>kolabwizard</application> wizard application. You can start it
from the command line prompt:
<screen><prompt>$</prompt><command>kolabwizard</command></screen>
</para>
</listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Calendar in Local Directory</guilabel></term>
<listitem><para>Add this resource to be able to save and load your events,
to-dos and journal entries from a local folder. Each calendar item will be saved
in a separate file, inside the folder.
</para>
<para>Since there is only one file per event, to-do, or journal entry, &korganizer;
does not need to parse one big calendar file, sometimes with thousands of items
when saving or loading, just one single calendar item. Also, in case of file
corruption, you will lose only one calendar item, not the whole calendar.</para>
</listitem>
</varlistentry>
<!--
<varlistentry>
<term><guilabel>Calendar on Exchange Server (Experimental)</guilabel></term>
<listitem><para>
If you have access to a
<ulink url="http://www.microsoft.com/exchange">Exchange 2000 Server</ulink>,
add this resource in order to be able to to save (and load)
events FIXME:,journals, free/busy information and to-dos? to the server. To add the resource, you will
need to know the server &URL;, FIXME:port? your user name and your password. There
is support for (read only) contacts, so you may want to configure &kaddressbook;
resource.</para>
FIXME: does the wizard work?
<para>The most practical way to configure the access to a Exchange server is
to use the <application>exchangewizard</application> wizard. You can start it
from the command line prompt:
<screen><prompt>$</prompt><command>exchangewizard</command></screen>
The wizard will configure not only &korganizer; to use the
Exchange resources, but &kmail;, &kaddressbook; too.</para>
</listitem>
</varlistentry>
-->
<varlistentry>
<term><guilabel>Calendar in Remote File</guilabel></term>
<listitem><para>Add this resource to be able to save and load your events,
to-dos and journal entries from a remote file.
<!--FIXME: make sure this is all true-->
There are two main advantages of keeping your calendar data in a remote server:
you can access your data even if you are away from your computer, and
you can let other people (for instance, a secretary) view it.
&korganizer; keeps a cache of the data locally.
</para>
<screenshot id="screenshot-remotefile-resource">
<screeninfo>A screenshot of &korganizer;'s Remote File Resource Configuration</screeninfo>
<mediaobject>
<imageobject><imagedata fileref="remotefile-resource.png" format="PNG"/></imageobject>
<textobject><phrase>A screenshot of &korganizer;'s Remote File Resource Configuration</phrase></textobject>
<caption><para>A screenshot of &korganizer;'s Remote File Resource Configuration</para></caption>
</mediaobject>
</screenshot>
<para>You can configure the resource to be read only, keeping the remote file
untouched. In this case, you won't need to supply a <quote><guilabel>Upload
to</guilabel></quote> location, just a <quote><guilabel>Download
from</guilabel></quote> location for the remote file. If you plan to use a
writable remote resource, you will have to supply both locations. The reason
to have separate locations, is that some servers may have an upload queue,
a place where you need to put the upload file, different from where it will be.
In most cases, if you have write access to the remote file, the <guilabel>Upload
to</guilabel> and <guilabel>Download from</guilabel> file locations should be
the same.
</para>
<para>It is important to understand that the remote file resource does not
add or remove individual items from the remote file, it simply saves the
remote file over local cache when downloading and save the local cache over the
remote file when uploading. Therefore, if the resource is read only, it makes
sense to set the <guilabel>Automatic Reload</guilabel> option to a
<guilabel>Regular interval</guilabel>, but if not (if the resource is writable),
it is recommended to reload the file only before starting to edit it, by setting
the <guilabel>Automatic Reload</guilabel> option to <guilabel>On
startup</guilabel>, and to save it before exiting, by setting the
<guilabel>Automatic Save</guilabel> option at least to
<guilabel>On exit</guilabel>, or better yet, if you have a fast and stable
connection to the remote file, set it to <guilabel>On every change</guilabel>
to avoid data loss.</para>
<warning><para>If you add, change or remove events, journal entries or to-dos and
reload the remote file, all your local changes will be lost, and the
file will revert to its previous state. This can happen in different scenarios
(for instance if the system crashes, &korganizer; will reload the remote file on
the next start, if you set the <guilabel>Automatic Save</guilabel> to
<guilabel>Never</guilabel>, or if you set the <guilabel>Automatic Reload</guilabel>
to a regular interval). If you plan to use a calendar resource in
writable mode, make sure that your connection is stable, configure the
resource to save the file on each change (or at frequent intervals),
and don't reload the file at regular intervals.</para>
<para>A related, but opposite problem, is that two users cannot safely edit
the same remote file at the same time, because the remote file resource does not
offer a conflict resolution mechanism. For instance, if someone else changes
(and saves) the remote file, after you loaded it, and a some time later you save
the file, his changes will be lost.
</para></warning>
</listitem>
</varlistentry>
<varlistentry>
<term><guilabel>SUSE &Linux; OpenExchange Server</guilabel></term>
<listitem><para>
If you have access to a
<ulink url="http://www.novell.com/products/groupwise">SUSE &Linux; OpenExchange
Server</ulink>, version 4.1, add this resource in order to be able to to save
(and load) events, free/busy information <!--,journals ?-->and to-dos to the server. To add the
resource, you will need to know the server &URL;, your user name and your
password. There is support for storage of contacts, so you may want to configure
&kaddressbook; resource.</para>
<para>The most practical way to configure the access to a GroupWise server is
to use the <application>sloxwizard</application> wizard. You can start it
from the command line prompt:
<screen><prompt>$</prompt><command>sloxwizard</command></screen>
The wizard will configure not only &korganizer; to use the
OpenExchange resources, but &kmail;, &kaddressbook; too.</para>
</listitem>
</varlistentry>
<varlistentry>
<!--FIXME: are there other XML-RPC servers?-->
<term><guilabel>eGroupware Server (via &XML;-RPC)</guilabel></term>
<listitem><para>
If you have access to a
<ulink url="http://www.egroupware.org">eGroupware
Server</ulink>, version 1.0, add this resource in order to be able to to save
(and load) events, free/busy information <!--,journals ?-->and to-dos to the server. To add the
resource, you will need to know the server &URL;, your user name and your
password. There is support for storage of contacts, so you may want to configure
&kaddressbook; resource.</para>
<para>The most practical way to configure the access to a eGroupware server is
to use the <application>egroupwarewizard</application> wizard. You can start it
from the command line prompt:
<screen><prompt>$</prompt><command>egroupwarewizard</command></screen>
The wizard will configure not only &korganizer; to use the
eGroupware resources, but &kmail;, &kaddressbook; too.</para>
</listitem>
</varlistentry>
</variablelist>
</sect1>
<sect1 id="managing-import-export">
<title>Importing, Exporting and Maintaining Calendars</title>
<para>While local files are just one among many other resources that can be used
by &korganizer;, they are the most convenient way to share calendars, save
copies, or import items from your old calendar program.</para>
<sect2 id="managing-import">
<title>Importing Calendars</title>
<para>If you have a iCalendar or vCalendar file, and you
would like to import it, choose the <menuchoice><guimenu>File</guimenu>
<guisubmenu>Import</guisubmenu><guimenuitem>Import Calendar...</guimenuitem>
</menuchoice>. &korganizer; will ask you if you want to <guilabel>Add as new
calendar</guilabel>, which adds the calendar file as a new local file resource,
<guilabel>Merge into existing calendar</guilabel>, which merges the calendar
items into an existing resource or <guilabel>Open in separate window</guilabel>,
which will allow you to view and edit the calendar, but will not add to
its default view.</para>
<para>A good time to do this would be if you received a
vCalendar with a few entries via email, for instance, or if you are planning
to import your calendar from another application. In the latter case, the first
thing to do is to use that application to export the calendar data in one of the
formats above, or use a tool to convert from the application's native format. If you
are migrating from &Microsoft; Outlook&reg;, please check
<xref linkend="outlook-to-vcalendar-ws" />.</para>
<para>If you have used <application>ical</application>, a popular but
older calendar program for &UNIX;, you may wish to <action>import your events,
journal entries, and to-dos</action> directly to &korganizer;. To do so, choose the
<menuchoice><guimenu>File</guimenu><guisubmenu>Import</guisubmenu>
<guimenuitem>Import From &UNIX; Ical Tool</guimenuitem></menuchoice>.
This action will read the <filename>.calendar</filename> file from your home
folder and merge any entries it contains into your current calendar.
If any errors or suspicious things occur during the process, you will be
notified via a message box.</para>
</sect2>
<sect2 id="managing-export">
<title>Exporting Calendars</title>
<para>You can export your data as a web page, or as an iCalendar or
vCalendar file, which are supported by most scheduling applications.
The web page can be used to publish your calendar and to-dos list on the
web or on the local network. Either way, &korganizer; will export all calendar
items from the enabled (checked) resources which are
<link linkend="filters-view">not filtered out</link> (let's call these items
<quote>active</quote> items). In other words, if you cannot see a calendar
item, it won't be in the exported file. To filter out the undesired items
before exporting them, you can create
<link linkend="filters-view">filters</link>. Filters even are more effective
if you classify your events and to-dos in
<link linkend="categories-view">categories</link>. To enable and disable
resources, check or uncheck the resource box in the
<link linkend="managing-resources"><guilabel>Resource View</guilabel></link>
sidebar.</para>
<para>To export all your <quote>active</quote> events, to-dos and journal entries
(independent of to what resource they belong) as a new iCalendar
file, choose the <menuchoice><guimenu>File</guimenu><guisubmenu>Export</guisubmenu>
<guimenuitem>iCalendar...</guimenuitem></menuchoice> menu item. To export the same
data as a new vCalendar file choose the <menuchoice><guimenu>File</guimenu>
<guisubmenu>Export</guisubmenu> <guimenuitem>vCalendar...</guimenuitem>
</menuchoice> menu item. The <guilabel>Save As</guilabel> dialog will pop up.
Enter the file name and location for the new file to complete the export
action.</para>
<para>You can export your calendar or a part of it as a &HTML;
file, suitable for publishing in the web. Anyone with access to this file,
using a web browser, will be able to view it. This is an easy way to share
calendar information with your colleagues and friends.</para>
<!--TODO: use case: export your friends birthdays?-->
<procedure id="procedure-export-html">
<step><para>Disable all the resources you don't want to export, and filter out
the items you don't want to export.</para></step>
<step><para>Choose the <menuchoice><guimenu>File</guimenu>
<guisubmenu>Export</guisubmenu><guimenuitem>Export Web Page...</guimenuitem>
</menuchoice> menu item. You will get a window with three tabs:
<guilabel>General</guilabel>, <guilabel>Events</guilabel>, and
<guilabel>To-dos</guilabel>.</para></step>
<step><para><guilabel>General</guilabel> tab:</para>
<substeps>
<step><para>Specify the date range that you want published. Enter dates
manually or use the Calendar Widget.</para></step>
<step><para>If you want to export to-dos, check the <guilabel>Export
to-do list</guilabel> box.</para></step>
<step><para>If you want to export the items displayed in the month view, check the
<guilabel>Export in month view</guilabel> box.</para></step>
<step><para>If you want to export events formatted as a list of events, check the
<guilabel>Export events as list</guilabel> box.</para></step>
<step><para>Specify the web output file in the <guilabel>Output file</guilabel>
field. If set another location, press the <guibutton><inlinemediaobject>
<imageobject><imagedata fileref="i_file_open.png" format="PNG"/></imageobject>
</inlinemediaobject>Browse Folders</guibutton> button to find it.</para></step>
</substeps></step>
<step><para><guilabel>Events</guilabel> tab: specify if you want to include
categories and attendees in the exported web page.</para></step>
<step><para><guilabel>To-dos</guilabel> tab: specify if you want to list Due
Dates, Categories, and Attendees.</para></step>
</procedure>
</sect2>
<sect2 id="managing-purge-archive">
<title>Maintaining Your Calendars</title>
<para>Contemporary computers have ample storage space. However, if you
synchronize your &korganizer; calendar with a limited-memory machine like the
Palm device, you will find archiving useful. The performance of &korganizer;
can also become worse when there are many events. To archive old
items, follow the procedure below:</para>
<procedure>
<step><para>Choose the <menuchoice><guimenu>File</guimenu><guimenuitem>Archive
Old Entries...</guimenuitem></menuchoice>.</para></step>
<step><para>Fill in the date in <guilabel>Archive now items older than</guilabel> field or
use the Calendar Widget to choose the date. Alternatively, you can automatically
archive all items older than a certain period of time.</para></step>
<step><para>If you have chosen archiving, you must also provide a filename for
the archive in the <guilabel>Archive File</guilabel> field. If you want to
re-use an older archive file, press the <guilabel>Browse</guilabel> button
and find an existing archive. The entries will be added to the file,
so any item already in the file will not be modified.</para></step>
</procedure>
<para>Archiving will keep all old items in a file, including completed
to-dos. But if you do not want to keep completed to-dos at all, choose the
<menuchoice><guimenu>File</guimenu><guimenuitem>Purge Completed To-dos</guimenuitem>
</menuchoice> menu item to remove all the completed to-dos from your
active resources. If you want to keep your completed to-dos, but
do not wish to view in the to-do lists, consider
<link linkend="filters-view">filtering them out</link> instead of purging them.
</para>
</sect2>
</sect1>
<sect1 id="managing-get-hot-new-stuff">
<title>Uploading and Downloading Using Get Hot New Stuff</title>
<para>If you have a calendar containing events of public interest, such as
a conference or championship schedule, you can upload it (or check if there
is something worth downloading) using the
<ulink url="http://ghns.berlios.de/">get hot new stuff framework</ulink>.
</para>
<para>
To open the <guilabel>Get Hot New Stuff</guilabel>
dialog, which offers a list of calendars to download, choose the
<menuchoice><guimenu>File</guimenu><guisubmenu>Import</guisubmenu>
<guimenuitem>Get Hot New Stuff...</guimenuitem></menuchoice> menu item.
If you select one of the calendars, a dialog with the list of events from the
calendars will appear. To merge the displayed events with your default resource,
press <guilabel>Merge</guilabel>.</para>
<para>
To open the <guilabel>Upload Hot New Stuff</guilabel> dialog, which allow you
to export calendars containing events which may be useful to other people, such
as a conference program, a list of holidays, special events, &etc;,
choose the <menuchoice><guimenu>File</guimenu><guisubmenu>Export</guisubmenu>
<guimenuitem>Upload Hot New Stuff...</guimenuitem></menuchoice>.</para>
<para>Before uploading the events, make sure you have
<link linkend="filters-view">filtered out</link> all unrelated data.</para>
</sect1>
</chapter>
<chapter id="chapter-views-and-filters">
<title>Views and Filters</title>
<para>While calendars (resources) can hold events, to-dos and / or journal
entries, these items are very different in nature. To-dos may have no
date associated with them, so a schedule view is not suitable to them.
Journal entries are a collection your reflections, occurrences or experiences.
They require their own view mode, as they are not related
with the list upcoming events or the list of to-dos, &etc;</para>
<para>To solve the challenge of displaying your information in an useful and
intuitive fashion, &korganizer; offers different views, filters and search
capabilities. You can also assign related events and to-dos to
categories, which will help you to view them later, using filters or
colors.</para>
<sect1 id="description-view">
<title>&korganizer; Views</title>
<para>In this section, we describe the different view modes, and present an
overview of how to browse your personal data using &korganizer;.</para>
<para>The &korganizer; window can be divided in two main areas: the
main window and the sidebar. The main window displays the main views and the
sidebar displays the date navigator, the
to-do view, the item viewer and the resource view. To show or hide the
sidebar components, check or uncheck the menu items under the
<menuchoice><guimenu>Settings</guimenu>
<guisubmenu>Sidebar</guisubmenu></menuchoice> submenu.</para>
<para>The date navigator is provided to browse and select dates. Today's date
will be outlined with a small box, dates which have events scheduled on them
will be bold (daily or weekly recurring events may not be marked as bold,
<link linkend="config-main-views">depending on the view configuration</link>),
and holidays will be colored red. If you want to jump to a date, simply click
on it. Hold down the mouse to select multiple contiguous dates at once.
The <guilabel>What's Next</guilabel>,
<guilabel>List</guilabel>, <guilabel>Agenda</guilabel> and
<guilabel>Journal</guilabel> views will only show events, to-dos or
journals items from the dates selected in the date navigator. The
<guilabel>Month</guilabel> view will show events or to-dos from the first
month shown in the date navigator (the selected days in the month won't change
the month view, only month changes).</para>
<para>The to-do view sidebar component lists your to-dos, just like the
<link linkend="todo-view">To-do view</link>. It is useful if you want
to see your to-dos while using the other views.</para>
<para>The item viewer sidebar component shows details of the currently selected
events, to-dos or journal entries.</para>
<para>Finally, the resource viewer sidebar component allow you to enable or
disable the resources on the list, by checking or unchecking the resource
box, and to manage your resources. For more information, please check
<xref linkend="managing-resources" />.</para>
<para>You can also browse your calendar view choosing
the <menuchoice><guimenu>Go</guimenu>
<guimenuitem>Go Backward</guimenuitem></menuchoice> menu item (or pressing the
<inlinemediaobject><imageobject><imagedata fileref="i_go_backward.png"
format="PNG"/></imageobject></inlinemediaobject>toolbar button), which goes to
the previous day, week, month or year, choosing the <menuchoice><guimenu>
Go</guimenu><guimenuitem>Go Forward</guimenuitem></menuchoice> menu item (or
pressing the <inlinemediaobject><imageobject>
<imagedata fileref="i_go_forward.png" format="PNG"/></imageobject>
</inlinemediaobject>toolbar button), which goes to
the next day, week, month or year (depending on the view), and choosing the
<menuchoice><guimenu>Go</guimenu><guimenuitem>Go to Today</guimenuitem>
</menuchoice> menu item (or pressing the <inlinemediaobject><imageobject>
<imagedata fileref="i_go_to_today.png" format="PNG"/></imageobject>
</inlinemediaobject>toolbar button), which will include the current day in the
current view.</para>
<sect2 id="whatsnext-view">
<title>What's Next View</title>
<para>This view displays events and to-dos in a simple format you can
quickly read. All open to-dos will be displayed, but only the events from
the days selected in the <guilabel>Date Navigator</guilabel> sidebar will be
shown. Events and to-dos are displayed one per line.</para>
<para>Switch to the What's Next view by choosing the
<menuchoice><guimenu>View</guimenu>
<guimenuitem>What's Next</guimenuitem></menuchoice>
menu item or pressing the <guilabel><inlinemediaobject><imageobject><imagedata fileref="i_view_whatsnext.png"
format="PNG"/></imageobject></inlinemediaobject>What's Next</guilabel> button
in the toolbar.</para>
</sect2>
<sect2 id="list-view">
<title>List View</title>
<para>This view displays all your to-dos, events and journal entries for
the dates selected in the date navigator as a list. Open to-dos that are
not due on the selected dates are not shown. This view is good for displaying
many different items in a compact fashion. It is also useful if your
events are spread out over a long time period that would not be displayed
completely on the screen when using one of the other views.</para>
<para>The items are displayed one per line. Columns show if an alarm is set
(a bell icon displayed in it means the alarm is set), if it repeats multiple
times (a chasing-arrows icon means a repeating event), the start and end time
information. Hovering the mouse over an item will bring up a
tooltip with detailed information about the item.</para>
<para>Switch the display to the list view by choosing the
<menuchoice><guimenu>View</guimenu>
<guimenuitem>List</guimenuitem></menuchoice>
menu item or pressing the <guilabel><inlinemediaobject><imageobject><imagedata fileref="i_view_list.png"
format="PNG"/></imageobject></inlinemediaobject>List</guilabel> button
in the toolbar.</para>
</sect2>
<sect2 id="agenda-view">
<title>Agenda View</title>
<!--TODO: add agenda view options, color of resources and categories-->
<para>The agenda view presents your events or due to-dos for one or more days,
sorted chronologically. You can also see the length of each event in the day
timetable. The <guilabel>Day</guilabel>, <guilabel>Work Week</guilabel> and
<guilabel>Week</guilabel> views are variations of the agenda view.
In fact, you can set the days shown in the agenda view at any time by selecting
them in the date navigator.</para>
<para>Time is indicated by a time bar on the left side of the view. A scrollbar
on the right is provided when the whole day cannot be displayed on a single
screen (which is the usual case). Each rectangle in the view represents an
individual event or to-do due for that time, and displays the start and end time
and summary. A <guiicon>bell</guiicon> icon is displayed if an alarm is set, and
a <guiicon>chasing-arrows</guiicon> icon is displayed if it repeats multiple
times. Hovering the mouse over an calendar item will bring up a tooltip
with the item detailed information. To make &korganizer; show a red line
marking the current-time on the current day (the Marcus Bains line),
check the <guilabel>Show current-time (Marcus Bains Line)</guilabel> box in the
<link linkend="config-main-views">&korganizer; view
configuration</link>.</para>
<para>Any event can be re-sized with your mouse. Simply move the mouse pointer
near the top or bottom edge of the event, and drag the edge up or
down. This way you can visually modify the starting and ending time of your
event. This also works in the Week and Work Week views. In other words, it
is possible to change start and end times with the mouse by just moving the
upper or lower border of the event to the new time.</para>
<para>Any event can be rescheduled with your mouse. Move the mouse pointer over
the event, and drag it to a new time location. This also works in the Week and
Work Week views. Events can be moved to other, presently non-visible dates.
