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189 lines
5.7 KiB
189 lines
5.7 KiB
<?xml version="1.0" encoding="UTF-8"?>
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<chapter id="details.reconcile">
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<chapterinfo>
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<authorgroup>
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<author>
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<firstname>Michael</firstname>
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<othername>T.</othername>
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<surname>Edwardes</surname>
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<affiliation>
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<address><email>mte@users.sourceforge.net</email></address>
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</affiliation>
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</author>
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</authorgroup>
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<date>2009-07-28</date>
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<releaseinfo>1.0</releaseinfo>
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</chapterinfo>
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<title>Reconciliation</title>
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<sect1 id="details.reconcile.whatis">
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<title>What is reconciliation?</title>
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<para>
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Reconciliation is the process of matching the transactions you have entered
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into &kappname; with the transactions listed for that account by the
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institution. This is most commonly done with the list of transactions in a
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statement, be it a bank statement, credit card statement, loan statement, or
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any other statement. It can also be done against an on-line listing of the
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account, although this is less common. If any discrepancies are found, then
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either you or the person who created the statement have made a mistake.
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</para>
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<para>
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To reconcile an account, choose your account from the drop down box and click
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on the <guiicon><inlinemediaobject> <imageobject><imagedata
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fileref="reconcile.png"/></imageobject>
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</inlinemediaobject>Reconcile</guiicon> icon, select
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<menuchoice><guimenu>Account</guimenu>
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<guimenuitem>Reconcile...</guimenuitem></menuchoice> or use the key
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combination Ctl+Shift+R.
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</para>
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</sect1>
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<sect1 id="details.reconcile.wizard">
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<title>The reconciliation wizard</title>
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<para>
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This will open the reconciliation wizard. The first page of the wizard
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briefly describes the process you will follow. Click
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on <guibutton>Next</guibutton> to actually start the wizard.
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</para>
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<para>
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<screenshot>
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<screeninfo>Reconciliation wizard</screeninfo>
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<mediaobject>
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<imageobject>
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<imagedata fileref="reconcile1.png" format="PNG" />
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</imageobject>
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<textobject>
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<phrase>Reconciliation wizard</phrase>
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</textobject>
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</mediaobject>
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</screenshot>
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</para>
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<sect2 id="details.reconcile.wizard.statement">
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<title>Statement details</title>
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<para>
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The statement date, starting balance, and ending balance can be found in your
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statement. Make sure that the figures match and click on
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the <guibutton>Next</guibutton> button. If the figures do not match then
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enter the figures as listed on your statement and click on
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the <guibutton>Next</guibutton> button.
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</para>
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<para>
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<screenshot>
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<screeninfo>Reconciliation wizard</screeninfo>
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<mediaobject>
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<imageobject>
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<imagedata fileref="reconcile2.png" format="PNG" />
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</imageobject>
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<textobject>
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<phrase>Reconciliation wizard</phrase>
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</textobject>
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</mediaobject>
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</screenshot>
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</para>
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</sect2>
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<sect2 id="details.reconcile.wizard.interest">
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<title>Interest</title>
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<para>
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If the statement reconciliation is on a bank account or any account with
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interest and/or charges fees, then enter these values in the appropriate
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fields. A category can be assigned for each of these amounts.
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</para>
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<para>
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<screenshot>
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<screeninfo>Reconciliation wizard</screeninfo>
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<mediaobject>
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<imageobject>
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<imagedata fileref="reconcile3.png" format="PNG" />
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</imageobject>
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<textobject>
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<phrase>Reconciliation wizard</phrase>
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</textobject>
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</mediaobject>
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</screenshot>
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<note>
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<para>
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The interest field is for interest you gained. If you have to pay interest,
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e.g., for a credit card account, this has to be entered as a charge.
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</para>
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</note>
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</para>
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<para>
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Click on <guibutton>Finish</guibutton> to start matching your statement to
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what you have entered. Note that this completes the Reconciliation Wizard,
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but not the process of reconciliation. As described below, you still need to
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clear transactions and then tell &kappname; that the account is reconciled.
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</para>
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</sect2>
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<sect2 id="details.reconcile.wizard.clearing">
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<title>Clearing transactions</title>
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<para>
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To mark a transaction as cleared, click on the C column in the list view. A
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transaction is cleared when it matches the transaction on your statement.
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</para>
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<para>
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During the reconciliation, any transaction can be edited to make it match the
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statement, and new transactions can be created as usual.
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</para>
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<para>
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<screenshot>
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<screeninfo>Reconciliation wizard</screeninfo>
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<mediaobject>
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<imageobject>
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<imagedata fileref="reconcile4.png" format="PNG" />
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</imageobject>
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<textobject>
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<phrase>Reconciliation wizard</phrase>
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</textobject>
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</mediaobject>
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</screenshot>
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</para>
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</sect2>
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<sect2 id="details.reconcile.complete">
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<title>Completing Reconciliation</title>
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<sect3 id="details.reconcile.finish">
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<title>Finishing Reconciliation</title>
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<para>
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The command frame (just below the transaction list area) displays the
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statement amount and the cleared amount. When the difference is zero then the
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account is reconciled and you can click the <guibutton>Finish</guibutton>
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button. When you do this, &kappname; takes all the transactions which have
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been marked as cleared and marks them as reconciled, and the C column changes
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to 'R' to reflect the change. In addition, it saves the changes and
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records that the account has been reconciled.
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</para>
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</sect3>
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<sect3 id="details.reconcile.postpone">
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<title>Postponing Reconciliation</title>
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<para>
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To postpone the reconciliation to a later time, click on
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the <guibutton>Postpone</guibutton> button. Any edits you have made to any
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transactions, such as marking them cleared, can still be saved before you
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exit &kappname;, but you will have to run the reconciliation wizard again in
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order to reconcile the account. If you exit &kappname; before clicking either
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<guibutton>Finish</guibutton> or <guibutton>Postpone</guibutton>, it has the
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same effect as clicking <guibutton>Postpone</guibutton>.
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</para>
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</sect3>
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</sect2>
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</sect1>
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</chapter>
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