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457 lines
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457 lines
15 KiB
<?xml version="1.0" encoding="UTF-8"?>
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<chapter id="details.reports">
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<chapterinfo>
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<authorgroup>
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<author>
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<firstname>Ace</firstname>
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<surname>Jones</surname>
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<affiliation>
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<address><email>acejones@users.sourceforge.net</email></address>
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</affiliation>
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</author>
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</authorgroup>
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<date>2009-07-28</date>
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<releaseinfo>1.0</releaseinfo>
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</chapterinfo>
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<title>Reports</title>
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<sect1 id="details.reports.avail">
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<title>Available Reports</title>
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<para>
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<screenshot>
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<screeninfo>Reports View</screeninfo>
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<mediaobject>
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<imageobject>
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<imagedata fileref="reports_view-all.png" format="PNG" />
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</imageobject>
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<textobject>
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<phrase>Reports View</phrase>
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</textobject>
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</mediaobject>
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</screenshot>
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</para>
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<para>@Rob: Pls update Screenshot to include new Charts section</para>
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<para>
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The Reports View lists all available reports, grouped under the following
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headings.
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</para>
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<sect2>
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<title>Income and Expenses</title>
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<para>
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The reports in this section show your income and expenses either for the
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current month or for each month in the current year. Of course, the duration
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of the overall report and the duration captured by each column can be
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configured to your liking. Graphs and Pie Charts also may be produced.
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</para>
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</sect2>
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<sect2>
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<title>Net Worth</title>
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<para>
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Here there are reports that describe your net worth, either at the current
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moment, every month for the current year, or every year of your history. In
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addition, there is a 7-day Cash Flow Forecast and a Net Worth Graph. There
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are also reports to get the balances for all of your accounts at any given
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point in time.
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</para>
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</sect2>
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<sect2>
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<title>Transactions</title>
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<para>
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This section includes reports that list individual transactions. This is the
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best way to print your account register for a specific period of time. The
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transactions printed can be grouped together according to your liking by
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choosing the appropriate report, such as:
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<itemizedlist>
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<listitem><para>By Account</para></listitem>
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<listitem><para>By Category</para></listitem>
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<listitem><para>By Month or Week</para></listitem>
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<listitem><para>By Payee</para></listitem>
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</itemizedlist>
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</para>
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</sect2>
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<sect2>
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<title>Cash Flow</title>
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<para>
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The Cash Flow report is similar to a Transaction report, but it displays all
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cash-flow related transactions.
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</para>
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</sect2>
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<sect2>
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<title>Investments</title>
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<para>
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These reports help you keep track of your investments. They only include
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investment accounts. There are a variety of presentation filters and styles,
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as shown in this partial list.
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</para>
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<itemizedlist>
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<listitem><para>Investment Transactions: Similar to a Transactions report,
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and includes the share price and quantities.</para></listitem>
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<listitem><para>Investment Holdings by Account: Shows the current shares,
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price, and value for each account.</para></listitem>
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<listitem><para>Investment Holdings by Type: Same as the previous report, but
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organizes the accounts by type (Stock, Mutual Fund, etc)</para></listitem>
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<listitem><para>Investment Performance by Account: Shows the annualized
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performance over any period of time. This performs a cash flow analysis of
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all money coming into and going out of the account. As a result, this is a
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very accurate picture of how well your investments are
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doing.</para></listitem>
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<listitem><para>Investment Performance by Type: Same as the previous report,
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but organizes the accounts by type (Stock, Mutual Fund,
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etc)</para></listitem>
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</itemizedlist>
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<para>
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There are also graphs for Investment Prices and Investment Worth.
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</para>
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</sect2>
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<sect2>
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<title>Taxes</title>
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<para>
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The tax reports are just like the transactions reports, with the addition that
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only Tax related categories are included. This allows you to flag certain
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categories as being tax-related, and then get one big report at the end of the
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year to see them all in one place. They may be listed either by Category or by
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Payee, and for the last fiscal year.
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</para>
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</sect2>
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<sect2>
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<title>Budgeting</title>
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<para>
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The budgeting reports are similar to net worth reports, but the reports can
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display the budget for a given year, or even compare it to the actual income
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and expenses for the same period.
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</para>
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</sect2>
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<sect2>
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<title>Forecast</title>
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<para>
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The forecast reports are just like the net worth reports, but they use the
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information to display forecast information. You can display the information
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at various levels and for the timeframe of your choosing.
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</para>
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</sect2>
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<sect2>
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<title>General Information</title>
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<para>
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These reports display non-transaction information about schedules, accounts,
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and loans.