Move the mouse pointer over the event, and drag it to the date navigator.</para>
<para>Since the agenda view cannot contain the whole day on most screens, you
will have to scroll up and down to see the whole day. There is a useful hint that
tells you if there are any currently invisible events above or below your current
view; it is a small down-pointing at the bottom of each day view or
up-pointing arrow at the top.</para>
<tip><para>There are a useful shortcut for adding events:
<itemizedlist>
<listitem><para>Double-click any
open region of time, and &korganizer; will automatically create an event with
default duration (which is customizable in the preferences dialog).
You can immediately add the title. The events <quote>snap</quote> to
half-hour increments, rounding off to the closest half hour from where you
clicked.</para></listitem>
<listitem><para>Select any open region of time, and double click it or start
writing the title of the event. &korganizer; will automatically set the
duration and start time as defined by the selection area in the agenda
view.</para></listitem>
</itemizedlist>
</para></tip>
<para>To help you organize your agenda, the color of the events reflect their
category, and depending on the <link linkend="config-main-views">&korganizer;
view configuration</link>, it may also reflect its
<link linkend="managing-resources">resource</link>. Therefore, if you assign
<link linkend="categories-view">categories to events</link> and
<link linkend="config-main-colors">different colors to categories</link> , you
will be able to quickly identify the type of event by its color.
</para>
<para>
The aganda view can display events from all your calendars merged into one view or
show a view per calendar. Having both views available via tabs is also possible and
can be <link linkend="config-main-views">customized in the preferences dialog</link>.
</para>
<sect3 id="day-view">
<title>Day View</title>
<para>This view presents the <link linkend="agenda-view">agenda view</link> for
a single day.</para>
<para>Switch the display to the day view by choosing the
<menuchoice><guimenu>View</guimenu>
<guimenuitem>Day</guimenuitem></menuchoice>
menu item or pressing the <guilabel><inlinemediaobject><imageobject><imagedata fileref="i_view_day.png"
format="PNG"/></imageobject></inlinemediaobject>Day</guilabel> button
in the toolbar.</para>
</sect3>
<sect3 id="next-x-days-view">
<title>Next X Days View</title>
<para>This view presents the <link linkend="agenda-view">agenda view</link> for
the next days, starting from today. You can change the number of days to be
displayed in the <link linkend="config-main-views">&korganizer; view
configuration</link>. The default value is 3.</para>
<para>Switch the display to the next days view by choosing the
<menuchoice><guimenu>View</guimenu>
<guimenuitem>Next X Days</guimenuitem></menuchoice>
menu item, (X represents the number of days, usually 3).</para>
</sect3>
<sect3 id="week-view">
<title>Week View</title>
<para>The week view provides a view similar to the day view. Events for seven
days are shown next to each other.</para>
<para>Switch the display to the week view by choosing the
<menuchoice><guimenu>View</guimenu>
<guimenuitem>Week</guimenuitem></menuchoice>
menu item or pressing the <guilabel><inlinemediaobject><imageobject><imagedata fileref="i_view_week.png"
format="PNG"/></imageobject></inlinemediaobject>Week</guilabel> button
in the toolbar.</para>
</sect3>
<sect3 id="workweek-view">
<title>Work Week View</title>
<para>This is the same as the week view, except that it shows only the working
days of the week.</para>
<para>Switch the display to the work week view by choosing the
<menuchoice><guimenu>View</guimenu>
<guimenuitem>Work Week</guimenuitem></menuchoice>
menu item or pressing the <guilabel><inlinemediaobject><imageobject><imagedata fileref="i_view_work_week.png"
format="PNG"/></imageobject></inlinemediaobject>Work Week</guilabel> button
in the toolbar.</para>
</sect3>
</sect2>
<sect2 id="month-view">
<title>Month View</title>
<!--TODO: add month view options-->
<para>The month view shows all the events and due to-dos for the current
month in a familiar month calendar layout. Each cell in the view
represents a day, and each day contains all of the events that can fit in the
area provided (maximizing the window will enable you to see more appointments).
Information on repeating and alarm status is indicated through
<guiicon>bell</guiicon> and <guiicon>chasing arrows</guiicon> icons, just like
in other views.</para>
<para>Navigate the month view using the date navigator arrows,
or the items and toolbar buttons from the <guilabel>Go</guilabel> menu.
Since the visible area of a day cell may not contain all events and
to-dos, you can use the keyboard to browse the items, or, if you check
the <guilabel>Enable scrollbars in month view cells</guilabel> box in the
<link linkend="config-main-views">&korganizer; view configuration</link>, you
can use them to see all the events and to-dos from that day.</para>
<para>Hover your mouse over any calendar item to display a tooltip with the
item details. Double click an empty area to create an event, double
click any calendar item to edit it.</para>
<para>To help you organize your data, the color of the events may
reflect their category, and its <link linkend="managing-resources">resource</link>,
depending on the <link linkend="config-main-views">&korganizer;
view configuration</link>. Therefore, if you assign
<link linkend="categories-view">categories to events</link> and
<link linkend="config-main-colors">different colors to categories</link>,
you can identify the type of event (or resource) by its color.
</para>
<para>Switch the display to the month view by choosing the
<menuchoice><guimenu>View</guimenu>
<guimenuitem>Month</guimenuitem></menuchoice>
menu item or pressing the <guilabel><inlinemediaobject><imageobject><imagedata fileref="i_view_month.png"
format="PNG"/></imageobject></inlinemediaobject>Month</guilabel> button
in the toolbar.</para>
</sect2>
<sect2 id="timeline-view">
<title>Timeline View</title>
<para> The timeline view shows all events for the selected timespan in a gantt
view. Every calendar is displayed in a separate line. </para>
<para>Hover your mouse over any calendar item to display a tooltip with the
item details. Double click an empty area to create an event, double
click any calendar item to edit it.</para>
</sect2>
<sect2 id="todo-view">
<title>To-do List</title>
<para>The to-do list provides a place for you to jot down quick (or long-term)
notes about things that need to be done. The to-do view sidebar
component appears right below the Date Navigator. You can also display it in the
main panel if you click the <guilabel><inlinemediaobject><imageobject>
<imagedata fileref="i_view_todo_list.png" format="PNG"/></imageobject>
</inlinemediaobject>To-do List View</guilabel> toolbar button or if you choose the
<menuchoice><guimenu>View</guimenu><guimenuitem>To-do
List</guimenuitem></menuchoice> menu item.</para>
<para>You can give your to-do a <quote>date due</quote>, in other words a
date when the to-do should be finished.</para>
<para>You can also assign priorities to to-dos, and they will appear
sorted in order of priority. The lower the number, the higher the priority,
except that zero (0) is defined as <quote>no priority.</quote></para>
<para>To make a new to-do entry, right click the to-do view sidebar component,
or the to-do list view, and choose the <guimenuitem>New To-do</guimenuitem> menu
item. If you right click an already existing to-do, you will get more
choices: you can <guimenuitem>Show</guimenuitem> the summary,
<guimenuitem>Edit...</guimenuitem> the to-do details,
<guimenuitem>Delete</guimenuitem> the to-do altogether, or you can
create a <guimenuitem>New Sub-To-do...</guimenuitem> You could for example make
a large to-do like building a house, and make sub-to-dos like choosing the
right building site, hiring an architect, hiring workers and finally arranging
a party for your friends.</para>
<para>When you choose <guimenuitem>New To-do...</guimenuitem>, a dialog will
pop up, allowing you to enter all necessary <link
linkend="entering-data-to-do">information</link>.</para>
<para>Click any to-do in the list to highlight it. If you click the
thick-line box on the left of the to-do description, you will change the
<quote>completed</quote> status of the to-do. If you double-click the to-do
description, you will be able to edit all its details.</para>
<para>You may also pick <link linkend="managing-purge-archive">Purge
Completed</link> from the <mousebutton>right</mousebutton> mouse button menu to
delete all to-do entries that you have marked completed.</para>
<para>To-dos can also dragged around with the mouse to rearrange the
hierarchy or to exchange to-dos with other calendar windows. You can also
read an <link linkend="other-features-drag-and-drop">overview</link> of all
available drag-and-drop operations.</para>
</sect2>
<sect2 id="journal-view">
<title>Journal View</title>
<para>The journal view provides a place for you to record your reflections,
occurrences or experiences. You can display the journal view in the main
panel if you press the <guilabel><inlinemediaobject><imageobject>
<imagedata fileref="i_view_journal.png" format="PNG"/></imageobject>
</inlinemediaobject>Journal View</guilabel> toolbar button or if you choose the
<menuchoice><guimenu>View</guimenu><guimenuitem>Journal</guimenuitem>
</menuchoice> menu item.</para>
<para>When you click the <guilabel>add journal entry</guilabel> link, a new journal
entry will be created. If you want to edit an journal entry, just click the
text box and edit it! To remove a journal entry, press the <inlinemediaobject>
<imageobject><imagedata fileref="i_edit_delete.png" format="PNG"/>
</imageobject></inlinemediaobject>delete button next to the
<guilabel>Title</guilabel> of the journal entry.</para>
</sect2>
</sect1>
<sect1 id="categories-view">
<title>Categories</title>
<!--TODO: Add screenshot?-->
<para>To help you organize your entries in related groups, you can assign
categories to events and to-dos. If you assign categories, you can use them
later when searching, filtering, and displaying events and to-dos.</para>
<para>To assign categories when editing or creating new
<link linkend="entering-data-events-general">events</link> or
<link linkend="entering-data-to-do-general">to-dos</link>, press the
<guilabel>Select Categories...</guilabel> button in the
<guilabel>General</guilabel> tab to open the
<guilabel>Select Categories</guilabel> dialog. You can assign more than
one category for each item.</para>
<para>To create, delete and edit categories, choose the <menuchoice>
<guimenu>Settings</guimenu><guimenuitem>Manage Categories...</guimenuitem>
</menuchoice> menu item to open the <guilabel>Edit Categories</guilabel> dialog.
If you assign <link linkend="config-main-colors">different colors to categories</link>,
you will be able to quickly identify the type of event by its color, either in
the agenda view or in the month view (depending on the
<link linkend="config-main-views">&korganizer; view configuration</link>).
</para>
</sect1>
<sect1 id="filters-view">
<title>Filters</title>
<para>To help you view, find and export your data, you can create and
use filters for your calendars. For instance, if you don't want to view
completed to-dos, you can filter them out, instead of
<link linkend="managing-purge-archive">purging them</link>. If you assign
categories, you can use them to create filters.</para>
<para>To create, delete and edit filters, choose the <menuchoice>
<guimenu>Settings</guimenu><guimenuitem>Manage View Filters...</guimenuitem>
</menuchoice> menu item to open the <guilabel>Edit Calendar Filters</guilabel>
dialog. Using this dialog, you can create, delete
and edit filters that will affect which items will be displayed by
&korganizer;.</para>
<!--TODO: Add detailed description of the dialog. Is it stable yet?-->
<para>The <menuchoice><guimenu>View</guimenu>
<guisubmenu>Filter</guisubmenu></menuchoice> submenu and the filter toolbar drop
down offer access to all available filters created using
the <link linkend="menu-settings-edit-filters"><guilabel>Edit
Filters</guilabel></link> dialog. To toggle the display of the filters toolbar
on and off, choose the <menuchoice><guimenu>Settings</guimenu>
<guisubmenu>Toolbars</guisubmenu><guimenuitem>Filter toolbar</guimenuitem></menuchoice>.
If you don't want to use any filter, choose <guilabel>No filter</guilabel>.</para>
<para>Filters are useful when <link linkend="managing-export">exporting your
calendar</link>. If you use a filter, only the filtered (visible) items will
be exported. Also, filters are more effective when the items are already
classified and organized in <link linkend="categories-view">categories</link>,
as you can easily create filters based on categories.</para>
</sect1>
<sect1 id="search-view">
<title>Searching</title>
<para>Choose the <menuchoice><guimenu>Edit</guimenu>
<guimenuitem>Find</guimenuitem></menuchoice> menu item, press the
<guiicon><inlinemediaobject><imageobject><imagedata fileref="i_edit_find.png"
format="PNG"/></imageobject></inlinemediaobject>Find</guiicon> button in the
toolbar, or press the <keycombo action="simul">&Ctrl;<keycap>f</keycap>
</keycombo> shortcut to find items (events, to-dos or journal
entries) according to title, description, and/or categories.
The find action will only search the specified fields.</para>
<tip><para>You can use wildcards if you do not remember the exact summary. If
you don't know single character of the summary, put <userinput>?</userinput>
instead of the missing character. If you don't know more characters, use
<userinput>*</userinput>. For instance if you know that the event or to-do has
<emphasis>meeting</emphasis> in the beginning and <emphasis>product</emphasis>
after, you would write <userinput>meeting*product</userinput> in the Find dialog.
&korganizer; will locate entries like <quote>To-do: arrange meeting about the new product</quote>,
<quote>Meeting to discuss the old product line</quote> and
similar. Letter case is ignored.</para></tip>
<para>The result of the Find operation is a list of events, journal entries
and/or to-dos with the specified keyword. The search list characteristics are
the same as the <link linkend="list-view">List View</link>.</para>
<para>This resulting list is active. You can double-click a line to display
or edit the event or to-do details. Get more information about these details in
<xref linkend="entering-data-events" /> and
<xref linkend="entering-data-to-do" />.</para>
</sect1>
</chapter>
<chapter id="entering-data">
<title>Entering Data</title>
<sect1 id="entering-data-events">
<title>Events</title>
<para>Events are future or past appointments, like business meetings, personal
anniversaries and cinema visits. An event can also take several days, like
holidays.</para>
<para>Entering a new event is very easy. Just choose the
<menuchoice><guimenu>Actions</guimenu><guimenuitem>New
Event...</guimenuitem></menuchoice> menu item. A window with
<guilabel>General</guilabel>, <guilabel>Recurrence</guilabel>,
<guilabel>Attendees</guilabel>, <guilabel>Free/Busy</guilabel>, and
<guilabel>Attachments</guilabel> tabs will appear.</para>
<para>If you wish you can use a different way to create a new event:</para>
<procedure>
<step><para>Use the Date Navigator to go to the event date.</para></step>
<step><para>Click the desired view's icon on the
<guimenu>View Toolbar</guimenu> or select the desired view from the
<guimenu>View</guimenu> menu. Since your event starts at a particular time,
you should choose a <link linkend="reference-menus-view">view</link>
that displays hours of the day. You may choose <guimenuitem>Day</guimenuitem>,
<guimenuitem>Work Week</guimenuitem> view or <guimenuitem>Week</guimenuitem>
view. The <guimenuitem>Month</guimenuitem> view is more suitable for
to-dos, described below.</para></step>
<step><para>In the main panel, double click the time and date when your
event starts. </para></step>
<step><para>A dialog with
<guilabel>General</guilabel>, <guilabel>Recurrence</guilabel>,
<guilabel>Attendees</guilabel>, <guilabel>Free/Busy</guilabel>, and
<guilabel>Attachments</guilabel> tabs appears.
Enter your data as described below.</para></step>
</procedure>
<sect2 id="entering-data-events-general">
<title><guilabel>General</guilabel> Tab</title>
<para>This is a thorough description of the individual event window fields and
widgets. Not all fields have to be filled in; some can be left empty. Read the
<link linkend="entering-data-required-fields">Required fields section</link>
for detailed information. And if you prefer to learn by example, there's one
in the <link linkend="examples-entering-event">Entering event</link> section.
</para>
<screenshot id="screenshot-event-general">
<screeninfo>A screenshot of &korganizer;'s Edit Event dialog - General tab</screeninfo>
<mediaobject>
<imageobject><imagedata fileref="event-general.png" format="PNG"/></imageobject>
<textobject><phrase>A screenshot of &korganizer;'s Edit Event dialog - General tab</phrase></textobject>
<caption><para>A screenshot of &korganizer;'s Edit Event dialog - General tab</para></caption>
</mediaobject>
</screenshot>
<variablelist>
<varlistentry>
<term><guilabel>Title:</guilabel></term>
<listitem><para>Enter short description of the event into the
<guilabel>Title</guilabel> field. This description is the text shown
on the &korganizer; main panel.</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Location:</guilabel></term>
<listitem><para>Enter short description of the <guilabel>location</guilabel>
where the event will take place.</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Date &amp; Time</guilabel></term>
<listitem><para>The &korganizer; suggested Start and End dates of your event.
Events are
expected to start and end on the same date. Change these dates as desired. Enter
the dates directly or use the <link linkend="glossary"
endterm="gloss-calendar-widget">
Calendar Widget</link>. Select the time from quarter hour intervals, or enter
the desired time directly into the time fields. These fields are only available
when the <guilabel>Time associated</guilabel> box is checked.</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Time associated</guilabel></term>
<listitem><para>Uncheck the <guilabel>Time associated</guilabel> box if your
event is not scheduled on an exact time.</para>
<tip><para>Most events are scheduled to an exact time. If your event does not
need specific time, perhaps it should be created as a <link
linkend="entering-data-to-do">to-do</link></para></tip></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Reminder</guilabel></term>
<listitem><para>Check the <guilabel>Reminder</guilabel> box if
&korganizer; should remind you about an event.</para>
<!--
<tip><para>&korganizer; can also run a specific program at that time.
Make sure, however, that you have sufficient rights to run that
program; if you do not, the program will not run.</para></tip>-->
<para>Choose how many minutes, hours or days before the event you want to be
reminded, or click the <guibutton>Advanced</guibutton> button to open the
<guilabel>Edit Reminders</guilabel> dialog. Using this dialog, you can set
repeating intervals for your reminders, and create special reminders that play
sounds, run programs, or send emails.</para>
<!--Click the musical <guiicon>Note</guiicon> symbol to choose the
alarm sound. Click the <guiicon>Gear</guiicon> icon to browse for a
program that should run at the alarm time.</para>--></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Show Time As:</guilabel></term>
<listitem><para>The duration of the event may be shown as Busy or Free in your
schedule. Choose it from the <guilabel>Show Time As</guilabel>
menu.</para></listitem>
</varlistentry>
<varlistentry>
<term>Details:</term>
<listitem><para>Enter a long description of the event in the large, untitled
rectangle. You can write as many details as you wish here. For example, If the
event is, say, planned general repair of your car, you can list all items that
need repairing. Later on you can print this list and hand it over to the
serviceman. If the event is shopping, you should list the goods that you
need to buy. Print the event and take it to the shop with
you.</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Select Categories</guilabel></term>
<listitem><para>You can assign several
<link linkend="categories-view">categories</link> to a calendar item. Click the
<guilabel>Select Categories</guilabel> button to open the
<guilabel>Select Categories</guilabel> dialog. Check the category boxes to
assign suitable categories to the event. You can also add a new category, modify
a category or delete a category by pressing the button
<guilabel>Edit Category</guilabel>.</para>
<tip><para>Your language lesson at work may belong to both Business
and Education categories, while the anniversary of your marriage belongs to
either Personal or Special Occasion - it is your choice.</para></tip>
</listitem>
</varlistentry>
<!--TODO: check if the following is still true-->
<varlistentry>
<term><guilabel>Access:</guilabel></term>
<listitem><para>Choose <guilabel>Private</guilabel> or <guilabel>Confidential</guilabel>
to keep the event private or confidential. Currently, this choice correctly
sets the <quote>CLASS</quote> attribute of the events to
<quote>PUBLIC</quote>, <quote>PRIVATE</quote> or <quote>CONFIDENTIAL</quote>.
However, if these settings are really used to restrict the access of the information
depends on the client and / or groupware server implementation.</para>
<warning><para>Currently, &korganizer; <emphasis>will</emphasis> display
items owned by other people and marked as confidential. Other
clients may treat them differently, but be careful when publishing private or
confidential events: vCalendar and iCalendar are text files, and can be read
with any text editor (if someone has read access to them). So if you want to
keep items really confidential, make sure you use a resource that
only you can access.</para></warning></listitem>
</varlistentry>
</variablelist>
<para>When you want to confirm, call off or revert the entered data, choose
among the <link linkend="reference-action-buttons">Action Buttons</link>,
<guibutton>OK</guibutton>, <guibutton>Apply</guibutton> and
<guibutton>Cancel</guibutton>.</para>
</sect2>
<sect2 id="entering-data-events-recurrence">
<title><guilabel>Recurrence</guilabel> Tab</title>
<para>Some events take place regularly. You can specify their exact scheduling
here.</para>
<screenshot id="screenshot-event-recurrence">
<screeninfo>A screenshot of &korganizer;'s Edit Event dialog - Recurrence tab</screeninfo>
<mediaobject>
<imageobject><imagedata fileref="event-recurrence.png" format="PNG"/></imageobject>
<textobject><phrase>A screenshot of &korganizer;'s Edit Event dialog - Recurrence tab</phrase></textobject>
<caption><para>A screenshot of &korganizer;'s Edit Event dialog - Recurrence tab</para></caption>
</mediaobject>
</screenshot>
<note><para>To activate the settings, start by checking the
<guilabel>Enable recurrence</guilabel> check box. If it is not checked, you are
not able to make any changes on this tab.</para></note>
<para>The Recurrence tab window is divided into four groups:
<guilabel>Appointment Time</guilabel>, <guilabel>Recurrence Rule</guilabel>,
<guilabel>Recurrence Range</guilabel>, and <guilabel>Exceptions</guilabel>.
