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<chapter id="email">
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<chapterinfo>
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<authorgroup>
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<author>
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&Daniel.Naber;
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</author>
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<author>
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&David.Rugge;
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</author>
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</authorgroup>
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</chapterinfo>
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<!-- Stolen and modified by Phil from the KMail manual -->
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<!-- TODO: Screenies! -->
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<title>Getting Started with Email</title>
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<indexterm><primary>Email</primary><secondary>getting
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started</secondary></indexterm>
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<indexterm><primary>&kmail;</primary></indexterm>
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<para>&tde; features a powerful and easy-to-use email client called
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&kmail;, which allows you to send, receive, and organize your email
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quickly and efficiently. Let us look at how to set it up. If you have
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any problems with this procedure, refer to the full &kmail; manual.</para>
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<sect1 id="email-information-needed">
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<title>Information you will need before you start</title>
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<para>Many email settings can vary greatly depending on the setup of
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your system, your ISP's configuration, or your local network
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setup. You will need to find out some information before you can start
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setting up your email:
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<variablelist>
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<varlistentry>
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<term>Your email address</term>
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<listitem><para>This should be provided by your ISP or system administrator.</para></listitem>
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</varlistentry>
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<varlistentry>
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<term>Your username and password for your email account</term>
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<listitem><para>The username is often the same as the part before the
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<quote>@</quote> symbol in your email address, but not always: check
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with your <acronym>ISP</acronym>.</para></listitem>
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</varlistentry>
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<varlistentry>
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<term>
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<indexterm><primary>Email</primary><secondary>SMTP
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server</secondary></indexterm>
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Your outgoing email (<acronym>SMTP</acronym>) server name and
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details</term>
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<listitem><para>Again, your ISP should have provided
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you with this information. If not, you can try the form <systemitem
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class="systemname">smtp.<replaceable>your-isp-name</replaceable>.com</systemitem>.</para></listitem>
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</varlistentry>
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<varlistentry>
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<term>
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<indexterm><primary>Email</primary><secondary>IMAP
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server</secondary></indexterm>
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<indexterm><primary>Email</primary><secondary>POP3
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server</secondary></indexterm>
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Your incoming email (<acronym>IMAP</acronym> or
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<acronym>POP</acronym>) server name and details</term>
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<listitem><para>If you do not have this information to hand, you can
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try <systemitem
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class="systemname">imap.<replaceable>your-isp-name</replaceable>.com</systemitem>
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for <acronym>IMAP</acronym> or <systemitem
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class="systemname">pop.<replaceable>your-isp-name</replaceable>.com</systemitem>
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if you use <acronym>POP3</acronym>.</para></listitem>
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</varlistentry>
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</variablelist>
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</para>
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<para>Once you have that information, you are ready to start setting
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up &kmail;. Open &kmail; from the <guimenu>K</guimenu> menu (you can
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find it in the <guisubmenu>Internet</guisubmenu> submenu, or use one
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of the methods described in <xref linkend="programs-launching"/>.) Once
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&kmail; has opened, select the menu entry
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<menuchoice><guimenu>Settings</guimenu><guimenuitem>Configure KMail...</guimenuitem>
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</menuchoice>. The next sections describe how to use the dialog that
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appears to set up &kmail;.</para>
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</sect1>
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<sect1 id="email-setting-your-identity">
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<title>Setting your Identity</title>
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<para>
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The settings in the <guilabel>Identities</guilabel> page are fairly
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straightforward. Select the <guilabel>default</guilabel> identity and
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click <guibutton>Modify...</guibutton>. Fill in the <guilabel>Your
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name</guilabel> field with your full name (⪚ <userinput>John
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Doe</userinput>) and, optionally, the
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<guilabel>Organization</guilabel> field with the appropriate
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information.
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</para>
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<para>
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Next, fill in the <guilabel>Email address</guilabel> field with
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your email address (⪚ <userinput>john@example.net</userinput>).