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</para>
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</sect2>
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<sect2>
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<title>Charts</title>
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<para>
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If <link linkend="details.reports.charts">Charts</link> are enabled, this
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section lists all the reports which are marked to display a graphical chart as
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the default. They are also listed in one of the other sections, but they are
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also aggregated here for your easy reference.
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</para>
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</sect2>
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<sect2>
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<title>Favorites</title>
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<para>
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This section lists all the reports you have marked as a favorite in the report
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configuration dialog. They are still listed in one of the other sections, but
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they are also aggregated here for your easy reference. Favorite reports are
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also included on the financial summary page for even easier reference.
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</para>
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</sect2>
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<sect2>
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<title>Configuring Reports</title>
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<para>
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To access the report configuration dialog, bring up the report you wish to
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configure, and press the <guibutton>Configure</guibutton> button at the top of
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the report.
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</para>
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</sect2>
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</sect1>
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<sect1 id="details.reports.working">
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<title>Working With Reports</title>
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<para>
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There are a number of actions you can take on each report. You can access
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these by right-clicking the report name in the list of reports. Alternately,
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once you have run a report, there are buttons across the top of the view to
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invoke each of these:
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</para>
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<itemizedlist>
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<listitem><para>Chart: Only present if the report is capable of displaying a
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chart. Clicking this option toggles between the report and the
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chart.</para></listitem>
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<listitem><para>Configure: Change the properties of this report. You can
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customize the report to your liking and save it for future
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use.</para></listitem>
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<listitem><para>New: Create a new customized report based on the selected
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report.</para></listitem>
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<listitem><para>Copy: The report output can be copied to the clipboard to
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paste them in another application, like a spreadsheet, for further
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analysis.</para></listitem>
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<listitem><para>Export: Reports can be saved in &HTML; or CSV
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format.</para></listitem>
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<listitem><para>Delete: Customized reports can be deleted. The default
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reports that ship with KMyMoney cannot be deleted.</para></listitem>
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<listitem><para>Close: Close the current report.</para></listitem>
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</itemizedlist>
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</sect1>
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<sect1 id="details.reports.config">
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<title>Configuring Reports</title>
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<sect2>
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<title>Working with custom reports</title>
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<para>
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You can configure the default reports or create your own from them by
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selecting 'New' and then configuring the new report. When you select
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'Configure' you will be presented with the Report Tab. Initially, it is named
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the same as the old report with <quote>Custom</quote> added to the end. You
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can change the name to whatever you want. You can even name your custom
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reports the same as a default report, or the same as another custom
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report. Also, you can always use the Comment field to further distinguish
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reports.
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</para>
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<para>
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The Report Configuration dialog has a number of tabs across the top. Each tab
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displays options for configuring different aspects of the report.
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</para>
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</sect2>
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<sect2><title>Report Tab</title>
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<para>
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<screenshot>
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<mediaobject>
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<imageobject>
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<imagedata fileref="report_configuration-reporttab.png" format="PNG" />
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</imageobject>
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<textobject>
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<phrase>Report Configuration -Report</phrase>
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</textobject>
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</mediaobject>
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</screenshot>
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</para>
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<para>
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On this tab, you set the basic properties of this report.
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<itemizedlist>
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<listitem><para>Report Name: Choose a name for this report.</para></listitem>
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<listitem><para>Comment: Enter a comment to help you remember the details of
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this report.</para></listitem>
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<listitem><para>Convert values to base currency: Select this option to convert
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all values in the report to your base currency. Leave it unchecked if you'd
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like to see values in their original currency. If currencies are not
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converted, then subtotals will not be shown.</para></listitem>
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<listitem><para>Mark as favorite report: Check this to cause this report to
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show up on the home page and in the group of <guilabel>Favorite
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Reports</guilabel>.</para></listitem>
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</itemizedlist>
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</para>
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</sect2>
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<sect2 id="details.reports.config.rowscolumns">
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<title>Rows/Columns Tab</title>
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<para>
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On this tab, you configure how you would like the rows and columns to be selected
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and organized. This tab presents different configuration options depending on
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the style of report you have selected.