</para>
<sect3 id="recurrence-event-time">
<title><guilabel>Appointment Time</guilabel></title>
<para>The appointment time is set in the <link linkend="entering-data-events-general">
<guilabel>General</guilabel> tab window</link>. It is displayed here to guide
you while you set the recurrence options.</para>
</sect3>
<sect3 id="recurrence-recurrence-rule">
<title>Recurrence Rule</title>
<para>Choose if you want to repeat this event daily, weekly, monthly or
yearly. More detailed options are as follows:</para>
<variablelist>
<varlistentry>
<term><guilabel>Daily</guilabel></term>
<listitem><para>Specify whether the event occurs every day (1), every other
day (2) and so on.</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Weekly</guilabel></term>
<listitem><para>Specify whether the event occurs every week (1), every other
week (2) and so on. Also specify the days (Sunday ... Monday) on which the
event occurs. </para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Monthly</guilabel></term>
<listitem><para>You can either have the event occur on the same day of the
month, or in a specific week on a specific day of the week. You need to
choose between these two possibilities. By default, &korganizer; assumes you
want to repeat on the same calendar day of the month (for instance the 15th).
You can also adjust the period, so you can repeat monthly, tri-monthly and so
on.</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Yearly</guilabel></term>
<listitem>
<para>This is similar to Monthly. You need to choose whether or not you
are indicating a calendar day of the year (&eg;, the 250th day of the
year) - <guilabel>Recur on day <replaceable>#</replaceable> of the
year</guilabel>, in in a specific week on a specific day of the week of a month
(&eg;, the 2nd Tuesday of March), or the day of the month in a
particular month of the year - <guilabel>Recur on day <replaceable>#</replaceable>
of the <replaceable>month</replaceable></guilabel>. By default, &korganizer;
assumes you mean the day of the month. You can adjust the period to
reflect events that occur bi-annually, every four years, and so on.</para>
</listitem>
</varlistentry>
</variablelist>
</sect3>
<sect3 id="recurrence-recurrence-range">
<title>Recurrence Range</title>
<para>By default, events which repeat will do so forever; there is no
<quote>end</quote> to the repetition. This may or may not be desirable,
so you are provided with two ways of terminating the repetition: either
by giving an ending date, or by specifying a total number of
recurrences. In this area, you can choose the method that is suitable
for this event.</para>
</sect3>
<sect3 id="recurrence-exceptions">
<title>Exceptions</title>
<para>You may have a very nice recurrence rule set up, but realize that
there are a few exceptions. If you set up your college class schedule
for instance, you may want to make exceptions for holidays and the like.
In this area, you can add, change, and delete dates from the list of
exceptions (&ie; times when even if the recurrence rule matches, the
event will <emphasis>not be scheduled</emphasis>). Pick a date with the
date selector, and press <guibutton>Add</guibutton> to include it. For
removing dates, highlight them in the box on the right side, and then
click <guibutton>Delete</guibutton>.</para>
<para>When you want to confirm, call off or revert the entered data,
choose among the <link linkend="reference-action-buttons">Action
Buttons</link>, <guibutton>OK</guibutton>, <guibutton>Apply</guibutton>
and <guibutton>Cancel</guibutton>.</para>
</sect3>
</sect2>
<sect2 id="entering-data-events-attendees">
<title><guilabel>Attendees</guilabel> Tab</title>
<para>Chose in this tab the people you want to invite to your event.</para>
<screenshot id="screenshot-event-attendees">
<screeninfo>A screenshot of &korganizer;'s Edit Event dialog - Attendees tab</screeninfo>
<mediaobject>
<imageobject><imagedata fileref="event-attendees.png" format="PNG"/></imageobject>
<textobject><phrase>A screenshot of &korganizer;'s Edit Event dialog - Attendees tab</phrase></textobject>
<caption><para>A screenshot of &korganizer;'s Edit Event dialog - Attendees tab</para></caption>
</mediaobject>
</screenshot>
<variablelist>
<varlistentry>
<term><guilabel>Identity as organizer:</guilabel></term>
<listitem><para>Sets the identity corresponding to the organizer of this to-do
or event. If &korganizer; is configured to send invitation mails, the identity
selected on this combo box will be used when sending these mails. The default
identity can be set in the <guilabel>Personal</guilabel> section of the
&korganizer; configuration, other identities in the <guilabel>Security &amp;
Privacy</guilabel>-&gt;<guilabel>Password &amp; User Account</guilabel> section
of the &kcontrolcenter;. In addition, identities are gathered from your &kmail;
settings and from your address book. If you choose to set it globally for &kde;
in the &kcontrolcenter;, be sure to check the <guilabel>Use email settings from
Control Center</guilabel>' box in the <guilabel>Personal</guilabel> section of
the &korganizer; configuration.</para></listitem>
</varlistentry>
<varlistentry>
<term>Attendee list</term>
<listitem><para>The list in the center of the tab displays the attendees
selected for this event, and lets you select attendees to edit or
remove. Please note that you can change the order of attendees.
Click any of the column headings (Name, Email, Role, Status,
<acronym>RSVP</acronym>) to sort the list according to that column.
The <acronym>RSVP</acronym> column indicates whether or not a response is
requested from the attendee.</para></listitem>
</varlistentry>
<varlistentry>
<term><guibutton>Select Addressee</guibutton></term>
<listitem><para>If the attendee(s) are in your Address Book, you do not have to
remember or type his email address to add it to the attendee list. Just click
the <guibutton>Select Addressee...</guibutton> button and choose the attendee(s)
from the list. Please note that this is the standard &kde; address book, which
is also used by &kmail; and can also be called as a separate application
(&kaddressbook;).</para></listitem>
</varlistentry>
<varlistentry>
<term><guibutton>New</guibutton></term>
<listitem><para>Press the <guibutton>New</guibutton> button to add a new
manually added attendee to the list. If you want to add contacts from your
address book, press <guibutton>Select Addressee</guibutton> instead.
</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Name</guilabel> field</term>
<listitem><para>Fill in the Attendee <guilabel>Name</guilabel> and
<guilabel>Email</guilabel> address fields, or select one of the attendees in
the list above to edit it.</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Role</guilabel></term>
<listitem><para>Choose the role of the attendee (Participant,
Optional participant, Observer, Chair) from the drop down menu. The role is a
simple reminder of what part the attendee plays in this event. It can be used
for sorting (see above).
</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Status</guilabel></term>
<listitem><para>Choose the status of the attendee (Needs Action, Accepted,
Declined, Tentative, Delegated, Completed, In progress). The status, which
is displayed in the details list window gives you quick overview of what
should be done to make the event successful. It can be used for sorting (see
above). If you use groupware schedule and request responses from your
attendees, as you receive the responses the status of the attendee will be
updated. If you don't request responses, you will have to update the status
manually.</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Request Response</guilabel></term>
<listitem><para>Check the <guilabel>Request Response</guilabel> check box if
this attendee should respond to your schedule plan. Consequently the attendee
will be emailed with the event schedule information. A small envelope will
appear in the details list to indicate this. This feature is specially useful
when groupware scheduling is enabled, as the attendees status are updated
automatically.</para></listitem>
</varlistentry>
</variablelist>
<para>When you want to confirm, call off or revert the entered data, choose
among the <link linkend="reference-action-buttons">Action Buttons</link>,
<guibutton>OK</guibutton>, <guibutton>Apply</guibutton> and
<guibutton>Cancel</guibutton>.</para>
</sect2>
<sect2 id="entering-data-events-freebusy">
<title><guilabel>Free/Busy</guilabel> Tab</title>
<para>When adding attendees to your event, you need to know if they are
busy or free in that particular time. If the attendees make their free /
busy information available, you can view here their schedule before
sending the invitations.</para>
<screenshot id="screenshot-event-freebusy">
<screeninfo>A screenshot of &korganizer;'s Edit Event dialog - Free/Busy tab</screeninfo>
<mediaobject>
<imageobject><imagedata fileref="event-freebusy.png" format="PNG"/></imageobject>
<textobject><phrase>A screenshot of &korganizer;'s Edit Event dialog - Free/Busy tab</phrase></textobject>
<caption><para>A screenshot of &korganizer;'s Edit Event dialog - Free/Busy tab</para></caption>
</mediaobject>
</screenshot>
<para>This tab shows the free/busy schedule chart on the right, where each line
represents one of the attendees, listed on the left. The marked areas on the
chart represent the time already taken by other events, unmarked areas represent
time free from other events. You can move the event to a different point in time
by dragging it with the mouse, or resize it, by moving the edges of the highlighted
area with the mouse.</para>
<para>The free/busy information is only available if the
attendee publishes his free/busy schedule, and if &korganizer; is correctly
configured to retrieve it. For more information about configuring &korganizer;
to publish and retrieve free/busy information, please check the
<xref linkend="config" />. Double-clicking on an attendee entry in the list
will allow you to enter the location of their free/busy information.
</para>
<variablelist>
<varlistentry>
<term><guilabel>Scale</guilabel></term>
<listitem><para>Sets the zoom level on the schedule chart. <guilabel>Hour</guilabel>
shows a range of several hours, <guilabel>Day</guilabel> shows a range of a few
days, <guilabel>Week</guilabel> shows a range of a few months, and
<guilabel>Month</guilabel> shows a range of a few years, while
<guilabel>Automatic</guilabel> selects the range most appropriate for the
current event or to-do.</para></listitem>
</varlistentry>
<varlistentry>
<term><guibutton>Center on Start</guibutton></term>
<listitem><para>Press this button to center the free/busy schedule chart on the
start time and day of this event.</para></listitem>
</varlistentry>
<varlistentry>
<term><guibutton>Zoom to Fit</guibutton></term>
<listitem><para>Press this button to zoom the free/busy schedule chart so that you
can see the entire duration of the event on it.</para></listitem>
</varlistentry>
<varlistentry>
<term><guibutton>Pick Date</guibutton></term>
<listitem><para>Press this button to automatically move the event to a date and
time when all the attendees are free.</para></listitem>
</varlistentry>
<varlistentry>
<term><guibutton>Reload</guibutton></term>
<listitem><para>Press this button to reload Free/Busy data for all attendees
from the corresponding servers.</para></listitem>
</varlistentry>
</variablelist>
<para>When you want to confirm, call off or revert the entered data, choose
among the <link linkend="reference-action-buttons">Action Buttons</link>,
<guibutton>OK</guibutton>, <guibutton>Apply</guibutton> and
<guibutton>Cancel</guibutton>.</para>
</sect2>
<sect2 id="entering-data-events-attachments">
<title><guilabel>Attachments</guilabel> Tab</title>
<screenshot id="screenshot-event-attachments">
<screeninfo>A screenshot of &korganizer;'s Edit Event dialog - Attachments tab</screeninfo>
<mediaobject>
<imageobject><imagedata fileref="event-attachments.png" format="PNG"/></imageobject>
<textobject><phrase>A screenshot of &korganizer;'s Edit Event dialog - Attachments tab</phrase></textobject>
<caption><para>A screenshot of &korganizer;'s Edit Event dialog - Attachments tab</para></caption>
</mediaobject>
</screenshot>
<para>Events and to-dos can contain attachments. Attachments can either be stored as links
or inline. The following actions are provided to work with attachments:</para>
<variablelist>
<varlistentry>
<term><guibutton>Add URI...</guibutton></term>
<listitem><para>Adds a link attachment.</para></listitem>
</varlistentry>
<varlistentry>
<term><guibutton>Add File...</guibutton></term>
<listitem><para>Adds an inline attachment.</para></listitem>
</varlistentry>
<varlistentry>
<term><guibutton>Edit...</guibutton></term>
<listitem><para>Allows to change an existing attachment.</para></listitem>
</varlistentry>
<varlistentry>
<term><guibutton>Remove</guibutton></term>
<listitem><para>Deletes the selected attachment.</para></listitem>
</varlistentry>
<varlistentry>
<term><guibutton>Show</guibutton></term>
<listitem><para>Display the selected attachment.</para></listitem>
</varlistentry>
</variablelist>
<para>When you want to confirm, call off or revert the entered data, choose
among the <link linkend="reference-action-buttons">Action Buttons</link>,
<guibutton>OK</guibutton>, <guibutton>Apply</guibutton> and
<guibutton>Cancel</guibutton>.</para>
</sect2>
<sect2 id="entering-data-events-template-buttons">
<title><guilabel>Load/Save as Template</guilabel></title>
<para>The <guilabel>Save as Template</guilabel> button enables you to save the
current event as a template, so that you can reuse the data entered for future
events. As an example you can save a template for a meeting that takes place at
the same location and with the same people.</para>
<para>With the <guilabel>Load Template</guilabel> button you can use an existing
template for your event. Continuing the example in the preceding paragraph you
can specify the agenda of the meeting.</para>
</sect2>
</sect1>
<sect1 id="entering-data-to-do">
<title>To-dos</title>
<para>The To-do List is a place for you to write down notes to yourself about
things that you need to do. To-dos are tasks, that may or may not be
scheduled. There are short-term and long-term to-dos. For instance you should go
to a hairdresser within a week, and you should sell your old car within a
year. You likely do not want an alarm go off at a particular time, you just
want to have a list of things that you must do, and dates when they must be
finished at the latest (date due).</para>
<para>To enter a new to-do, choose
<menuchoice><guimenu>Actions</guimenu><guimenuitem>New
To-do...</guimenuitem></menuchoice>. A window with <guilabel>General</guilabel>,
<guilabel>Recurrence</guilabel>, <guilabel>Attendees</guilabel>, and
<guilabel>Attachments</guilabel> tabs appears.</para>
<sect2 id="entering-data-to-do-general">
<title><guilabel>General</guilabel> Tab</title>
<screenshot id="screenshot-todo-general">
<screeninfo>A screenshot of &korganizer;'s Edit To-do dialog - General tab</screeninfo>
<mediaobject>
<imageobject><imagedata fileref="todo-general.png" format="PNG"/></imageobject>
<textobject><phrase>A screenshot of &korganizer;'s Edit To-do dialog - General tab</phrase></textobject>
<caption><para>A screenshot of &korganizer;'s Edit To-do dialog - General tab</para></caption>
</mediaobject>
</screenshot>
<variablelist>
<varlistentry>
<term><guilabel>Title</guilabel></term>
<listitem><para>Enter short description of the to-do into the
<guilabel>Title</guilabel> field. This description is the text shown
on the &korganizer; <guilabel>To-do list</guilabel>.</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Location:</guilabel></term>
<listitem><para>Enter short description of the <guilabel>location</guilabel>
where the to-do will take place.</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Date &amp; Time</guilabel></term>
<listitem><para>The <guilabel>Due</guilabel> and <guilabel>Start</guilabel>
boxes are not initially checked, as to-dos usually do not have a start and due
date. Check one of both boxes and
change these dates as desired. Enter the dates directly or use the
<link linkend="glossary" endterm="gloss-calendar-widget">Calendar Widget</link>.
Choose time from quarter hour intervals, or enter the desired time directly into
the time fields. These fields are only available when <guilabel>Time associated</guilabel>
is checked.</para>
<tip><para>The date and time are initially unchecked, because to-dos do not
have the character of a fixed event. Some of them do not need a due date at
all. Most of them certainly do not need the exact time of fulfillment. If your
to-do requires exact time, maybe it actually belongs to <link
linkend="entering-data-events">events</link>.</para></tip></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Completed</guilabel></term>
<listitem><para>
This is a percent completed pull down menu initially set at 0% complete.
Later on, you can indicate your progress by adjusting the percent completed
in steps of 10%.</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Priority</guilabel></term>
<listitem><para>Assign a priority to your to-do. This drop down menu offers
priorities from one to five, one being the highest. Initially to-dos are set
to priority five (medium).</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Reminder</guilabel></term>
<listitem><para>Check the <guilabel>Reminder</guilabel> box if
&korganizer; should remind you about the to-do.</para>
<!--
<tip><para>&korganizer; can also run a specific program at that time.
Make sure, however, that you have sufficient rights to run that
program; if you do not, the program will not run.</para></tip>-->
<para>Choose how many minutes, hours or days before the to-do you want to be
reminded, or click the <guibutton>Advanced</guibutton> button to open the
<guilabel>Edit Reminders</guilabel> dialog. Using this dialog, you can set
repeating intervals for your reminders, and create special reminders that play
sounds, run programs, or send emails.</para>
<!--Click the musical <guiicon>Note</guiicon> symbol to choose the
alarm sound. Click the <guiicon>Gear</guiicon> icon to browse for a
program that should run at the alarm time.</para>--></listitem>
</varlistentry>
<varlistentry>
<term>Details</term>
<listitem><para>Enter a long description of the to-do in the large
rectangle.</para>
<para>For example, If the to-do is, say, planned general repair of your car,
you can list all items that need repairing. Later on you can print this list
and hand it over to the serviceman. If the to-do is shopping, you should
list the goods that you need to buy. Print the to-do and take it to the
shop with you.</para>
</listitem></varlistentry>
<varlistentry>
<term><guilabel>Select Categories</guilabel></term>
<listitem><para>You can assign several categories to a calendar item. Click the
<guilabel>Select Categories</guilabel> button to open the
<guilabel>Select Categories</guilabel> dialog. Check the category boxes to
assign suitable categories to the to-do. You can also add a new category, modify
a category or delete a category by pressing the button
<guilabel>Edit Category</guilabel>.</para>
<tip><para>Your language lesson at work may belong to both Business
and Education categories, while the anniversary of your marriage belongs to
either Personal or Special Occasion - it is your choice.</para></tip>
</listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Access</guilabel></term>
<listitem><para>Choose <guilabel>Private</guilabel> or <guilabel>Confidential</guilabel>
to keep the to-do private or confidential. Currently, this choice correctly
sets the <quote>CLASS</quote> attribute of the events or to-dos to
<quote>PUBLIC</quote>, <quote>PRIVATE</quote> or <quote>CONFIDENTIAL</quote>.
However, if these settings are really used to restrict the access of the information
depends on the client and / or groupware server implementation.</para>
<warning><para>Currently, &korganizer; <emphasis>will</emphasis> display
items owned by other people and marked as confidential. Other
clients may treat them differently, but be careful when publishing private or
confidential to-dos: vCalendar and iCalendar are text files, and can be read
with any text editor (if someone has read access to them). So if you want to
keep items really confidential, make sure you use a resource that
only you can access.</para></warning></listitem>
</varlistentry>
</variablelist>
<para>When you want to confirm, call off or revert the entered data, choose
among the <link linkend="reference-action-buttons">Action Buttons</link>,
<guibutton>OK</guibutton>, <guibutton>Apply</guibutton> and
<guibutton>Cancel</guibutton>.</para>
</sect2>
<sect2 id="entering-data-to-do-recurrence">
<title><guilabel>Recurrence</guilabel> Tab</title>
<para>Some to-dos take place regularly. You can specify exact scheduling
here.</para>
<note><para> If the to-do does not have a due date, this tab is completely
disabled. To activate the settings, start by checking the
<guilabel>Enable recurrence</guilabel> check box. If it is not checked, you are
not able to make any changes on this tab.</para></note>
<para>The Recurrence tab window is divided into four groups:
<guilabel>Appointment Time</guilabel>, <guilabel>Recurrence Rule</guilabel>,
<guilabel>Recurrence Range</guilabel>, and <guilabel>Exceptions</guilabel>.