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</para>
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<para>That is all for this dialog unless you want to use the more
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advanced features (cryptography, a signature, &etc;). You can find
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more information about these features in the full &kmail;
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manual. Click on the <guibutton>OK</guibutton> button to close this
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dialog, and move on to the next configuration page...</para>
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</sect1>
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<sect1 id="email-setting-up-your-account">
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<title>Setting up your Account</title>
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<para>Click on the <guilabel>Network</guilabel> icon to move to the
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network configuration page. It contains the settings that
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tell &kmail; how to send and receive your email messages. You will see
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two tabs on the right-hand side: <guilabel>Sending</guilabel> and
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<guilabel>Receiving</guilabel>. You need to set up both, so let us look
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at them each in turn:</para>
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<sect2 id="sending-mail">
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<title>Sending Messages</title>
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<indexterm><primary>Email</primary><secondary>sending</secondary></indexterm>
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<para>The <guilabel>Sending</guilabel> tab provides a list of
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ways to send messages. The first item in the list is the default
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way to send messages. Using the <guibutton>Add...</guibutton>
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button you can choose between two different ways of sending messages:
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<guilabel>SMTP</guilabel> and
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<guilabel>Sendmail</guilabel>. &Sendmail; here
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means a local software installation — this has a
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reputation of being difficult to set up, so if you do not already have a
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working &Sendmail; configuration, choose
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<guilabel>SMTP</guilabel> and fill in the <guilabel>Name</guilabel>
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field with a descriptive name
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(⪚ <userinput>My Mail Account</userinput>)
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and the <guilabel>Host</guilabel>
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field with the name and domain of your mail server
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(⪚ <userinput>smtp.provider.com</userinput>). You will probably
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not need to change the <guilabel>Port</guilabel> setting (the default is
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<userinput>25</userinput>).</para>
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<para>A description of the other options can be found
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in the full &kmail; manual. Click on <guibutton>OK</guibutton> to
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close this dialog, and then click on the
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<guilabel>Receiving</guilabel> tab.</para>
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</sect2>
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<sect2 id="receiving-mail">
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<title>Receiving Messages</title>
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<para>To set up an account so you can receive mail, press the
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<guibutton>Add...</guibutton> button in the
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<guilabel>Receiving</guilabel> tab. You will then be prompted for the
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type of your email account; most users should select
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<guilabel>POP3</guilabel> or <guilabel>IMAP</guilabel>. If you wish to
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use a different system, consult the &kmail; manual.</para>
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<para>You will then be presented with
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the <guilabel>Add account</guilabel> window. First, fill in the
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<guilabel>Name</guilabel> field to name your account. You can choose any name
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you like. <guilabel>Login</guilabel>, <guilabel>Password</guilabel>, and
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<guilabel>Host</guilabel> should be filled in with the information you
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gathered earlier. You should not usually need to change the <guilabel>Port</guilabel> setting.</para>
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<para>You are now ready to send and receive mail. For
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<acronym>IMAP</acronym>, just open your folders in the
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folder tree in &kmail;'s main window. &kmail; then connects to your
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server and displays the messages it finds. For POP3 use
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<menuchoice><guimenu>File</guimenu><guimenuitem>Check
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Mail</guimenuitem></menuchoice>.</para>
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</sect2>
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</sect1>
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<sect1 id="email-testing-your-setup">
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<title>Testing your Setup</title>
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<indexterm><primary>Email</primary><secondary>testing</secondary></indexterm>
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<para>First, you should send yourself a message to test your
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configuration. To send a message, either hit <keycombo
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action="simul">&Ctrl;<keycap>N</keycap></keycombo>, select the
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<guiicon>New Message</guiicon> icon or select
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the <menuchoice><guimenu>Message</guimenu><guimenuitem>New
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Message...</guimenuitem></menuchoice> menu item. The
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composer window will appear. Fill in the
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<guilabel>To:</guilabel> field with your email address and type
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something in the <guilabel>Subject</guilabel> field. Send the message by
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selecting <menuchoice><guimenu>Message</guimenu> <guimenuitem>Send</guimenuitem>
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</menuchoice>.</para>
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<para>To check your email, select
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<menuchoice><guimenu>File</guimenu><guimenuitem>Check
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Mail</guimenuitem></menuchoice>. In the lower-right corner of the main
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window, a progress bar will indicate how many messages are being
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downloaded. If you receive the message you just sent, then
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congratulations! If, however, you receive any error messages while
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testing your setup, make sure that your network connection is working
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and recheck your settings at
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<menuchoice><guimenu>Settings</guimenu> <guimenuitem>Configure
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&kmail;...</guimenuitem></menuchoice>.</para>
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<!-- Add links to "further reading" here -->
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<itemizedlist>
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<title>Related Information</title>
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<listitem><para>The &kmail; Handbook has full descriptions of advanced
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email settings and so on. You can read it in the &khelpcenter; or by
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entering <userinput>help:/kmail</userinput> in &konqueror;'s
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<guilabel>Location</guilabel> bar.</para>
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</listitem>
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<listitem><para>The &kmail; website at <ulink
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url="http://kmail.kde.org">http://kmail.kde.org</ulink> contains
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latest news, tips and tricks, and plenty more.</para>
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</listitem>
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</itemizedlist>
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</sect1>
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</chapter>
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<!-- Keep this comment at the end of the file
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Local variables:
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mode: xml
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End:
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-->
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