</para>
<para>This tab is configure in the same way as the
<link linkend="entering-data-events-recurrence"><guilabel>Edit Event</guilabel>
dialog's <guilabel>Recurrence</guilabel> tab</link>. Please check
<xref linkend="entering-data-events-recurrence" /> for more information
about setting the recurrence options.</para>
</sect2>
<sect2 id="entering-data-to-do-attendees">
<title><guilabel>Attendees</guilabel> Tab</title>
<para>Some to-dos may require more people. You can list those people
here. Please check <xref linkend="entering-data-events-attendees" />
for more information.</para>
<para>When you want to confirm, call off or revert the entered data,
choose among the <link linkend="reference-action-buttons">Action
Buttons</link>, <guibutton>OK</guibutton>,
<guibutton>Apply</guibutton> and <guibutton>Cancel</guibutton>.</para>
</sect2>
<sect2 id="entering-data-to-do-attachments">
<title><guilabel>Attachments</guilabel> Tab</title>
<para>Some to-dos require attachments. You can <guibutton>Add...</guibutton>,
<guibutton>Edit...</guibutton>, <guibutton>Remove</guibutton>, and
<guibutton>Show</guibutton> attachments. You can refer to the attachment by
entering the path to the attachment or Internet address.</para>
<para>When you want to confirm, call off or revert the entered data, choose
among the <link linkend="reference-action-buttons">Action Buttons</link>,
<guibutton>OK</guibutton>, <guibutton>Apply</guibutton> and
<guibutton>Cancel</guibutton>.</para>
</sect2>
</sect1>
<sect1 id="entering-data-required-fields">
<title>Required Fields</title>
<para>This is an overview of what fields are required and what fields can be
empty when entering events and to-dos:</para>
<itemizedlist>
<listitem><para>In the <guilabel>General</guilabel> Tab, you should at least
fill the <guilabel>Title</guilabel> field and the description (the large
rectangle), even though neither is mandatory. If you check the
<guilabel>Reminder</guilabel> check box, you should also specify the time, and
either the sound to be played or the program to be run.</para></listitem>
<listitem><para>The <guilabel>Attendees</guilabel> tab may be left completely
empty.</para></listitem>
<listitem><para>The <guilabel>Recurrence</guilabel> tab must only be filled if
you checked the <guilabel>Enable Recurrence</guilabel> check box.
</para></listitem>
<listitem><para>The <guilabel>Attachments</guilabel> tab may be left completely
empty.</para></listitem>
</itemizedlist>
</sect1>
</chapter>
<chapter id="group-scheduling">
<title>Group Scheduling</title>
<para>The group schedule functionality of &korganizer; allows you to
organize appointments, meetings and shared to-do items, request responses
from attendees and publish items. If you are being invited to an event or
to-do, you can reply to it, stating if you will be able to attend, or send a
counter proposal, with different arrangements, like a different time or
location. You can also publish your free/busy schedule, to let people know when
you are available, and request the same information from others.</para>
<para>Currently, &korganizer; schedules events and to-dos using email to
transport the data, in a standards based scheme, the IMIP-protocol for group
scheduling. Being a standard, IMIP is a used by many other clients too. For
example &Microsoft;<application>Outlook</application>, Lotus
<application>Notes</application> and Novell
<application>Evolution</application>. This means that you can share
events with other users using one of these clients.
&korganizer; is integrated with &kmail; for receiving, processing, and sending
events, event responses, updates, cancellations, &etc; For instance, when you
get an invitation in &kmail;, and decide to
accept it, by clicking the the <guilabel>accept</guilabel> link in the mail
body, the event is added to your calendar, and a response to the event's
organizer is sent automatically.</para>
<!--TODO: check if to-dos work or not.-->
<!--TODO: check what happens if you counter without this option on.-->
<para>If you check the <guilabel>Use Groupware Communication</guilabel> box
in the <link linkend="config-main-groupscheduling">&korganizer; group
scheduling configuration</link>, &korganizer; will handle the group scheduling
communication for you. In other words, you will seldom need to use the
<guimenu>Schedule</guimenu> menu directly to perform the scheduling actions.
For instance, if you <link linkend="entering-data-events">create an
event or to-do</link> with attendees, &korganizer; will ask you if you want to send the
invitations to the attendees, so you will not need to use the <menuchoice>
<guimenu>Schedule</guimenu><guimenuitem>Send Invitation to Attendees</guimenuitem>
</menuchoice> menu item later. Also, if you change your status as an attendee
for an event you were invited to, it will ask you if you want to send your updated
status to the event's organizer, so you will not need to use the <menuchoice>
<guimenu>Schedule</guimenu><guimenuitem>Send Status Update</guimenuitem>
</menuchoice> menu item later.</para>
<sect1 id="publish">
<title>Publishing an Event, To-do or Journal Entry</title>
<para>If you simply want to send an event, to-do or journal entry, choose the
<menuchoice><guimenu>Schedule</guimenu><guimenuitem>Publish
Item Information...</guimenuitem></menuchoice> menu item, when the item is
selected. Then a dialog appears, asking you the email addresses which will
receive the event or to-do. The item will be sent by email, in the iCalendar
format.</para>
<para>Please note that you can use this action to email any item to
anyone, not just to the item's attendees. In fact, you can publish an item with no
attendees at all, as publishing does not request an answer from the
attendees.</para>
<para>
An example: you are playing in a band and, from time to time, you
give live concerts. To notify your fans about the concerts, you maintain
a mailing list. If you use &korganizer; to organize your concert dates,
you can just choose the <menuchoice><guimenu>Schedule</guimenu>
<guimenuitem>Publish Item Information...</guimenuitem></menuchoice> menu item,
put in the address of the mailing list and the event gets sent. Mailing
list subscribers who use &korganizer; get the concert date automatically
inserted in their calendar.
</para>
<para>Publishing an event as described above will only inform the receiver about
the event, but not give her the option to ask for attendance. Use
<menuchoice><guimenu>Schedule</guimenu><guimenuitem>Send as iCalendar...</guimenuitem></menuchoice>
if you want to provide that option instead.
</para>
</sect1>
<sect1 id="as-organizer">
<title>Acting as Organizer in Group Scheduling</title>
<para>When you create <link linkend="entering-data-events">an event</link> or
<link linkend="entering-data-to-do">a to-do</link>, and
<link linkend="entering-data-events-attendees">add attendees to it</link>, you
are acting as the event organizer. To add attendees, use the
<link linkend="entering-data-events-attendees">
attendee tab</link>, in the <guilabel>Edit Event</guilabel>, or
<guilabel>Edit To-do</guilabel> dialog. In the
<link linkend="agenda-view">agenda view</link>, a little icon
<inlinemediaobject>
<imageobject>
<imagedata fileref="organizer.png" format="PNG" />
</imageobject>
<textobject>
<phrase>Organizer Icon</phrase>
</textobject>
</inlinemediaobject>
is placed in the event, if you are the
organizer of a group scheduling event.</para>
<para>The organizer is responsible for sending the invitations, collecting
the attendees responses, and for keeping the data of the event or to-do up to
date for all people involved.</para>
<sect2 id="request">
<title>Sending Invitations and Processing Responses</title>
<para>To organize an event or to-do,
<link linkend="entering-data-events">create it</link> in
&korganizer; and add all people that should attend using the
attendees tab. &korganizer; can send invitations to the
attendees, either automatically (depending on
<link linkend="config-main-groupscheduling">&korganizer; group
scheduling configuration</link>), or by selecting the event or to-do and
choosing the <menuchoice><guimenu>Schedule</guimenu><guimenuitem>Send Invitation
to Attendees</guimenuitem></menuchoice> menu item.
The attendees get an email containing all the relevant information
for the event or to-do. They can respond to the meeting proposal by accepting or
rejecting it or by making a counter proposal. They can also delegate or forward the
invitation.
All this information is sent to you by email again and, if you have configured &kmail;
appropriately the attendees responses are automatically inserted in your calendar. If
there are additional attendees willing to participate (e.g. by accepting a forwarded
invitation) you will be asked to accept the new attendees.
</para>
</sect2>
<sect2 id="cancel">
<title>Cancelling an Event or To-do</title>
<para>To cancel an event or to-do you have to be the organizer. If you
checked the <guilabel>Use Groupware Communication</guilabel> box
in the <link linkend="config-main-groupscheduling">&korganizer; group
scheduling configuration</link>, just delete the item, and &korganizer; will
ask you to send the cancellation. If not, simply select the
item, and choose the <menuchoice><guimenu>Schedule</guimenu>
<guimenuitem>Send Cancellation to Attendees</guimenuitem></menuchoice>
menu item.</para>
<para>This action will send a cancel-message to all attendees, so
they can remove the item from their calendars too.</para>
</sect2>
</sect1>
<sect1 id="as-attendee">
<title>Acting as the Attendee</title>
<para>When you get an email with an invitation and accept it, the event or to-do
is added to your calendar. If it is an event, a little icon
<inlinemediaobject>
<imageobject>
<imagedata fileref="groupevent.png" format="PNG" />
</imageobject>
<textobject>
<phrase>Attendee Icon</phrase>
</textobject>
</inlinemediaobject>
is placed in the event in the <link linkend="agenda-view">agenda
view</link>.</para>
<sect2 id="reply">
<title>Answering an Invitation</title>
<para>If you have an invitation in your &kmail; inbox you can either press
<guibutton>Reject</guibutton> to ignore the request, or press
<guibutton>Accept</guibutton> or <guibutton>Accept Cond.</guibutton>. The
last two actions will insert the item to your calendar. In any case, &kmail; will
send your response to the organizer automatically.</para>
<para>You can also <guibutton>Delegate</guibutton> or <guibutton>Forward</guibutton>
the invitation. When delegating, you can suggest another person as your proxy.
Using <guibutton>Forward</guibutton> you can forward the invitation to one or more
people not yet invited.
When the receiver of the delegation or forward accepts the invitation,
the organizer will be asked to approve the new attendee.</para>
<para>If for any reason you changed your mind, edit your status in the item's
<link linkend="entering-data-events-attendees">attendee tab</link>. If you
checked the <guilabel>Use Groupware Communication</guilabel> box
in the <link linkend="config-main-groupscheduling">&korganizer; group
scheduling configuration</link>, &korganizer; will ask you to send an email
updating your attendee status. If not, choose the <menuchoice>
<guimenu>Schedule</guimenu><guimenuitem>Send Status Update</guimenuitem>
</menuchoice> menu item to send your status update.
</para>
</sect2>
<sect2 id="counter">
<title>Sending an Alternative Proposal</title>
<para>If you are not satisfied with some of the characteristics of the event or
to-do you got invited to, and want to send a counter proposal to the organizer
(for instance an alternative location or time), just edit the item and send it
back as your proposal, by selecting the item and choosing the <menuchoice>
<guimenu>Schedule</guimenu><guimenuitem>Request Change</guimenuitem>
</menuchoice> menu item.</para>
<para>The organizer of the event will get your proposal by email, and
will be able to accept it or decline.</para>
</sect2>
<sect2 id="refresh">
<title>Requesting the Latest Version of an Event or To-do</title>
<para>To request the latest version of an event or to-do, select
the item, and choose the <menuchoice><guimenu>Schedule</guimenu>
<guimenuitem>Request Update</guimenuitem></menuchoice> menu item.
The organizer should then send you back the latest version of the item.</para>
</sect2>
</sect1>
<sect1 id="free-busy">
<title>Free Busy information</title>
<para>The free/busy information represents an availability schedule. By
presenting the intervals when one already has previous commitments,
others can avoid arranging appointments for these periods. Note that only the
times are published, not the events, reasons or attendees.</para>
<para>&korganizer; supports publishing and retrieving free/busy information,
either manually or automatically.</para>
<para>To email your free/busy information, choose the <guimenu>Schedule</guimenu>
<guimenuitem>Mail Free Busy Information...</guimenuitem> menu item. Enter the
email addresses you want to send the information to in the dialog and press
<guilabel>OK</guilabel>.</para>
<para>Groupware servers usually have a standard location for uploading
your free busy information, so that other users can access your data, and
you can access other user's free busy schedule. You can configure
&korganizer; to upload and download free busy information automatically,
using the <link linkend="config-main-views">Free Busy preferences</link>,
in the &korganizer; <guilabel>Configure</guilabel> dialog.</para>
<para>To upload your free/busy information to the server set in &korganizer;
preferences, choose the <menuchoice><guimenu>Schedule</guimenu>
<guimenuitem>Upload Free Busy Information</guimenuitem></menuchoice> menu
item.</para>
</sect1>
<sect1 id="examples">
<title>Examples</title>
<sect2 id="examples-entering-event">
<title>Entering a New Group Event</title>
<para>In this example, you'll enter an event. You need to arrange a meeting on
<emphasis>the next Monday</emphasis> regarding launch of your new
Product. Your boss <emphasis>Joan Holden</emphasis> will be the event
chairwoman <emphasis>owner</emphasis>, and you, Jack Smith, will be the event
<emphasis>organizer</emphasis>. There will be two more
<emphasis>attendees</emphasis> (participants): <emphasis>Peter
Krzinski</emphasis> and <emphasis>Kirsten Friese</emphasis>. Joan gave you
the program of the meeting. The appointment will start at
<emphasis>12 noon</emphasis> and end at <emphasis>1 pm</emphasis>. The same
appointment should be scheduled <emphasis>(recurred)</emphasis> each Monday.
</para>
<procedure>
<step><para>Using the Date Navigator, go to the next Monday.</para></step>
<step><para>Choose the <menuchoice><guimenu>Actions</guimenu><guimenuitem>New
Event...</guimenuitem></menuchoice>, or select the area between
<emphasis>12 noon</emphasis> and end at<emphasis>1 pm</emphasis>,
and start typing the event title.</para></step>
<step><para>Enter a suitable title. It's important to choose the right brief
description, because this is the only field that can be searched. We suggest
that you enter <userinput>Product launch event</userinput>.</para></step>
<step><para>Enter the detailed event program into the largest rectangle
area. For the sake of this simple example, enter <userinput>Introduction,
The Plan, Conclusion</userinput> on three separate lines.</para></step>
<step><para>Check the <guilabel>Reminder</guilabel> check box. Set the
reminder time to 15 minutes, just long enough to brew a cup of tea
prior to the meeting start.</para></step>
<step><para>Click the <guilabel>Select Categories</guilabel> button.</para></step>
<step><para>Check <guilabel>Appointment</guilabel> in the Available
Categories. Then click the
<guibutton>OK</guibutton> button.</para></step>
<step><para>Click the <guilabel>Recurrence</guilabel> tab and check the
<guilabel>Enable recurrence</guilabel> box.</para>
<note><para>Most work has been done for you automatically. &korganizer;
defaults to recurring weekly. Also note that <guilabel>No ending date
</guilabel> is chosen. This means that this event will be repeated each
Monday (starting, of course, on Monday February 12, 2004) until the end of
time (that is, until you delete it).</para></note></step>
<step><para>Since everything is all right here, click the
<guilabel>Attendees</guilabel> tab.</para></step>
<step><para>In the <guilabel>Attendees</guilabel> tab you should do the
following:</para>
<substeps>
<step><para>You will see that you are the organizer of the event. Click
the <guilabel>New</guilabel> button to add the other attendees.</para></step>
<step><para>In the <guilabel>Name</guilabel> field, enter the email in the
<userinput>Name &#060;email&#062;</userinput> format. In our example, enter
<userinput>Joan Holden &#060;jholden@thiscompany.com&#062;</userinput>.
<tip><para>If the attendees are already in your &kde; address book, instead of typing the
names and emails, you can press the <guibutton>Select Addressee...</guibutton>
button to add them.</para></tip></para></step>
<step><para>Choose <emphasis>Chair</emphasis> as the role.</para></step>
<step><para>Click <guilabel>New</guilabel>.</para></step>
<step><para>In the <guilabel>Name</guilabel> field, enter <userinput>Peter
Krzinski &#060;pkrzinski@thiscompany.com&#062;</userinput>.</para></step>
<step><para>Click <guilabel>New</guilabel>.</para></step>
<step><para>In the <guilabel>Name</guilabel> field, enter
<userinput>Kirsten Friese &#060;kfriese@thiscompany.com&#062;</userinput>.
</para></step>
<step><para>Click <guilabel>Apply</guilabel>.</para></step>
</substeps>
</step>
<step><para>If you have configured &korganizer; use groupware communication,
you will be asked if you want to send an email to the attendees, with details
of the event and asking for a response if the
<guilabel>Request response</guilabel> box from the
<guilabel>attendees</guilabel> tab is checked. Else, you can
send the invitations choosing the <menuchoice><guimenu>Schedule</guimenu>
<guimenuitem>Send Invitation to Attendees</guimenuitem></menuchoice> menu
item.</para></step>
<step><para>Review the event
setup by clicking on the <guilabel>General</guilabel>,
<guilabel>Attendees</guilabel>, and <guilabel>Recurrence</guilabel> tabs.
If you are satisfied, click <guibutton>OK</guibutton>.</para></step>
</procedure>
<para>Congratulations, you've scheduled your first event!</para>
</sect2>
</sect1>
</chapter>
<chapter id="config">
<title>&korganizer; Configuration</title>
<para>To change &korganizer;'s look and behavior, choose the
<menuchoice><guimenu>Settings</guimenu><guimenuitem>Configure
&korganizer;...</guimenuitem></menuchoice> menu item, or if you are running
&korganizer; as the calendar component of &kontact;, choose the <menuchoice><guimenu>Settings</guimenu><guimenuitem>Configure
Calendar...</guimenuitem></menuchoice> menu item. You can get more information
about all the configure options and possibilities in
<xref linkend="config-main" />.</para>
<para>To customize the set of tools available on the bar, choose the
<menuchoice><guimenu>Settings</guimenu><guimenuitem>Configure Toolbars...
</guimenuitem></menuchoice> menu item and read the <link
linkend="config-toolbars">configure toolbars detailed description</link>.</para>
<para>To move toolbars around the screen, point your mouse over
the toolbar handle and drag the toolbar to a new position on your the
&korganizer; window.</para>
<para>Localization information like date and time formats can be
configured from &kcontrolcenter; within the <menuchoice>
<guisubmenu>Regional &amp; Accessibility</guisubmenu> <guimenuitem>Country/Region &amp;
Language</guimenuitem> </menuchoice> module. This control module can be
accessed from within &korganizer;: just choose the <menuchoice><guimenu>
Settings</guimenu><guimenuitem>Configure Date &amp;
Time...</guimenuitem></menuchoice> menu item. &korganizer; has to be restarted
for changes done in &kcontrolcenter; to take effect.</para>
<para>To configure where &korganizer; stores and retrieves calendar events,
journal entries and to-dos, (in local files, groupware servers, journal entries as blogs,
network files, &etc;), please check <xref linkend="managing-resources" />.</para>
<sect1 id="config-main">
<title>&korganizer; Main Configuration</title>
<para>The options dialog lets you configure a number of different areas of
&korganizer;.</para>
<sect2 id="config-main-personal">
<title>Personal</title>
<para>The personal options relate to your personal identity, and other
miscellaneous things that don't fall under any of the other general
categories.</para>
<variablelist>
<varlistentry>
<term><guilabel>Use email settings from control center</guilabel></term>
<listitem><para>Check this box to use your name and email address as set in
&kcontrolcenter; (<menuchoice><guimenuitem>Security &amp; Privacy</guimenuitem>
<guimenuitem>Password &amp; User Account</guimenuitem></menuchoice>).</para>
</listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Full name</guilabel></term>
<listitem><para><guilabel>Full name</guilabel> is initially set to
<quote>Anonymous</quote> with an email address of
<quote>nobody@nowhere</quote>. You can change your name by directly
entering it here or you can use your Email Settings from &kcontrolcenter; (see
above). This name will be displayed by default as
<guilabel>Organizer</guilabel> in to-dos and Events.</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Email address</guilabel></term>
<listitem><para><guilabel>Email address</guilabel> will be used to identify the
owner of the calendar. When another person opens your calendar or events, he/she
will not be able to modify it because it will be read-only.</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Export to &HTML; with every save</guilabel></term>
<listitem><para>By checking this option, you can order &korganizer; to export
your calendar and to-do list to an html file in your home folder every time you
save your changes.</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Enable automatic saving of manually opened calendar files</guilabel></term>
<listitem><para>When this box is checked,
manually opened calendar files are saved automatically when you exit
&korganizer;, without asking. Furthermore, the calendar file is saved
periodically as you work to prevent the loss of valuable data. You can also
specify the save interval in minutes.
<important><para>This option does not affect your
resource settings. To change the resource saving options, you have to configure
each resource individually. For more information about resources, please check
<xref linkend="managing-resources" />.</para></important>
</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Confirm deletes</guilabel></term>
<listitem><para>When you check <guilabel>Confirm deletes</guilabel> box,
&korganizer;
will ask you to confirm each deletion. If this is not checked, &korganizer;
will not ask before deleting events.</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>New Events, To-dos and Journal Entries Should</guilabel></term>
<listitem><para>This option lets you choose between adding new items to
the standard resource or making &korganizer; ask you which resource should be
used to save each new item.</para>
<para>Kolab2 server specificity: It is recommended to choose <guilabel>Be asked
which resource to use</guilabel>, if you intend to use the shared folder
functionality of the <guilabel>Kolab</guilabel> server. This
will allow you to keep control of which information is available only to you, and which information is published in the shared folders.</para>
</listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Default email attachment method</guilabel></term>
<listitem><para>This option allows you to select the way an email is attached to
an event. You can attach an email the complete email including attachments, the email
excluding attachments or only a link to the email.</para>
<para>Note that attaching an email without attachments might invalidate its signature.
</para></listitem>
</varlistentry>
</variablelist>
</sect2>
<sect2 id="config-main-time-and-date">
<title>Time &amp; Date</title>
<variablelist>
<varlistentry>
<term><guilabel>Timezone</guilabel></term>
<listitem><para>Select your location from the list on the drop
down. If your city is not listed, select one that shares the same time zone.
&korganizer; will automatically adjust for daylight savings.</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Use holiday region</guilabel></term>
<listitem><para>Select your country from the list on the drop down, or if
it is not listed, select <guilabel>(None)</guilabel>.
If your country is selected, &korganizer; will recognize and display
its important dates and holidays in the calendar view.</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Day begins at</guilabel></term>
<listitem><para>Select the time you start your day from the list on the drop
down. It could be the time when you usually get up, or the time when you start
working. This setting does not prevent you to set or view items before
this time, it just sets the time that will be displayed by default on the top
of the calendar view. Use the scrollbar to display earlier or later events
in the agenda view.</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Default appointment time</guilabel></term>
<listitem><para>Select the default start time for events from the list on
the drop down. When you choose <link linkend="menu-actions-new-event">New
Event</link> from the <link linkend="entering-data-events">Action Menu</link>, or
create an event in some other manner such that &korganizer; cannot guess
when you would like your event to start, &korganizer; will put this hour
in the start time editor as the default value.</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Default duration of new appointment (HH:MM):</guilabel></term>
<listitem><para>Select the default duration for events using the spin box. When
you choose <link linkend="menu-actions-new-event">New Event</link> from the
<link linkend="entering-data-events">Action Menu</link>, or create an event in
some other manner such that &korganizer; cannot guess its duration,
&korganizer; will use this as the default value.
</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Default alarm time</guilabel></term>
<listitem><para>Select how long before the actual event's scheduled time will
the alarm activate.</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Working Hours</guilabel></term>
<listitem><para>The options <guilabel>Daily start hour</guilabel> and
<guilabel>Daily ending hour</guilabel> let you specify when your working day starts
and when it ends. &korganizer; set the working hours apart by marking them
with a different color from the non working hours, holidays and non working
days.</para>
<para>Additionally, you have check boxes labeled after the days of the week.
Check the week days that are working days for you, in order to mark the working
hours in these days. Check <guilabel>Exclude holidays</guilabel>
prevent &korganizer; from marking the working hours for the holiday region
defined in the <guilabel>Use holiday region</guilabel> drop down above.</para>
</listitem>
</varlistentry>
</variablelist>
</sect2>
<sect2 id="config-main-views">
<title>Views</title>
<para>These options let you configure &korganizer; views:</para>
<variablelist>
<varlistentry>
<term><guilabel>Enable tooltips displaying summary of events</guilabel></term>
<listitem><para>If your summary for an event is longer than would fit in the
current View, the remaining characters are not displayed. Check <guilabel>Enable
tooltips displaying summary of events</guilabel> if you want the full summary
displayed when the hovering the mouse pointer over the appointment for a few
seconds.</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Show to-dos in day, week and month views</guilabel></term>
<listitem><para>This check box toggles the display of to-dos in the day, week
and month views in the agenda (day and week) and month views. If you have
too many to-dos which have due date associated, you may want to turn them
off to avoid clutter.</para></listitem>
</varlistentry>
</variablelist>
<para><link linkend="description-view">Date Navigator</link> options:</para>
<variablelist>
<varlistentry>
<term><guilabel>Show events that recur daily in date navigator</guilabel></term>
<listitem><para>If the <guilabel>Show events that recur daily in date
navigator</guilabel> box is checked, the days containing daily recurring
events are shown in bold typeface in the date navigator.</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Show events that recur weekly in the date
navigator</guilabel></term>
<listitem><para>If the <guilabel>Show events that recur weekly in date
navigator</guilabel> box is checked, the days containing weekly recurring
events are shown in bold typeface in the date navigator.</para></listitem>
</varlistentry>
</variablelist>
<para><link linkend="agenda-view">Agenda view</link> options:</para>
<variablelist>
<varlistentry>
<term><guilabel>Hour size:</guilabel></term>
<listitem><para>By using this slider you can control the height of the rows
in the agenda view.</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Next x days:</guilabel></term>
<listitem><para>This option allows you to change the amount of days of the
<guimenu>Next x Days</guimenu> menu item in the <guimenu>Views</guimenu>
menu.</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Show current-time (Marcus Bains) line</guilabel></term>
<listitem><para>This check box toggles a red line in the day or week view
indicating the current time (Marcus Bains line) on and off. This line gives
you an indication how much time is left &eg; until a meeting takes
place.</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Show seconds on current-time line</guilabel></term>
<listitem><para>This check box toggles the seconds on the current-time
line (Marcus Bains line) on and off.</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Time range selection in agenda view starts event editor</guilabel></term>
<listitem><para>Check this box to start the event editor automatically when you
select a time range in the daily and weekly view. To select a time range, drag
the mouse from the start time to the end time of the event you are about to
plan.</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Agenda view uses resource colors</guilabel></term>
<listitem><para>With &korganizer;, you can
<link linkend="config-main-colors">assign a different color to each
resource</link>. This check box toggles the use the resource color when
displaying the to-do or event in the agenda view on and off. Note that if you
don't assign different colors, there is little sense in using this feature,
as &korganizer; default configuration is to use the same color for
all resources.</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Agenda view calendar display</guilabel></term>
<listitem><para>
Select if all calendars should be merged into one agenda view, each calendar should
be displayed in its own aganda view or if both view should be available via tabs.
</para></listitem>
</varlistentry>
</variablelist>
<para><link linkend="month-view">Month view</link> options:</para>
<variablelist>
<varlistentry>
<term><guilabel>Enable scrollbars in month view cells</guilabel></term>
<listitem><para>This check box toggles the cell scrollbars in the
month view on and off. Even if you check this box, the scrollbars will
only appear when needed.</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Month view uses full window</guilabel></term>
<listitem><para>If you check this box, the month view will be displayed
in the whole &korganizer; window instead of sharing the window with the sidebar
(the date navigator, the to-dos and the calendar resources).</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Month view uses category colors</guilabel></term>
<listitem><para>With &korganizer;, you can
<link linkend="config-main-colors">assign a different color to each
category</link>. If you check this box, the event or to-do color in the month
view will reflect the category color, instead of using no color, or only the
resource color. Note that if you don't assign different category colors,
there is little sense in using this feature, as &korganizer; default
configuration is to use the same color for all categories.</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Month view uses resource colors</guilabel></term>
<listitem><para>With &korganizer;, you can
<link linkend="config-main-colors">assign a different color to each
resource</link>. If you check this box, the event or to-do color in the month
view will reflect the resource color, instead of using no color, or only the
category color. Note that if you don't assign different resource colors, there
is little sense in using this feature, as &korganizer; default configuration
is to use the same color for all resources.</para></listitem>
</varlistentry>
</variablelist>
<para><link linkend="todo-view">To-do view</link> options:</para>
<variablelist>
<varlistentry>
<term><guilabel>To-do list view uses full window</guilabel></term>
<listitem><para>If you enable this option, the to-do list view will be displayed
in the whole &korganizer; window instead of sharing the window with the sidebar
(the date navigator, the to-dos and the calendar resources).</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Record completed to-dos in journal entries</guilabel></term>
<listitem><para>If you check this box, &korganizer; will automatically add
a journal entry for every completed to-dos.</para></listitem>
</varlistentry>
</variablelist>
</sect2>
<sect2 id="config-main-fonts">
<title>Fonts</title>
<variablelist>
<varlistentry>
<term><guilabel>Time bar</guilabel></term>
<listitem><para>Press this button to pick the font, font style and size for the
time bar.</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Month view</guilabel></term>
<listitem><para>Press this button to pick the font, font style and size for the
month view.</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Agenda view</guilabel></term>
<listitem><para>Press this button to pick the font, font style and size for the
agenda view (day, week and work week views).</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Current-time line</guilabel></term>
<listitem><para>Press this button to pick the font, font style and size for the
Marcus Bains line (a red line in the agenda view indicating the current
time).</para></listitem>
</varlistentry>
</variablelist>
</sect2>
<sect2 id="config-main-colors">
<title>Colors</title>
<para>Choose the color used for holidays, for highlighting, and for specific
event categories. You can choose a different color for each category. Of course
too many colors may be confusing, so use common sense. The use of color
depend also on the <link linkend="config-main-views">view
preferences.</link></para>
<variablelist>
<varlistentry>
<term><guilabel>Holiday color</guilabel></term>
<listitem><para>This button opens the <guilabel>Select Color</guilabel> dialog,
allowing you to select the holiday color. The holiday color will be used for the
holiday name in the month view and the holiday number in the date
navigator.</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Highlight color</guilabel></term>
<listitem><para>This button opens the <guilabel>Select Color</guilabel> dialog,
allowing you to select the highlight color. The highlight color will be used for
marking the currently selected area in your agenda and in the date
navigator.navigator.</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Default event color</guilabel></term>
<listitem><para>This button opens the <guilabel>Select Color</guilabel> dialog,
allowing you to select the default event color. The default event color will
be used for events categories in your agenda and (depending on the settings) in
the month view. Note that you can specify a separate color for each event
category below.</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Agenda view background color</guilabel></term>
<listitem><para>This button opens the <guilabel>Select Color</guilabel> dialog,
allowing you to select the agenda view background color.</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Working hours color</guilabel></term>
<listitem><para>This button opens the <guilabel>Select Color</guilabel> dialog,
allowing you to select the agenda view.</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>To-do due today color</guilabel></term>
<listitem><para>This button opens the <guilabel>Select Color</guilabel> dialog,
allowing you to select the to-do due today color.</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>To-do overdue color</guilabel></term>
<listitem><para>This button opens the <guilabel>Select Color</guilabel> dialog,
allowing you to select the to-do overdue color.</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Categories</guilabel></term>
<listitem><para>This group allows you to assign a color to each category. Select
a category in the drop down, and press the button to open the
<guilabel>Select Color</guilabel> dialog, allowing you to select the color for
that category. <link linkend="config-main-views">Depending on the view
preferences</link>, this color will be used to mark events and to-dos which
belong to this category in your agenda and in the month view.</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Resources</guilabel></term>
<listitem><para>This group allows you to assign a color to each resource. Select
a resource in the drop down, and press the button to open the
<guilabel>Select Color</guilabel> dialog, allowing you to select the color for
that resource. <link linkend="config-main-views">Depending on the view
preferences</link>, this color will be used to mark events and to-dos which are
stored using this resource in your agenda and in the month
view.</para></listitem>
</varlistentry>
</variablelist>
</sect2>
<sect2 id="config-main-groupscheduling">
<title>Group Scheduling</title>
<variablelist>
<varlistentry>
<term><guilabel>Use Groupware Communication</guilabel></term>
<listitem><para>Check this box to automatically send mails when creating,
updating or deleting events or to-dos which involve others. This mail can be
an invitation to attendees of an event you created, a cancellation of an event
you created, an answer or an update on your invitation status, an event change
request, &etc; Check this option if you you want to use the groupware
functionality (e.g Configuring &kontact; as a &kde;
<guilabel>Kolab</guilabel> client).</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Send copy to owner when mailing events</guilabel></term>
<listitem><para>When you check the <guilabel>Send copy to owner when mailing
events</guilabel> box, you will get a copy of all email messages that
&korganizer; sends at your request to the event attendees.</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Mail Client</guilabel></term>
<listitem><para>Here you can choose which type of mail transport you would like
to use. You can either use &kmail; or the &Sendmail; command (which must be
installed on your system in order to work).</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Additional email addresses</guilabel></term>
<listitem><para>This tells &korganizer; what further email addresses you have.
You can add, edit or remove additional emails addresses. These email addresses
are the ones you have in addition to the one set in
<link linkend="config-main-personal">personal preferences</link>.
If you get an invitation to an event, but use another email address there, you
need to list this address here so &korganizer; can recognize it as yours, and
add the item to your calendar.
</para></listitem>
</varlistentry>
</variablelist>
</sect2>
<!--
<sect2 id="config-main-groupautomation">
<title>Group Automation</title>
<variablelist>
<varlistentry>
<term><guilabel>Auto Send Refresh</guilabel></term>
<listitem><para>to be written...
</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Auto Insert IMIP Replies</guilabel></term>
<listitem><para>to be written...
</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Auto Insert IMIP Requests</guilabel></term>
<listitem><para>to be written...
</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Auto Send FreeBusy information</guilabel></term>
<listitem><para>to be written...
</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>AutoSave FreeBusy Replies</guilabel></term>
<listitem><para>to be written...
</para></listitem>
</varlistentry>
</variablelist>
</sect2>
-->
<sect2 id="config-main-free-busy">
<title>Free/Busy</title>
<para>The free/busy information represents an availability schedule. By
presenting the intervals when one already has previous commitments,
others can avoid arranging appointments for these periods. Note that only the
times are published, not the events, reasons or attendees.</para>
<para>&korganizer; supports publishing and retrieving free/busy information,
either manually or automatically.</para>
<para><guilabel>Publish Tab</guilabel>: by publishing your free/busy
information, you allow others to take your busy time schedule into account
when inviting you to an event.</para>
<variablelist>
<varlistentry>
<term><guilabel>Publish free/busy information</guilabel></term>
<listitem><para>Enable this option if you wish your Free/Busy information to be
uploaded automatically. Note that you may skip this option and choose to mail or
upload your Free/Busy information via the <guilabel>Schedule</guilabel> menu of
&korganizer;.</para>
<para>If your application is setup to work as a <guilabel>&kde; Kolab
client</guilabel>, this is not required. The <guilabel>Kolab2</guilabel> server
can take care of publishing your Free/Busy information and manage the access to
it from other users.</para>
</listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Minimum time between uploads in minutes</guilabel></term>
<listitem><para>In case you choose to publish your information automatically,
you may configure the interval of time in minutes between each upload.</para>
</listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Publish (default 60) days of free/busy</guilabel></term>
<listitem><para>Configure the number of calendar days you wish to be published
and available to others</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Server &URL;</guilabel></term>
<listitem><para>Enter the &URL; for the server on which your Free/Busy information
shall be published. Ask the server administrator for this information.</para>
<para>Kolab2 server example:
<userinput>webdavs://kolab2.com/freebusy/joe@kolab2.com.ifb</userinput>
</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Username</guilabel></term>
<listitem><para>Enter the login information relative to your account on the server</para>
<para>Kolab2 server specificity: Registered your UID (Unique IDentifier), by
default your UID would be similar to your email address on the Kolab2 server
but it may also be different. In the last case enter your UID. Ask about your
UID to the server administrator if you don't know it.</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Password</guilabel></term>
<listitem><para>Enter here your password (server login password).</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Remember password</guilabel></term>
<listitem><para>Check this option if you want &korganizer; to remember your
password and skip asking you each time it upload your Free/Busy
information.</para>
<warning><para>It is not recommended to store your password in the configuration
file for security reasons.</para></warning></listitem>
</varlistentry>
</variablelist>
<para><guilabel>Retrieve Tab</guilabel>: by retrieving other peoples' free/busy
information, you can take their busy time schedule into account
when inviting them to an event.</para>
<variablelist>
<varlistentry>
<term><guilabel>Retrieve other peoples' free/busy information
automatically</guilabel></term>
<listitem><para>Automate the process for retrieving other users free/busy time.
Fill in the server information section below to enable this
option.</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Use full email address for retrieval</guilabel></term>
<listitem><para>This setting lets you change the name of the file which will be
fetched from the server. If you check this option, it will download a free/busy
file called <userinput>user@domain.ifb</userinput>, else it will fetch
<userinput>user.ifb</userinput>. Ask the server Administrator if you are not
sure about how to configure this option.</para>
<para><guilabel>Kolab2 server specificity:</guilabel> If you are configuring
&korganizer; as a component to a <guilabel>&kde; Kolab client
(&kontact;/Kolab)</guilabel> you have to check this option.</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Server &URL;</guilabel></term>
<listitem><para>Enter the &URL; for the server on which your Free/Busy information
shall be fetched. Ask the server administrator for this information.</para>
<para><guilabel>Kolab2 server example:
</guilabel><userinput>webdavs://kolab2.com/freebusy/</userinput>
</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Username</guilabel></term>
<listitem><para>Enter the login information relative to your account on the
server.</para>
<para><guilabel>Kolab2 server specificity:</guilabel> Registered your UID
(Unique IDentifier), by default your UID would be similar to your email address
on the <guilabel>Kolab2 server</guilabel> but it may also be different. In the
last case enter your UID. Ask about your UID to the server administrator if you
don't know it.</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Password</guilabel></term>
<listitem><para>Enter here your password (server login password).
</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Remember password</guilabel></term>
<listitem><para>Check this option if you want &korganizer; to remember your
password and skip asking you each time it fetches the free/busy files.</para>
<warning><para>It is not recommended to store your password in the
configuration file for security reasons.</para></warning>
</listitem>
</varlistentry>
</variablelist>
</sect2>
<sect2 id="config-main-plugins">
<title>Plugins</title>
<para>For more information about configuring plugins, please refer to
<xref linkend="plugins-chapter" /></para>
</sect2>
</sect1>
<sect1 id="config-toolbars">
<title>Toolbars Configuration</title>
<para>&korganizer; has three toolbars: a Main toolbar (with
<guiicon>New Event</guiicon>, <guiicon>New To-do</guiicon>,
<guiicon>Print</guiicon>, <guiicon>Undo</guiicon>, <guiicon>Redo</guiicon>,
<guiicon>Cut</guiicon>, <guiicon>Copy</guiicon>, <guiicon>Paste</guiicon>,
<guiicon>Find</guiicon>, <guiicon>Go Backward</guiicon>,
<guiicon>Go Forward</guiicon> and
<guiicon>Goto Today</guiicon> buttons), a
<guiicon>Views</guiicon> toolbar (for selecting between
<guiicon>Whats Next view</guiicon>,
<guiicon>List view</guiicon>, <guiicon>Day view</guiicon>,
<guiicon>Work Week view</guiicon>, <guiicon>Week view</guiicon>,
<guiicon>Next X Day view</guiicon>, <guiicon>Month view</guiicon>,
<guiicon>To-do List view</guiicon> and <guiicon>Journal view</guiicon>
buttons), a Schedule toolbar (with <guiicon>Publish Item Information</guiicon>,
<guiicon>Send Invitations to Attendees</guiicon>, <guiicon>Send
Status Update</guiicon> and <guiicon>Open Address Book</guiicon> buttons) and a
Filters toolbar, which allows you to choose a filter for the &korganizer; views.
You can customize these toolbars in various ways: you can add new icons,
change the icon size, change toolbar position and add text description
to the icons.</para>
<para>There are two ways to change the position of the toolbars:
<itemizedlist>
<listitem><para>
You can right click the toolbar to bring up the <guimenu>Toolbar Menu</guimenu>.
The icon size and text position can also be adjusted from this menu.
</para></listitem>
<listitem><para>
You can simply drag the toolbar by the handle on the left border of each
toolbar, and drop it whenever you wish. Also look at other easy <link
linkend="other-features-drag-and-drop">drag-and-drop operations</link>.
</para></listitem></itemizedlist>
</para>
<para>The toolbars are configured in two places:
<itemizedlist>
<listitem><para>The tool set is configured in the <menuchoice><guimenu>
Settings</guimenu><guimenuitem>Configure
Toolbars....</guimenuitem></menuchoice> menu item.
</para></listitem>
<listitem><para>The graphic style (icon size, text position, &etc;) is
adjusted through the <guimenu>Toolbar Context Menu</guimenu>. Right click the
toolbar to access this menu.
</para></listitem>
</itemizedlist>
</para>
<sect2 id="config-toolbars-settings-config">
<title>Configure Toolbars Dialog</title>
<para>This dialog allows you to customize the selection of tools on the
toolbar. Open it choosing the <menuchoice><guimenu>Settings</guimenu><guimenuitem>
Configure Toolbars...</guimenuitem></menuchoice> menu item.</para>
<sect3 id="config-toolbars-choose-toolbar">
<title>Choosing the toolbar</title>
<para>First you need to choose the toolbar that you want to modify. All actions
apply to the toolbar that is selected from the drop down menu at the top of
the window.</para>
</sect3>
<sect3 id="config-toolbars-available-actions">
<title>Available Actions</title>
<para>There are two rectangles below the toolbar title: <guilabel>Available
actions</guilabel> and <guilabel>Current actions</guilabel>. Using the left and
right arrows (located between the rectangles) you can add icons from the
Available actions group to the <guilabel>Current actions</guilabel> group. The
toolbar will have every icon that is in the <guilabel>Current action</guilabel>
box. The up and down arrows allow you reposition an icon.</para>
<tip><para>Remember that less icons may be better, because the screen is less
busy and therefore it is easier to find the toolbar buttons you actually use.
For instance if you always cut and paste with the keyboard hotkeys, you do not
need the <guiicon>Cut</guiicon>, <guiicon>Copy</guiicon> and
<guiicon>Paste</guiicon> icons.</para></tip>
</sect3>
</sect2>
<sect2 id="config-toolbars-context-menu">
<title>Toolbar Context Menu</title>
<para>This menu allows you to change the look of the toolbars.
<mousebutton>Right</mousebutton> click the toolbar to access this
menu.</para>
<sect3 id="config-toolbars-text-position">
<title>Text Position</title>
<para>Initially, icons do not have any text assigned. You may prefer
having text under each icon, or text alongside each icon. You can also have
plain texts without any icons.</para>
</sect3>
<sect3 id="config-toolbars-toolbar-position">
<title>Orientation</title>
<para>You can have the toolbar at the top, bottom, left or right side. If you
choose Floating position, the toolbar will be displayed outside the main
&korganizer; panel and you can move it around. If you choose Flat, the toolbar
will collapse into a tiny rectangle. You can later click that rectangle and the
toolbar will appear again.</para>
</sect3>
<sect3 id="config-toolbars-icon-size">
<title>Icon Size</title>
<para>You can change the size of the icons. Make your choice between small,
medium and large icons.</para>
</sect3>
</sect2>
</sect1>
<!--
<sect1 id="reference-windows-outgoing">
<title>Outgoing Messages</title>
<para>to be written</para>
</sect1>
<sect1 id="reference-windows-incoming">
<title>Incoming Messages</title>
<para>to be written</para>
</sect1>
-->
</chapter>
&plugins-chapter;
<chapter id="reference">
<title>Reference</title>
<sect1 id="reference-menus">
<title>Menus</title>
<para>When &korganizer; starts, the main &korganizer; window
appears. The window has several components: a menubar, a toolbar, a
month calendar, a main panel with the current <quote>view</quote> of
events, and a to-do list.</para>
<para>The menus provide access to all the common operations that can be
performed with the calendar, including saving, loading, adding and
deleting events, to-dos and journal entries, printing and more.</para>
<para>Please note that when using &korganizer; as the calendar component
of &kontact;, the menus differ from the stand alone application.</para>
<sect2 id="reference-menus-file">
<title><guimenu>File</guimenu></title>
<para>The <guimenu>File</guimenu> menu provides access to functions involving
the entire calendar.</para>
<variablelist>
<varlistentry id="menu-file-new">
<term><menuchoice>
<shortcut><keycombo action="simul">&Ctrl;<keycap>N</keycap></keycombo>
</shortcut>
<guimenu><inlinemediaobject><imageobject><imagedata fileref="i_file_new.png"
format="PNG"/></imageobject></inlinemediaobject>
File</guimenu> <guimenuitem>New</guimenuitem></menuchoice></term>
<listitem>
<para><action>Opens another main window.</action> This window initially
contains unnamed calendar. You can use the new window to:</para>
<itemizedlist>
<listitem><para>open the same calendar twice (select the
<menuchoice><guimenu>File</guimenu><guimenuitem>Open</guimenuitem></menuchoice>
menu item and choose the same calendar as in the original window)</para></listitem>
<listitem><para>have two different calendars open at the same time (select the
<menuchoice><guimenu>File</guimenu><guimenuitem>Open</guimenuitem></menuchoice>
menu item and choose a different calendar). </para></listitem>
<listitem><para>create a new calendar (select the
<menuchoice><guimenu>File</guimenu><guimenuitem>Save</guimenuitem></menuchoice>
menu item to give your new calendar a filename and to save it).</para></listitem>
</itemizedlist>
<para>For more information about this acton, please refer to
<xref linkend="managing-import-export" />.</para>
</listitem>
</varlistentry>
<varlistentry id="menu-file-open">
<term><menuchoice>
<shortcut>
<keycombo action="simul">&Ctrl;<keycap>O</keycap></keycombo>
</shortcut>
<guimenu><inlinemediaobject><imageobject><imagedata fileref="i_file_open.png"
format="PNG"/></imageobject></inlinemediaobject>
File</guimenu> <guimenuitem>Open</guimenuitem></menuchoice></term>
<listitem><para><action>Opens a file dialog allowing you to select a new
vCalendar or iCalendar file to load.</action> If you have made changes to the
current calendar, you will be given the option of saving them before loading a
new one.</para>
<para>For more information about this, please refer to
<xref linkend="managing-import-export" />.</para>
</listitem>
</varlistentry>
<varlistentry id="menu-file-open-recent">
<term><menuchoice>
<guimenu><inlinemediaobject><imageobject><imagedata fileref="i_file_open.png"
format="PNG"/></imageobject></inlinemediaobject>File</guimenu>
<guimenuitem>Open Recent</guimenuitem>
</menuchoice></term>
<listitem><para><guimenuitem>Open Recent</guimenuitem> <action>provides
a list of recently opened calendar files for quick access, allowing you to
bypass the file dialog entirely.</action></para>
<para>For more information about this action, please refer to
<xref linkend="managing-import-export" />.</para>
</listitem>
</varlistentry>
<varlistentry id="menu-file-save">
<term><menuchoice>
<shortcut>
<keycombo action="simul">&Ctrl;<keycap>S</keycap></keycombo>
</shortcut>
<guimenu><inlinemediaobject><imageobject><imagedata fileref="i_file_save.png"
format="PNG"/></imageobject></inlinemediaobject>
File</guimenu> <guimenuitem>Save</guimenuitem></menuchoice></term>
<listitem><para>When you choose <guimenuitem>Save</guimenuitem> or click the
<guiicon>Save</guiicon> icon, &korganizer; <action>saves the calendar to
disk, and makes sure all changes that you made will be
remembered</action>. If the calendar has no name, Save will behave like
<guilabel>Save As</guilabel>.</para>
<para>For more information about this action, please refer to
<xref linkend="managing-import-export" />.</para>
</listitem>
</varlistentry>
<varlistentry id="menu-file-save-as">
<term><menuchoice>
<guimenu><inlinemediaobject><imageobject><imagedata fileref="i_file_saveas.png"
format="PNG"/></imageobject></inlinemediaobject>
File</guimenu>
<guimenuitem>Save As...</guimenuitem>
</menuchoice></term>
<listitem><para><guilabel>Save As</guilabel> <action>displays a file dialog in
which you may choose a different name for your calendar than the one currently
assigned to it</action>. This is useful if you have made changes to a calendar
that you want to save, but also want to keep separate from your
<quote>regular</quote> calendar.</para>
<para>For more information about this action, please refer to
<xref linkend="managing-import-export" />.</para>
</listitem>
</varlistentry>
<varlistentry id="menu-file-revert">
<term><menuchoice>
<guimenu><inlinemediaobject><imageobject><imagedata fileref="i_file_revert.png"
format="PNG"/></imageobject></inlinemediaobject>
File</guimenu> <guimenuitem>Revert</guimenuitem></menuchoice></term>
<listitem><para>When you choose <guimenuitem>Revert</guimenuitem>, &korganizer;
<action>loads the last saved version of the calendar, discarding all the
changes made after the last save.</action>.</para>
<para>For more information about this action, please refer to
<xref linkend="managing-import-export" />.</para>
</listitem>
</varlistentry>
<varlistentry id="menu-file-print">
<term><menuchoice>
<shortcut>
<keycombo action="simul">&Ctrl;<keycap>P</keycap></keycombo>
</shortcut>
<guimenu><inlinemediaobject><imageobject><imagedata fileref="i_file_print.png"
format="PNG"/></imageobject></inlinemediaobject>
File</guimenu> <guimenuitem>Print</guimenuitem></menuchoice></term>
<listitem><para>Choose <guimenuitem>Print</guimenuitem> or click the
<guilabel>Print</guilabel> icon to <action>print the current
calendar</action>. You can specify the range of dates to be printed (either
manually or with Calendar Widget) and the Print Style (Day, Week, Month or
To-dos and Journal).</para></listitem>
</varlistentry>
<!--<varlistentry id="menu-file-print-preview">
<term><menuchoice>
<guimenu><inlinemediaobject><imageobject>
<imagedata fileref="i_file_print_preview.png"
format="PNG"/></imageobject></inlinemediaobject>
File</guimenu><guimenuitem>Print Preview</guimenuitem></menuchoice></term>
<listitem><para>If you choose <guimenuitem>Print Preview</guimenuitem> or click
the <guiicon>Print Preview</guiicon> icon, <action>the current calendar will be
printed on your screen, instead of on your printer</action>. Use this
feature to check if the printout will be correct before you start
printing.</para>
<para>You can specify the range of dates to be printed (either manually or with
Calendar Widget) and the View Type (Day, Week, Month or To-do).</para>
</listitem>
</varlistentry>-->
<varlistentry id="menu-file-import-calendar">
<term><menuchoice>
<guimenu>File</guimenu>
<guisubmenu>Import</guisubmenu>
<guimenuitem>Import Calendar</guimenuitem>
</menuchoice></term>
<listitem><para>If you have a different iCalendar or
vCalendar file somewhere, and you would like to <action>merge its contents
into your own calendar, add as a new resource or open it as a new window</action>,
choose this menu item. A good time to do this would be if you received a
vCalendar with a few entries via email, for instance.</para>
<para>For more information about this action, please refer to
<xref linkend="managing-import" />.</para>
</listitem>
</varlistentry>
<varlistentry id="menu-file-import-ical">
<term><menuchoice>
<guimenu>File</guimenu>
<guisubmenu>Import</guisubmenu>
<guimenuitem>Import From &UNIX; Ical Tool</guimenuitem>
</menuchoice></term>
<listitem><para>If you have used <application>ical</application>, a popular but
older calendar program for &UNIX;, you may wish to <action>import your events,
events, and to-do</action> directly to &korganizer;. This action
will read the <filename>.calendar</filename> file from your home
folder and merge any entries it contains into your current calendar.
If any errors or suspicious things occur during the process, you will be
notified via a message box.</para>
<para>For more information about this action, please refer to
<xref linkend="managing-import" />.</para>
</listitem>
</varlistentry>
<varlistentry id="menu-file-import-ghns">
<term><menuchoice>
<guimenu>File</guimenu>
<guisubmenu>Import</guisubmenu>
<guimenuitem>Get Hot New Stuff...</guimenuitem>
</menuchoice></term>
<listitem><para>This action will open the <guilabel>Get Hot New Stuff</guilabel>
dialog, which offers a list of calendars to download. These events can be
added to your calendar.</para>
<para>For more information about this action, please refer to
<xref linkend="managing-get-hot-new-stuff" />.</para>
</listitem>
</varlistentry>
<varlistentry id="menu-file-export-as-web">
<term><menuchoice>
<guimenu>File</guimenu>
<guisubmenu>Export</guisubmenu>
<guimenuitem>Export Web Page...</guimenuitem>
</menuchoice></term>
<listitem><para><action>You can export your calendar or a part of it as a &HTML;
file, suitable for publishing on the World Wide Web.</action></para>
<para>For more information about this action, please refer to
<xref linkend="managing-export" />.</para></listitem>
</varlistentry>
<varlistentry id="menu-file-export-icalendar">
<term><menuchoice>
<guimenu>File</guimenu>
<guisubmenu>Export</guisubmenu>
<guimenuitem>iCalendar</guimenuitem>
</menuchoice></term>
<listitem><para>This action will export all your active events, to-dos and
journal entries (independent of to what resource they belong) as a new iCalendar
file.</para>
<para>For more information about this action, please refer to
<xref linkend="managing-export" />.</para>
</listitem>
</varlistentry>
<varlistentry id="menu-file-export-vcalendar">
<term><menuchoice>
<guimenu>File</guimenu>
<guisubmenu>Export</guisubmenu>
<guimenuitem>vCalendar</guimenuitem>
</menuchoice></term>
<listitem><para>This action will export all your active events, to-dos and
journal entries (independent of to what resource they belong) as a new vCalendar
file.</para>
<para>For more information about this action, please refer to
<xref linkend="managing-export" />.</para>
</listitem>
</varlistentry>
<varlistentry id="menu-file-export-ghns">
<term><menuchoice>
<guimenu>File</guimenu>
<guisubmenu>Export</guisubmenu>
<guimenuitem>Upload Hot New Stuff...</guimenuitem>
</menuchoice></term>
<listitem><para>This action will open the <guilabel>Upload Hot New Stuff</guilabel>
dialog, which allow you to export calendars containing events which may be
useful to other people, such as a conference program, a list of holidays,
special events, &etc;</para>
<para>For more information about this action, please refer to
<xref linkend="managing-get-hot-new-stuff" />.</para>
</listitem>
</varlistentry>
<varlistentry id="menu-file-archive-old">
<term><menuchoice>
<guimenu>File</guimenu>
<guimenuitem>Archive Old Entries...</guimenuitem>
</menuchoice></term>
<listitem><para><action>From time to time you should delete your old
events.</action></para>
<para>For more information about this action, please refer to
<xref linkend="managing-purge-archive" />.</para>
</listitem>
</varlistentry>
<!--<varlistentry id="menu-file-make-active">
<term><menuchoice>
<guimenu>File</guimenu>
<guimenuitem>Make active</guimenuitem>
</menuchoice></term>
<listitem><para>If you opened more than one calendar, only one calendar can
display alarms; only one calendar can be active. Click the <guilabel>Make
active</guilabel> menu item to <action>activate the current calendar
window.</action></para>
<para>The active calendar is loaded as default calendar when starting
&korganizer;. In other words, if you work with more than one calendar, you
should make your main calendar active.</para></listitem>
</varlistentry>
<varlistentry id="menu-file-addressbook">
<term><menuchoice>
<guimenu><inlinemediaobject><imageobject><imagedata fileref="i_file_addressbook.png"
format="PNG"/></imageobject></inlinemediaobject>File</guimenu>
<guimenuitem>Addressbook</guimenuitem>
</menuchoice></term>
<listitem><para>This action will open the address book browser in a new
window.</para></listitem>
</varlistentry>
-->
<varlistentry id="menu-file-purge">
<term><menuchoice>
<guimenu>File</guimenu>
<guimenuitem>Purge Completed To-dos</guimenuitem>
</menuchoice></term>
<listitem><para>This action will remove all the completed to-dos from your
active calendar.</para>
<para>For more information about this action, please refer to
<xref linkend="managing-purge-archive" />.</para>
</listitem></varlistentry>
<!--
<varlistentry id="menu-file-close">
<term><menuchoice>
<shortcut>
<keycombo action="simul">&Ctrl;<keycap>W</keycap></keycombo>
</shortcut>
<guimenu><inlinemediaobject><imageobject><imagedata fileref="i_file_close.png"
format="PNG"/></imageobject></inlinemediaobject>
File</guimenu> <guimenuitem>Close</guimenuitem></menuchoice></term>
<listitem><para><action>Closes the current calendar. The window itself will
remain open, and may be reused to open another
calendar.</action></para></listitem>
</varlistentry>
-->
<varlistentry id="menu-file-quit">
<term><menuchoice>
<shortcut>
<keycombo action="simul">&Ctrl;<keycap>Q</keycap></keycombo>
</shortcut>
<guimenu><inlinemediaobject><imageobject><imagedata
fileref="i_file_quit.png"/></imageobject></inlinemediaobject> File</guimenu>
<guimenuitem>Quit</guimenuitem>
</menuchoice></term>
<listitem><para>When you choose <guimenuitem>Quit</guimenuitem> or click
the <guiicon>Quit</guiicon> icon, <action>the current calendar window will quit,
prompting you to save if the current calendar has been modified but not yet
saved.</action></para>
<para>This has no effect on other calendar windows which may be opened. You have
to quit each calendar window individually.</para> </listitem>
</varlistentry>
</variablelist>
</sect2>
<sect2 id="reference-menus-edit">
<title>Edit</title>
<para>With the <guilabel>Edit</guilabel> menu you can edit and search events and
to-dos.</para>
<para><guimenuitem>Cut</guimenuitem>, <guimenuitem>Copy</guimenuitem>, and
<guimenuitem>Paste</guimenuitem> menu items behave in the same fashion as in
other
&kde; applications. With the <guimenuitem>Find</guimenuitem> menu item you can
find event and to-dos across the current calendar.</para>
<variablelist>
<varlistentry id="menu-edit-undo">
<term><menuchoice>
<shortcut>
<keycombo action="simul">&Ctrl;<keycap>Z</keycap></keycombo>
</shortcut>
<guimenu><inlinemediaobject><imageobject><imagedata fileref="i_edit_undo.png"
format="PNG"/></imageobject></inlinemediaobject>
Edit</guimenu> <guimenuitem>Undo</guimenuitem> </menuchoice></term>
<listitem><para><action>Undo the latest action</action>, or in other words,
return the calendar to the state it was immediately before the latest
action.</para></listitem>
</varlistentry>
<varlistentry id="menu-edit-redo">
<term><menuchoice>
<shortcut>
<keycombo action="simul">&Ctrl;&Shift;<keycap>Z</keycap></keycombo>
</shortcut>
<guimenu><inlinemediaobject><imageobject><imagedata fileref="i_edit_redo.png"
format="PNG"/></imageobject></inlinemediaobject>
Edit</guimenu> <guimenuitem>Redo</guimenuitem> </menuchoice></term>
<listitem><para><action>Redo the latest action</action>, or in other words,
return the calendar to the state it was immediately before the latest
undo.</para></listitem>
</varlistentry>
<varlistentry id="menu-edit-cut">
<term><menuchoice>
<shortcut>
<keycombo action="simul">&Ctrl;<keycap>X</keycap></keycombo>
</shortcut>
<guimenu><inlinemediaobject><imageobject><imagedata fileref="i_cut.png"
format="PNG"/></imageobject></inlinemediaobject>
Edit</guimenu> <guimenuitem>Cut</guimenuitem> </menuchoice></term>
<listitem><para><action>Cuts the currently selected event(s) to the clipboard,
removing them from your calendar.</action></para></listitem>
</varlistentry>
<varlistentry id="menu-edit-copy">
<term><menuchoice>
<shortcut>
<keycombo action="simul">&Ctrl;<keycap>C</keycap></keycombo>
</shortcut>
<guimenu><inlinemediaobject><imageobject><imagedata fileref="i_copy.png"
format="PNG"/></imageobject></inlinemediaobject>
Edit</guimenu> <guimenuitem>Copy</guimenuitem></menuchoice></term>
<listitem><para><action>Copies the currently selected item(s) to the
clipboard, but leaving them untouched.</action></para></listitem>
</varlistentry>
<varlistentry id="menu-edit-paste">
<term><menuchoice>
<shortcut>
<keycombo action="simul">&Ctrl;<keycap>V</keycap></keycombo>
</shortcut>
<guimenu><inlinemediaobject><imageobject><imagedata fileref="i_paste.png"
format="PNG"/></imageobject></inlinemediaobject>
Edit</guimenu> <guimenuitem>Paste</guimenuitem></menuchoice></term>
<listitem><para><guimenuitem>Paste</guimenuitem> <action>inserts the
contents of the clipboard into your calendar</action>. The clipboard must
contain a valid vCalendar or iCalendar, provided either by a previous Cut/Copy
operation or from a selection made outside of &korganizer;. You will be warned
if the contents of the clipboard cannot be understood.</para>
<tip><para>However, you can safely use <keycombo action="simul">&Ctrl;
<keycap>C</keycap></keycombo> and <keycombo action="simul">&Ctrl;
<keycap>V</keycap></keycombo> hotkeys to copy text data from any outside
application to a &korganizer; Edit Event window and vice
versa. </para></tip></listitem>
</varlistentry>
<varlistentry id="menu-edit-delete">
<term><menuchoice>
<guimenu><inlinemediaobject><imageobject><imagedata fileref="i_edit_delete.png"
format="PNG"/></imageobject></inlinemediaobject>
Edit</guimenu> <guimenuitem>Delete</guimenuitem> </menuchoice></term>
<listitem><para><action>Delete the currently selected item(s),
removing them from your calendar.</action></para></listitem>
</varlistentry>
<varlistentry id="menu-edit-find">
<term><menuchoice>
<shortcut>
<keycombo action="simul">&Ctrl;<keycap>f</keycap></keycombo>
</shortcut>
<guimenu><inlinemediaobject><imageobject><imagedata fileref="i_edit_find.png"
format="PNG"/></imageobject></inlinemediaobject>
Edit</guimenu> <guimenuitem>Find</guimenuitem>
</menuchoice></term>
<listitem><para>Choose <guimenuitem>Find</guimenuitem> from the
<guimenu>Edit</guimenu> or click the <guiicon>Find</guiicon> icon to
<action>find events, to-dos and journal entries according to their title,
description, and/or categories</action>.</para>
<para>For more information about this action, please refer to
<xref linkend="search-view" />.</para>
</listitem>
</varlistentry>
</variablelist>
</sect2>
<sect2 id="reference-menus-view">
<title><guimenu>View</guimenu></title>
<para>There are several different <quote>views</quote> available for
displaying your events, to-dos and journal entries. &korganizer; is smart
enough to remember in between sessions what the last active view was, and the
next time it is started, it will display that view.</para>
<para>In general, each view will provide a way of displaying your journal
entries, to-dos and and events, constrained to a particular time period or
style of display. Click any item to select it for further action.
<mousebutton>Right</mousebutton> click an item to bring up a menu
with options such as <guimenuitem>edit</guimenuitem>,
<guimenuitem>delete</guimenuitem>, and so on. You can also use the
<guimenu>Action</guimenu> menu to perform similar operations.</para>
<variablelist>
<varlistentry id="menu-view-whatsnext">
<term><menuchoice>
<guimenu><inlinemediaobject><imageobject><imagedata fileref="i_view_whatsnext.png"
format="PNG"/></imageobject></inlinemediaobject>
View</guimenu><guimenuitem>What's Next</guimenuitem></menuchoice></term>
<listitem><para><action>Switch the display to the what's next view.</action></para>
<para>This view displays your next events and to-dos. Events and to-dos are
displayed one per line.</para>
<para>For more information about this action, please refer to
<xref linkend="whatsnext-view" />.</para>
</listitem>
</varlistentry>
<varlistentry id="menu-view-day">
<term><menuchoice>
<guimenu><inlinemediaobject><imageobject><imagedata fileref="i_view_day.png"
format="PNG"/></imageobject></inlinemediaobject>
View</guimenu><guimenuitem>Day</guimenuitem></menuchoice></term>
<listitem><para><action>Switch the display to the day view.</action></para>
<para>For more information about this action, please refer to
<xref linkend="agenda-view" />.</para>
</listitem>
</varlistentry>
<varlistentry id="menu-view-xdays">
<term><menuchoice>
<guimenu><inlinemediaobject><imageobject><imagedata fileref="i_view_xdays.png"
format="PNG"/></imageobject></inlinemediaobject>
View</guimenu><guimenuitem>Next x Days</guimenuitem></menuchoice></term>
<listitem><para><action>Switch the display to the next x day view, where x is
defined in &korganizer; main configurations.</action></para>
<para>For more information about this action, please refer to
<xref linkend="agenda-view" />.</para>
</listitem>
</varlistentry>
<varlistentry id="menu-view-workweek">
<term><menuchoice>
<guimenu><inlinemediaobject><imageobject><imagedata
fileref="i_view_work_week.png"
format="PNG"/></imageobject></inlinemediaobject> View</guimenu><guimenuitem>Work
Week</guimenuitem></menuchoice></term>
<listitem><para><action>Switch the display to the work week
view.</action></para>
<para>This is the same as the week view, except only the working days of the
week are shown.</para>
<para>For more information about this action, please refer to
<xref linkend="agenda-view" />.</para>
</listitem>
</varlistentry>
<varlistentry id="menu-view-week">
<term><menuchoice>
<guimenu><inlinemediaobject><imageobject><imagedata fileref="i_view_week.png"
format="PNG"/></imageobject></inlinemediaobject>
View</guimenu> <guimenuitem>Week</guimenuitem></menuchoice></term>
<listitem><para><action>Switch the display to the week view.</action></para>
<para>The week view provides a view similar to the day view. Events for seven
days are shown next to each other. All of the functions available for the day
view are available in the week view, too.</para>
<para>For more information about this action, please refer to
<xref linkend="agenda-view" />.</para></listitem>
</varlistentry>
<varlistentry id="menu-view-month">
<term><menuchoice>
<guimenu><inlinemediaobject><imageobject><imagedata fileref="i_view_month.png"
format="PNG"/></imageobject></inlinemediaobject> View</guimenu>
<guimenuitem>Month</guimenuitem>
</menuchoice></term>
<listitem><para><action>Switch the display to the Month view.</action></para>
<para>For more information about this action, please refer to
<xref linkend="agenda-view" />.</para>
</listitem>
</varlistentry>
<varlistentry id="menu-view-list">
<term><menuchoice>
<guimenu><inlinemediaobject><imageobject><imagedata fileref="i_view_list.png"
format="PNG"/></imageobject></inlinemediaobject>
View</guimenu><guimenuitem>List</guimenuitem></menuchoice></term>
<listitem><para><action>Switch the display to the list view.</action></para>
<para>For more information about this action, please refer to
<xref linkend="list-view" />.</para>
</listitem>
</varlistentry>
<varlistentry id="menu-view-todo">
<term><menuchoice>
<guimenu><inlinemediaobject><imageobject><imagedata
fileref="i_view_todo_list.png"
format="PNG"/></imageobject></inlinemediaobject> View</guimenu>
<guimenuitem>To-do List</guimenuitem></menuchoice></term>
<listitem><para><action>Switch the display to the to-do list view.</action></para>
<para>For more information about this action, please refer to
<xref linkend="todo-view" />.</para>
</listitem>
</varlistentry>
<varlistentry id="menu-view-journal">
<term><menuchoice>
<guimenu><inlinemediaobject><imageobject><imagedata
fileref="i_view_journal.png"
format="PNG"/></imageobject></inlinemediaobject>View</guimenu>
<guimenuitem>Journal</guimenuitem>
</menuchoice></term>
<listitem><para><action>Switch the display to the journal view.</action></para>
<para>For more information about this action, please refer to
<xref linkend="journal-view" />.</para></listitem>
</varlistentry>
<varlistentry id="menu-view-update">
<term><menuchoice>
<guimenu>View</guimenu>
<guimenuitem>Refresh</guimenuitem>
</menuchoice></term>
<listitem><para>
<action>Updates or refreshes the currently displayed view.</action>
</para></listitem>
</varlistentry>
<varlistentry id="menu-view-zoom">
<term><menuchoice>
<guimenu>View</guimenu><guisubmenu>Zoom</guisubmenu></menuchoice></term>
<listitem><para><action>Use this submenu to adjust the current view to show
more or less data.</action></para>
<para>In the agenda view (day(s) or week view), you can use the zoom actions to
show more or less days (<guimenuitem>Zoom In Horizontally</guimenuitem> and
<guimenuitem>Zoom Out Horizontally</guimenuitem>), or more or less hours in the
day (<guimenuitem>Zoom In Vertically</guimenuitem> and
<guimenuitem>Zoom Out Vertically</guimenuitem>).</para></listitem>
</varlistentry>
<varlistentry id="menu-view-filter">
<term><menuchoice>
<guimenu>View</guimenu>
<guisubmenu>Filter</guisubmenu>
</menuchoice></term>
<listitem><para>This submenu offers access to the filters already created using
the <link linkend="menu-settings-edit-filters"><guilabel>Edit
Filters</guilabel></link> dialog. <action>Select on this submenu the filter
that will be used in &korganizer; view.</action>. If you don't want to use a
filter, choose <guilabel>No filter</guilabel>.</para></listitem>
</varlistentry>
</variablelist>
</sect2>
<sect2 id="reference-menus-go">
<title><guimenu>Go</guimenu></title>
<para>For more information about browsing &korganizer; views, please refer to
<xref linkend="description-view" />.</para>
<variablelist>
<varlistentry id="menu-go-previous-day">
<term><menuchoice>
<guimenu><inlinemediaobject><imageobject><imagedata fileref="i_go_backward.png"
format="PNG"/></imageobject></inlinemediaobject>
Go</guimenu><guimenuitem>Go Backward</guimenuitem></menuchoice></term>
<listitem><para><action>Go to the previous day, week or month, depending on
the view.</action></para></listitem>
</varlistentry>
<varlistentry id="menu-go-next-day">
<term><menuchoice>
<guimenu><inlinemediaobject><imageobject><imagedata fileref="i_go_forward.png"
format="PNG"/></imageobject></inlinemediaobject>
Go</guimenu><guimenuitem>Go Forward</guimenuitem></menuchoice></term>
<listitem><para><action>Go to the next day, week, or month, depending on the
view.</action></para></listitem>
</varlistentry>
<varlistentry id="menu-go-goto-today">
<term><menuchoice>
<guimenu><inlinemediaobject><imageobject><imagedata fileref="i_go_to_today.png"
format="PNG"/></imageobject></inlinemediaobject>
Go</guimenu><guimenuitem>Go to Today</guimenuitem></menuchoice></term>
<listitem><para><action>Go to the period of time that includes the current day.</action></para></listitem>
</varlistentry>
</variablelist>
</sect2>
<sect2 id="reference-menus-actions">
<title><guimenu>Actions</guimenu></title>
<variablelist>
<varlistentry id="menu-actions-new-event">
<term><menuchoice>
<guimenu><inlinemediaobject><imageobject><imagedata fileref="i_actions_newevent.png"
format="PNG"/></imageobject></inlinemediaobject>Actions</guimenu>
<guimenuitem>New Event...</guimenuitem>
</menuchoice></term>
<listitem><para>Choose <guilabel>New Event...</guilabel> to <action>create a
new event</action>.</para>
<para>You can get a detailed description of the event window in <link
linkend="entering-data-events">the Entering Events</link> section.</para></listitem>
</varlistentry>
<varlistentry id="menu-actions-new-todo">
<term><menuchoice>
<guimenu><inlinemediaobject><imageobject><imagedata fileref="i_actions_newtodo.png"
format="PNG"/></imageobject></inlinemediaobject>Actions</guimenu>
<guimenuitem>New To-do...</guimenuitem>
</menuchoice></term>
<listitem><para>Choose <guilabel>New To-do...</guilabel> to <action>create a
new to-do</action>. Initially the to-do has no due date, but you can specify
one.</para>
<para>You can get a detailed description of the to-do window in <link
linkend="entering-data-to-do">the Entering To-dos</link> section.</para></listitem>
</varlistentry>
<varlistentry id="menu-actions-new-subtodo">
<term><menuchoice>
<guimenu>Actions</guimenu>
<guimenuitem>New Sub-to-do...</guimenuitem>
</menuchoice></term>
<listitem><para>Choose <guilabel>New Sub-to-do...</guilabel> to <action>start
writing a new sub-to-do. The currently selected to-do will be the the
sub-to-do parent.</action>. Initially the to-do has no due date, but you can
specify one.</para>
<para>You can get a detailed description of the to-do window in <link
linkend="entering-data-to-do">Entering To-dos</link> section.</para></listitem>
</varlistentry>
<varlistentry id="menu-actions-new-journal">
<term><menuchoice>
<guimenu>Actions</guimenu>
<guimenuitem>New Journal...</guimenuitem>
</menuchoice></term>
<listitem><para>Choose <guilabel>New Journal...</guilabel> to <action>start
writing a new journal entry.</action>.</para></listitem>
</varlistentry>
<varlistentry id="menu-actions-show-event">
<term><menuchoice>
<guimenu>Actions</guimenu>
<guimenuitem>Show</guimenuitem>
</menuchoice></term>
<listitem><para>Choose <guilabel>Show</guilabel> to <action>open a dialog
showing the details of the currently selected journal entry, event or
to-do.</action></para></listitem>
</varlistentry>
<varlistentry id="menu-actions-edit-event">
<term><menuchoice>
<guimenu>Actions</guimenu>
<guimenuitem>Edit...</guimenuitem>
</menuchoice></term>
<listitem><para>Choose <guilabel>Edit...</guilabel> to <action>edit the
currently selected journal entry, event or to-do.</action></para></listitem>
</varlistentry>
<varlistentry id="menu-actions-delete-event">
<term><menuchoice>
<guimenu>Actions</guimenu>
<guimenuitem>Delete</guimenuitem>
</menuchoice></term>
<listitem><para>Choose <guilabel>Delete</guilabel> to <action>remove the
currently selected journal entry, event or to-do.</action></para></listitem>
</varlistentry>
<varlistentry id="menu-actions-make-subtodo-independent">
<term><menuchoice>
<guimenu>Actions</guimenu>
<guimenuitem>Make Sub-to-do Independent</guimenuitem>
</menuchoice></term>
<listitem><para>Choose <guilabel>Make Sub-to-do Independent</guilabel> to
detach the currently selected sub-to-do item from its parent and make it an
independent to-do item.</para></listitem>
</varlistentry>
</variablelist>
</sect2>
<sect2 id="reference-menus-schedule">
<title><guimenu>Schedule</guimenu></title>
<variablelist>
<varlistentry id="menu-schedule-publish">
<term><menuchoice>
<guimenu>Schedule</guimenu>
<guimenuitem>Publish Item Information...</guimenuitem>
</menuchoice></term>
<listitem><para>Email the selected event, to-do or journal entry in the
iCalendar format.</para>
<para>For more information about this action, please refer to
<xref linkend="publish" />.</para></listitem>
</varlistentry>
<varlistentry id="menu-schedule-request">
<term><menuchoice>
<guimenu>Schedule</guimenu>
<guimenuitem>Send Invitation to Attendees</guimenuitem>
</menuchoice></term>
<listitem><para>Send the selected to-do or event to the attendees, and,
if necessary, request a response from them.</para>
<para>For more information about this action, please refer to
<xref linkend="request" />.</para></listitem>
</varlistentry>
<varlistentry id="menu-schedule-reply">
<term><menuchoice>
<guimenu>Schedule</guimenu>
<guimenuitem>Send Status Update</guimenuitem>
</menuchoice></term>
<listitem><para>If you changed your status as an attendee, choose this
menu item to send your updated status (accepted, tentative, &etc;) to the item's
organizer.</para>
<para>For more information about this action, please refer to
<xref linkend="reply" />.</para></listitem>
</varlistentry>
<varlistentry id="menu-schedule-cancel">
<term><menuchoice>
<guimenu>Schedule</guimenu>
<guimenuitem>Send Cancellation to Attendees</guimenuitem>
</menuchoice></term>
<listitem><para>If you plan to cancel an event or to-do, select it, and
choose this menu item to notify the attendees about the cancellation.</para>
<para>For more information about this action, please refer to
<xref linkend="cancel" />.</para></listitem>
</varlistentry>
<varlistentry id="menu-schedule-refresh">
<term><menuchoice>
<guimenu>Schedule</guimenu>
<guimenuitem>Request Update</guimenuitem>
</menuchoice></term>
<listitem><para>Request the latest version of the selected event or to-do from
the organizer.</para>
<para>For more information about this action, please refer to
<xref linkend="refresh" />.</para></listitem>
</varlistentry>
<varlistentry id="menu-schedule-counter">
<term><menuchoice>
<guimenu>Schedule</guimenu>
<guimenuitem>Request Change</guimenuitem>
</menuchoice></term>
<listitem><para>Send an alternative proposal to the organizer of the selected
event or to-do.
</para>
<para>For more information about this action, please refer to
<xref linkend="counter" />.</para></listitem>
</varlistentry>
<varlistentry id="menu-schedule-mail-freebusy">
<term><menuchoice>
<guimenu>Schedule</guimenu>
<guimenuitem>Mail Free Busy Information...</guimenuitem>
</menuchoice></term>
<listitem><para>Email your Free Busy information to one or more
email addresses.</para>
<para>For more information about this action, please refer to
<xref linkend="free-busy" />.</para></listitem>
</varlistentry>
<varlistentry id="menu-schedule-upload-freebusy">
<term><menuchoice>
<guimenu>Schedule</guimenu>
<guimenuitem>Upload Free Busy Information</guimenuitem>
</menuchoice></term>
<listitem><para>Upload your Free Busy information to the groupware server.
Other users will then be able to retrieve the information.</para>
<para>For more information about this action, please refer to
<xref linkend="free-busy" />.</para></listitem>
</varlistentry>
</variablelist>
</sect2>
<sect2 id="reference-menus-settings">
<title><guimenu>Settings</guimenu></title>
<variablelist>
<varlistentry id="menu-settings-show-toolbar">
<term><menuchoice>
<guimenu>Settings</guimenu>
<guisubmenu>Toolbars</guisubmenu>
</menuchoice></term>
<listitem><para><action>Click the menu items of this submenu to show or hide
&korganizer; toolbars.</action></para></listitem>
</varlistentry>
<varlistentry id="menu-settings-show-statusbar">
<term><menuchoice>
<guimenu>Settings</guimenu>
<guimenuitem>Show Status bar</guimenuitem>
</menuchoice> or <menuchoice>
<guimenu>Settings</guimenu>
<guimenuitem>Hide Status bar</guimenuitem>
</menuchoice></term>
<listitem><para><action>Choose this menu item to toggle the display of the
status bar on and off</action>.</para></listitem>
</varlistentry>
<varlistentry id="menu-settings-sidebar">
<term><menuchoice>
<guimenu>Settings</guimenu>
<guisubmenu>Sidebar</guisubmenu>
</menuchoice></term>
<listitem><para><action>Click the menu items of this submenu to show or hide
&korganizer; sidebar components</action>. Note that the sidebar is visible only
when <link linkend="config-main-views">the current view does not use the full
window.</link></para></listitem>
</varlistentry>
<varlistentry id="menu-settings-show-resource-buttons">
<term><menuchoice>
<guimenu>Settings</guimenu>
<guisubmenu>Sidebar</guisubmenu>
<guimenuitem>Show Resource Buttons</guimenuitem>
</menuchoice></term>
<listitem><para><action>Click this menu item toggle the display of the
<link linkend="managing-resources">resource view sidebar</link> buttons on and
off</action>.</para></listitem>
</varlistentry>
<varlistentry id="menu-settings-configure-date-time">
<term><menuchoice>
<guimenu>Settings</guimenu>
<guimenuitem>Configure Date &amp; Time...</guimenuitem>
</menuchoice></term>
<listitem><para><action>Click this menu item to set the desktop date and time
formats</action>. Note that this setting is shared between other desktop
applications.</para></listitem>
</varlistentry>
<varlistentry id="menu-settings-edit-filters">
<term><menuchoice>
<guimenu>Settings</guimenu>
<guisubmenu>Manage View Filters...</guisubmenu>
</menuchoice></term>
<listitem><para><action>Choose this menu item to open the <guilabel>Edit
Filters</guilabel> dialog</action>. Using this dialog, you can create, delete
and edit filters that will affect which items will be displayed by
&korganizer;.</para></listitem>
</varlistentry>
<varlistentry id="menu-settings-edit-categories">
<term><menuchoice>
<guimenu>Settings</guimenu>
<guimenuitem>Manage Categories...</guimenuitem>
</menuchoice></term>
<listitem><para><action>Choose this menu item to open the <guilabel>Edit
Categories</guilabel> dialog</action>. Using this dialog, you can create, delete
and edit calendar item categories. Categories are used to organize your events and
to-dos in related groups.</para></listitem>
</varlistentry>
<varlistentry id="menu-settings-configure-shortcuts">
<term><menuchoice>
<guimenu><inlinemediaobject><imageobject><imagedata
fileref="i_settings_prefs.png"
format="PNG"/></imageobject></inlinemediaobject>
Settings</guimenu>
<guimenuitem>Configure Shortcuts...</guimenuitem>
</menuchoice></term>
<listitem><para><action>Choose this menu item to open the <guilabel>Configure
Shortcuts</guilabel> dialog</action>. This dialog allows you to assign shortcuts
to &korganizer; actions, and configure the shortcuts already assigned.</para></listitem>
</varlistentry>
<varlistentry id="menu-settings-configure-toolbars">
<term><menuchoice>
<guimenu><inlinemediaobject><imageobject><imagedata
fileref="i_settings_prefs.png"
format="PNG"/></imageobject></inlinemediaobject>
Settings</guimenu>
<guimenuitem>Configure Toolbars...</guimenuitem>
</menuchoice></term>
<listitem><para><action>Choose this menu item to open the <link
linkend="config-toolbars"><guilabel>Configure
Toolbars</guilabel> dialog</link></action>. This dialog allows you to add, remove and
change the order of the actions in &korganizer; toolbars.</para></listitem>
</varlistentry>
<varlistentry id="menu-settings-configure-korganizer">
<term><menuchoice>
<guimenu><inlinemediaobject><imageobject><imagedata
fileref="i_settings_prefs.png"
format="PNG"/></imageobject></inlinemediaobject>
Settings</guimenu><guimenuitem>Configure &korganizer;...</guimenuitem></menuchoice></term>
<listitem><para>Choose the <menuchoice><guimenu>Settings</guimenu>
<guimenuitem>Configure &korganizer;...</guimenuitem> </menuchoice> menu item
to display &korganizer; <link linkend="config-main">Configure
dialog</link>.</para>
<para>For more information about this action, please refer to
<xref linkend="config-main" />.</para></listitem>
</varlistentry>
</variablelist>
</sect2>
<sect2 id="reference-menus-help">
<title><guimenu>Help</guimenu></title>
&help.menu.documentation;
</sect2>
</sect1>
<sect1 id="reference-hotkey">
<title>HotKeys</title>
<para>This is a reference to all hotkeys and their corresponding description in
the handbook.</para>
<sect2 id="reference-hotkey-sortalpha">
<title>Hotkeys Sorted Alphabetically</title>
<informaltable>
<tgroup cols="2">
<colspec colname="hotkey"/>
<colspec colname="desc"/>
<thead>
<row>
<entry>Hotkey</entry>
<entry>Description</entry>
</row>
</thead>
<tbody>
<row>
<entry><keycombo action="simul">&Ctrl; <keycap>C</keycap> </keycombo></entry>
<entry><link linkend="menu-edit-copy"><menuchoice><guimenu>Edit</guimenu>
<guimenuitem>Copy</guimenuitem></menuchoice></link> equivalent; copy the
selection to clipboard.</entry>
</row>
<row>
<entry><keycombo action="simul">&Ctrl; <keycap>F</keycap></keycombo></entry>
<entry><link linkend="menu-edit-find"><menuchoice><guimenu>Edit</guimenu>
<guimenuitem>Find</guimenuitem></menuchoice></link> equivalent; Find data in
current calendar.</entry>
</row>
<row>
<entry><keycap>F1</keycap></entry>
<entry><menuchoice><guimenu>Help</guimenu>
<guimenuitem>Contents</guimenuitem></menuchoice> equivalent; help for
&korganizer;.</entry>
</row>
<row>
<entry><keycombo action="simul">&Ctrl; <keycap>N</keycap></keycombo></entry>
<entry><link linkend="menu-file-new"><menuchoice><guimenu>File</guimenu>
<guimenuitem>New</guimenuitem></menuchoice></link> equivalent; create and open
new calendar.</entry>
</row>
<row>
<entry><keycombo action="simul">&Ctrl; <keycap>O</keycap></keycombo></entry>
<entry><link linkend="menu-file-open"><menuchoice><guimenu>File</guimenu>
<guimenuitem>Open</guimenuitem></menuchoice></link> equivalent; open a
calendar file in the current window.</entry>
</row>
<row>
<entry><keycombo action="simul">&Ctrl; <keycap>P</keycap></keycombo></entry>
<entry><link linkend="menu-file-print"><menuchoice><guimenu>File</guimenu>
<guimenuitem>Print</guimenuitem></menuchoice></link> equivalent; print current
calendar.</entry>
</row>
<row>
<entry><keycombo action="simul">&Ctrl; <keycap>Q</keycap></keycombo></entry>
<entry><link linkend="menu-file-quit"><menuchoice><guimenu>File</guimenu>
<guimenuitem>Quit</guimenuitem></menuchoice></link> equivalent; quit current
calendar. </entry>
</row>
<row>
<entry><keycombo action="simul">&Ctrl; <keycap>S</keycap></keycombo></entry>
<entry><link linkend="menu-file-save"><menuchoice><guimenu>File</guimenu>
<guimenuitem>Save</guimenuitem></menuchoice></link> equivalent; save current
calendar.</entry>
</row>
<row>
<entry><keycombo action="simul">&Ctrl; <keycap>V</keycap></keycombo></entry>
<entry><link linkend="menu-edit-paste"><menuchoice><guimenu>Edit</guimenu>
<guimenuitem>Paste</guimenuitem></menuchoice></link> equivalent; paste data
from clipboard.</entry>
</row>
<!--<row>
<entry><keycombo action="simul">&Ctrl; <keycap>W</keycap></keycombo></entry>
<entry><link linkend="menu-file-close"><menuchoice><guimenu>File</guimenu>
<guimenuitem>Close</guimenuitem></menuchoice></link> equivalent; close current
calendar.</entry>
</row>-->
<row>
<entry><keycombo action="simul">&Ctrl; <keycap>X</keycap></keycombo></entry>
<entry><link linkend="menu-edit-cut"><menuchoice><guimenu>Edit</guimenu>
<guimenuitem>Cut</guimenuitem></menuchoice></link> equivalent; cut the
selection to the clipboard.</entry>
</row>
</tbody>
</tgroup>
</informaltable>
</sect2>
<sect2 id="reference-hotkey-sortbyfunc">
<title>Hotkeys Sorted by Function</title>
<informaltable>
<tgroup cols="2">
<colspec colname="desc"/>
<colspec colname="hotkey"/>
<thead>
<row>
<entry>Description</entry>
<entry>Hotkey</entry>
</row>
</thead>
<tbody>
<!--<row>
<entry><emphasis>Close:</emphasis> <link linkend="menu-file-close"> <menuchoice>
<guimenu>File</guimenu> <guimenuitem>Close</guimenuitem></menuchoice></link>
equivalent; close current calendar.</entry>
<entry><keycombo action="simul">&Ctrl; <keycap>W</keycap></keycombo></entry>
</row>-->
<row>
<entry><emphasis>Copy:</emphasis> <link linkend="menu-edit-copy"> <menuchoice>
<guimenu>Edit</guimenu> <guimenuitem>Copy</guimenuitem></menuchoice> </link>
equivalent; copy the selection to clipboard.</entry>
<entry><keycombo action="simul">&Ctrl; <keycap>C</keycap></keycombo></entry>
</row>
<row>
<entry><emphasis>Cut:</emphasis> <link linkend="menu-edit-cut"> <menuchoice>
<guimenu>Edit</guimenu> <guimenuitem>Cut</guimenuitem></menuchoice> </link>
equivalent; cut the selection to the clipboard.</entry>
<entry><keycombo action="simul">&Ctrl;<keycap>X</keycap></keycombo></entry>
</row>
<row>
<entry><emphasis>Find:</emphasis> <link linkend="menu-edit-find"> <menuchoice>
<guimenu>Edit</guimenu> <guimenuitem>Find</guimenuitem></menuchoice></link>
equivalent; Find data in current calendar.</entry>
<entry><keycombo action="simul">&Ctrl;<keycap>F</keycap></keycombo></entry>
</row>
<row>
<entry><emphasis>Help:</emphasis> <menuchoice>
<guimenu>Help</guimenu>
<guimenuitem>Contents</guimenuitem></menuchoice> equivalent; help for
&korganizer;.</entry>
<entry><keycap>F1</keycap></entry>
</row>
<row>
<entry><emphasis>New:</emphasis> <link linkend="menu-file-new"> <menuchoice>
<guimenu>File</guimenu> <guimenuitem>New</guimenuitem></menuchoice></link>
equivalent; create and open new calendar.</entry>
<entry><keycombo action="simul">&Ctrl;<keycap>N</keycap></keycombo></entry>
</row>
<row>
<entry><emphasis>Open:</emphasis> <link linkend="menu-file-open"> <menuchoice>
<guimenu>File</guimenu> <guimenuitem>Open</guimenuitem></menuchoice></link>
equivalent; open a calendar file in the current window.</entry>
<entry><keycombo action="simul">&Ctrl;<keycap>O</keycap></keycombo></entry>
</row>
<row>
<entry><emphasis>Paste:</emphasis> <link linkend="menu-edit-paste"> <menuchoice>
<guimenu>Edit</guimenu> <guimenuitem>Paste</guimenuitem></menuchoice></link>
equivalent; paste data from clipboard.</entry>
<entry><keycombo action="simul">&Ctrl;<keycap>V</keycap></keycombo></entry>
</row>
<row>
<entry><emphasis>Print:</emphasis> <link linkend="menu-file-print"> <menuchoice>
<guimenu>File</guimenu> <guimenuitem>Print</guimenuitem> </menuchoice> </link>
equivalent; print current calendar.</entry>
<entry><keycombo action="simul">&Ctrl;<keycap>P</keycap></keycombo></entry>
</row>
<row>
<entry><emphasis>Quit:</emphasis> <link linkend="menu-file-quit"> <menuchoice>
<guimenu>File</guimenu> <guimenuitem>Quit</guimenuitem></menuchoice></link>
equivalent; quit current calendar. </entry>
<entry><keycombo action="simul">&Ctrl;<keycap>Q</keycap></keycombo></entry>
</row>
<row>
<entry><emphasis>Save:</emphasis> <link linkend="menu-file-save"> <menuchoice>
<guimenu>File</guimenu> <guimenuitem>Save</guimenuitem></menuchoice></link>
equivalent; save current calendar.</entry>
<entry><keycombo action="simul">&Ctrl;<keycap>S</keycap></keycombo></entry>
</row>
</tbody>
</tgroup>
</informaltable>
</sect2>
</sect1>
<sect1 id="reference-action-buttons">
<title>Action Buttons</title>
<para>Many windows contain buttons <guibutton>Default</guibutton>,
<guibutton>Delete</guibutton>, <guibutton>OK</guibutton>,
<guibutton>Apply</guibutton>, and <guibutton>Cancel</guibutton>. With these
buttons you will decide whether the data that you entered into the window will
be saved or forgotten.</para>
<variablelist>
<varlistentry>
<term><guibutton>Default</guibutton></term>
<listitem><para>If you click the <guibutton>Default</guibutton> button, changes
you have made will be forgotten, and all choices will be returned to their
default values.</para></listitem>
</varlistentry>
<varlistentry>
<term><guibutton>Delete</guibutton></term>
<listitem><para>Click <guibutton>Delete</guibutton> to completely remove the
event or event that you are editing from the calendar.</para></listitem>
</varlistentry>
<varlistentry>
<term><guibutton>OK</guibutton></term>
<listitem><para>When you click the <guibutton>OK</guibutton> button, your
changes will be remembered and &korganizer; will close the
window.</para></listitem>
</varlistentry>
<varlistentry>
<term><guibutton>Apply</guibutton></term>
<listitem><para>When you click the <guibutton>Apply</guibutton> button, your
changes will be remembered, and the window will remain on screen for further
editing.</para></listitem>
</varlistentry>
<varlistentry>
<term><guibutton>Cancel</guibutton></term>
<listitem><para>If you click the <guibutton>Cancel</guibutton> button, your
editing will be forgotten, and &korganizer; will close the
window.</para></listitem>
</varlistentry>
</variablelist>
</sect1>
</chapter>
<chapter id="other-features">
<title>Other Features</title>
<para>In this chapter, you'll learn other useful features of
&korganizer;: what tricks you can do with a click
of your mouse and what interaction between &korganizer; and &konqueror; is
possible.</para>
<para>You'll also learn about synchronizing with your &PalmPilot; or
compatible handheld
computer.</para>
<sect1 id="other-features-commandline-options">
<title>Command Line</title>
<para>A nice program to access a &kde; calendar from the command line is konsolekalendar, which
is included in the kdepim package together with &korganizer;.</para>
</sect1>
<sect1 id="other-features-drag-and-drop">
<title>Drag and Drop Operations</title>
<para>&korganizer; can be easily controlled with your mouse. The supported
drag-and-drop
operations are detailed below.</para>
<itemizedlist>
<listitem><para>Any event can be re-sized with your mouse. Simply move the mouse
pointer near the top or bottom edge of the event, and drag the edge up or
down. This way you can visually modify the starting and ending time of your
appointment. This works in the Day, Week and Work Week views.</para></listitem>
<listitem><para>Any event can be rescheduled with your mouse. Move the mouse
pointer over the event, and drag it to a new time location. This works in the
Day, Week and Work Week views.</para></listitem>
<listitem><para>Events can be copied to other, presently non-visible dates. Move
the mouse pointer over the event, and drag it to the Date Navigator on the left
side of the current calendar, or to the Date Navigator of a different
calendar.</para>
<tip><para>However, you cannot drag from agenda view in one calendar to
agenda view in other calendar.</para></tip></listitem>
<listitem><para>Toolbars can be dragged on the screen. Move the mouse pointer
over the tollbar's handle, and drag it to a new location on your
screen.</para></listitem>
</itemizedlist>
</sect1>
<sect1 id="other-features-konqueror-interaction">
<title>&konqueror; Interaction</title>
<para>&konqueror; recognizes the vCalendar format used by
&korganizer;. If you use &konqueror; to navigate to your calendar, it
will be displayed <emphasis>inside</emphasis> &konqueror; as a live
object. You will be able to perform most operations with your calendar
inside &konqueror;; you will not need to start &korganizer;. In
technical jargon, this is described as <quote>embedding vCalendar as
KPart inside &konqueror;</quote>.</para>
</sect1>
<sect1 id="other-features-palm-sync">
<title>Palm Synchronization</title>
<para>Palm Synchronization can be done via &kpilot;. Choose
<menuchoice><guimenu>Settings</guimenu> <guimenuitem>Configure &kpilot;</guimenuitem>
</menuchoice> and check the <guilabel>Calendar (&korganizer;)</guilabel> and
<guilabel>To-do's (&korganizer;)</guilabel> boxes. After synchronization the
Calendar and To-do's should be visible in &korganizer;.</para>
<para>See the <link linkend="faq">&FAQ;</link> for one of the most common &PalmPilot;
syncing problems.</para>
</sect1>
</chapter>
<chapter id="faq">
<title>Questions and Answers</title>
<qandaset id="faq-questions">
<qandaentry>
<question>
<para>Can I import my old <application>Ical</application> data?</para>
</question>
<answer><para>Sure! Follow the instructions in <link
linkend="menu-file-import-ical">Import From &UNIX; Ical section</link>.</para>
</answer>
</qandaentry>
<qandaentry>
<question>
<para>Can I import data from &Microsoft;
<application>Outlook</application>?</para>
</question>
<answer><para>Yes you can, but you must first tell
<application>Outlook</application> to export its data to vCalendar format. Then
you must copy this data to your home folder, click
<menuchoice><guimenu>File</guimenu> <guimenuitem>Open</guimenuitem>
</menuchoice>, navigate to the file and double-click it.
For more information on importing data from &Microsoft;
<application>Outlook</application>, please check
<xref linkend="outlook-to-vcalendar-ws" />.</para>
</answer>
</qandaentry>
<qandaentry>
<question><para>I'm trying to sync &korganizer; with my &PalmPilot;,
but nothing happens. What else do I need to do?</para>
</question>
<answer><para>
<itemizedlist>
<listitem><para>Make sure no form of &korganizer; is running: neither
&korganizer; itself nor the alarm daemon in the system tray.
</para>
</listitem>
<listitem><para>Make sure the versions of the &kpilot; datebook conduit and
&korganizer; are compatible.</para>
</listitem>
</itemizedlist>
</para>
</answer>
</qandaentry>
<qandaentry>
<question>
<para>Can I use freebusy-time with &korganizer;?</para>
</question>
<answer><para>yes, follow the instructions in <link
linkend="config-main-free-busy">Free/Busy</link>.</para>
</answer>
</qandaentry>
</qandaset>
</chapter>
&outlook-to-vcalendar-workshop;
<chapter id="credits">
<title>Credits and License</title>
<para>&korganizer;</para>
<para>Program copyright 2000-2004, The &kde; Developers</para>
<para>&korganizer; homepage is at <ulink
url="http://korganizer.kde.org">http://korganizer.kde.org</ulink></para>
<para>If you discover bugs or see room for improvement in &korganizer; please
visit <ulink url="http://korganizer.kde.org/contact/bugswishes.html">
http://korganizer.kde.org/contact/bugswishes.html</ulink>.</para>
<para>Contributors:</para>
<itemizedlist>
<listitem><para>Reinhold Kainhofer <email>reinhold@kainhofer.com</email></para>
</listitem>
<listitem><para>&Cornelius.Schumacher; &Cornelius.Schumacher.mail;</para>
</listitem>
<listitem><para>&Preston.Brown; &Preston.Brown.mail;</para>
</listitem>
</itemizedlist>
<para>Documentation copyright 2000 &Milos.Prudek;</para>
<para>Documentation copyright 2001 Paul E. Ahlquist, Jr
<email>&Paul.E.Ahlquist.Jr.mail;</email></para>
<para>Documentation copyright 2004 J&uuml;rgen Nagel
<email>juergen.nagel@student.fh-reutlingen.de</email></para>
<para>Documentation copyright 2005 Carlos Leonhard Woelz
<email>carloswoelz@imap-mail.com</email></para>
<!-- TRANS:CREDIT_FOR_TRANSLATORS -->
&underFDL;
&underGPL;
</chapter>
<appendix id="installation">
<title>Installation</title>
<sect1 id="getting-korg">
<title>How to Obtain &korganizer;</title>
&install.intro.documentation;
<para>Click the <guisubmenu>Applications</guisubmenu> menu of the
<guimenu>main</guimenu> menu to see if &korganizer; is already installed on your
system. If &korganizer; is not there, either it is not installed, or perhaps
the
administrator of your system has moved it to some other place.</para>
<para>&korganizer; homepage is at <ulink
url="http://korganizer.kde.org">http://korganizer.kde.org</ulink>
</para>
</sect1>
<sect1 id="requirements">
<title>Requirements</title>
<para>&korganizer; requires &kde; 3.4. It requires roughly 2MB of space
in your &kde; system folder. Your calendars will require additional
space in your home folder. Very large calendars slow down
&korganizer; operation, therefore periodic cleanup is advisable.</para>
<para>&korganizer; needs about 5 Megabytes of memory to run, but this may vary
depending
on your platform and the size of your calendar(s).</para>
<para>All required libraries are part of standard &kde; libraries
(kdelibs). &kde; base package (kdebase) must also be installed to change
localization preferences like date and time formats. &korganizer; itself
is in the kdepim package. All packages can be found on <ulink
url="http://www.kde.org">&kde; home page.</ulink>.</para>
<para>The &korganizer; homepage is at <ulink
url="http://korganizer.kde.org">http://korganizer.kde.org</ulink>
</para>
</sect1>
</appendix>
<glossary id="glossary">
<title>Glossary</title>
<glossentry id="gloss-calendar-widget">
<glossterm>Calendar Widget</glossterm>
<glossdef>
<para>A tool for choosing the date inside certain entry windows, like event
editing window. It is displayed as a small button to the right of the date
field. When you click the button, you will see a month calendar. Use the arrows
to go to a desired date, or click the month name or year number to go
directly to the desired month or year.</para>
</glossdef>
</glossentry>
<glossentry id="gloss-date-navigator">
<glossterm>Date Navigator</glossterm>
<glossdef>
<para>The calendar that is in the upper-left corner of the &korganizer; window.
It is the main way provided to navigate among dates, and to select from them.
The single-arrow icons move forwards and backwards in time by increments of a
month, while the double-arrows allow moving by years at a time. Today's date
will be outlined with a small box. Dates which have events scheduled on them
will be bold. If you want to select a date, simply click it. Hold down the
Control key and click the dates if you wish to select multiple neighbor dates at
once. The dates will be displayed in the main panel.</para>
<para>Recurring events are not always displayed. You can forbid the display of
recurring appointments in the Date Navigator. Get more information in the <link
linkend="config-main-views">Views chapter</link>.</para>
</glossdef>
</glossentry>
<glossentry id="gloss-due-date">
<glossterm>Due Date</glossterm>
<glossdef>
<para>A due date is simply the date when your to-do must be finished. For
instance, if your to-do is that you must return your books to the library
by 16th November, that date is called <quote>the to-do due
date</quote></para>
</glossdef>
</glossentry>
<!--<glossentry id="gloss-group-scheduling">
<glossterm>Group scheduling features</glossterm>
<glossdef>
<para>These features are planned for the future versions of &korganizer;. Group
scheduling will facilitate member roles (attendee, owner, organizer), time
conflict resolution, event reminder distribution, response collection and
evaluation. In other words, you will be able to appoint attendees, invite them
automatically, and see who accepted or refused attending the appointment.</para>
<para>Currently, group scheduling features are not working. However, hooks exist
in the calendar data structures for these features. <guilabel>Private</guilabel>
check box, <guilabel>Require response</guilabel> check box and
<guilabel>E-mail</guilabel> field will then be fully employed. These controls
are described in more detail in <link linkend="entering-data">Entering
Data</link> chapter, in the <link
linkend="entering-data-events-attendees">Attendees section</link> of Windows
reference, and in the <link linkend="config-main-personal">Personal
Preferences</link> section.</para>
</glossdef>
</glossentry>
-->
<glossentry id="gloss-main-panel">
<glossterm>Main panel</glossterm>
<glossdef>
<para>Normally the largest part of the screen, to the right of the Date
Navigator. It displays the View of the day, workdays, week or month, the List
View or the to-do list view.</para>
<para>The right mouse button can be used in the List view and to-do list view
only. It displays a local menu. The left mouse button can be used in any
view.</para>
</glossdef>
</glossentry>
<glossentry id="gloss-freebusy">
<glossterm>Free/busy</glossterm>
<glossdef>
<para>The free/busy information is a set of busy time intervals. By presenting
the intervals when one already has previous commitments, others can avoid
arranging appointments for these periods. Note that only the times are published,
not the event titles, descriptions or attendees. In other words, the
free/busy information is the availability schedule.</para>
<para>When adding attendees to your event, you need to know if they are
busy or free in that particular time before sending the invitations.
If the attendees make their free/busy information available, &korganizer;
can retrieve this information and display it in the
<guilabel>Free/Busy</guilabel> tab of the <guilabel>Edit Event</guilabel>
dialog.</para>
</glossdef>
</glossentry>
<!--FIXME: remove this or transform in glossary items
<sect1 id="course-event-types">
<title>Calendar Item Types</title>
<para>There are three types of items:</para>
<itemizedlist>
<listitem><para>Events start and finish at distinct date. You can also specify
distinct start and finish times, but you don't have to. While business
meetings, personal anniversaries and cinema visits are examples of carefully
planned events with exact time scheduling, a holiday is an event that takes
several days and thus there is no need to specify exact start and finish
times.</para></listitem>
<listitem><para>To-do's must take place no later than a
certain date, but they can also take place sooner.</para></listitem>
</itemizedlist>
<para>Naturally, what began as a To-do may later require exact timing.
Say it is July 1 and you need to go to a hairdresser within a week.
On July 3 you talk to your hairdresser and agree on an exact time. Thus the
original To-do becomes similar to an appointment. </para>
<para>&korganizer; makes adding exact time to a To-do very easy. If you
check the <guilabel>Due</guilabel> check box and/or the <guilabel>Start</guilabel>
check box you can specify the appropriate dates, when you check the
<guilabel>Time associated</guilabel> check box and fill in the associated times, your
To-do becomes very similar to an event.</para>
</sect1>
-->
</glossary>
&documentation.index;
</book>
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