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</para>
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<para>
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<screenshot>
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<mediaobject>
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<imageobject>
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<imagedata fileref="report_configuration-rowscolumns.png" format="PNG" />
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</imageobject>
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<textobject>
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<phrase>Report Configuration -Rows and Columns</phrase>
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</textobject>
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</mediaobject>
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</screenshot>
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</para>
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<para>@Rob: Screenshot of rows/columns tab from an income/expense report</para>
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<para>
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For income/expense and net worth reports:
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<itemizedlist>
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<listitem><para>Columns: Choose how large of a time period each column should
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encompass</para></listitem>
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<listitem><para>Rows: Choose what kind of accounts to display as the rows of
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this report</para></listitem>
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<listitem><para>Detail: Choose the level of detail required for this
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report.</para></listitem>
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</itemizedlist>
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</para>
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<para>The following levels of detail are available:
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<itemizedlist>
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<listitem><para>All: Show every category or account.</para></listitem>
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<listitem><para>Top-Level: Show only the highest-level categories or accounts,
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and roll up the sums of the subordinates categories or accounts into those
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values.</para></listitem>
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<listitem><para>Groups: Show only the totals of the income, expenses, assets,
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or liabilities.</para></listitem>
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<listitem><para>Total: Show only the grand totals line.</para></listitem>
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</itemizedlist>
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</para>
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<para>
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For transaction reports:
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<itemizedlist>
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<listitem><para>Organize by: Choose how to group the transactions in this
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report</para></listitem>
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<listitem><para>Show Columns: Choose which columns should be shown in the
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report. The date and transaction amount are always shown.</para></listitem>
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<listitem><para>Include only Tax Categories: Only show categories which have
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been marked as tax-related.</para></listitem>
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<listitem><para>Include only Investment Accounts: Only show transactions from
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investment accounts.</para></listitem>
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<listitem><para>Include only Loan Accounts: Only show transactions from loan
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accounts.</para></listitem>
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</itemizedlist>
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</para>
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</sect2>
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<sect2>
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<title>Chart Tab</title>
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<para>@Rob: Screenshot of chart tab</para>
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<para>
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This tab allows you to configure what the report should look like when it is
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displayed as a chart. See the <link linkend="details.reports.charts">Graphs
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& Charts</link> section for more explanation of the charting functions.
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<itemizedlist>
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<listitem><para>Chart Type: The visual format of chart
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desired.</para></listitem>
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<listitem><para>Show grid lines: Whether to print horizontal and vertical grid
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lines on the chart.</para></listitem>
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<listitem><para>Draw values on chart: Whether to print the data values on the
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chart itself for chosen data points.</para></listitem>
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<listitem><para>Show chart by default: Whether this report should first be
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displayed as a chart when it's opened.</para></listitem>
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<listitem><para>Line width: The width of data lines on the
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chart.</para></listitem>
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</itemizedlist>
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</para>
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</sect2>
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<sect2>
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<title>Other Tabs</title>
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<para>
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The other tabs in this dialog are the same as in the Search Transactions
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interface. Please refer to
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the <link linkend="details.search">documentation</link> on that interface for
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details on the other tabs.</para>
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</sect2>
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</sect1>
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<sect1 id="details.reports.charts">
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<title>Graphs & Charts</title>
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<sect2>
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<title>Viewing as a Chart</title>
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<para>
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Each report can be viewed in either textual form or graphical (chart) form.
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The same report configuration parameters are used in either case. You can
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easily jump back and forth between the textual and graphical forms by pressing
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the <guibutton>Chart</guibutton> or <guibutton>Report</guibutton> buttons
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along the top of the report view.
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</para>
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<para>
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Care should be taken to limit the amount of data you choose to display on a
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chart. If you are not careful, using the same configuration for both textual
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and graphical forms means it's possible to configure a chart to be visually
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cluttered, unappealing, and uninformative. &kappname; will not force you to
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keep your charts readable and useful!
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</para>
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</sect2>
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<sect2>
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<title>Available Chart Types</title>
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<sect3>
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<title>Line Graph</title>
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<para>@Rob: Screenshot of a simple line graph</para>
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<para>
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A line graph is one of the most simple forms of a chart. There is one line
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for each series. (Usually a series is a single account or category; see below
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for more details on that.) The time periods stretch out along the bottom axis,
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and the currency values are along the left.
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</para>
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<para>
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The detail level for each line is controlled in the <link
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linkend="details.reports.config.rowscolumns">Rows/Columns</link> Tab of chart
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configuration. If you choose the <quote>Top-Level</quote> detail level, there
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will be one line for each of the top-most accounts or categories which show
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the sum total of all underlying accounts or categories. If you choose
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<quote>Groups</quote> it will instead show one line each for Income, Expenses,
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Assets, or Liabilities, depending on the other settings.
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</para>
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</sect3>
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<sect3>
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<title>Bar Graph</title>
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<para>@Rob: Screenshot of a simple bar graph</para>
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<para>
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The bar graph works exactly the same as the line graph, except there is one
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bar for each series in each time slice.
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</para>
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</sect3>
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<sect3>
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<title>Pie Chart</title>
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<para>@Rob: Screenshot of a simple pie chart</para>
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<para>
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The pie chart is the most simple chart available. It shows only one time
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slice, as opposed to showing the values across time. This chart shows only
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the totals column of whatever report is selected. If your report is
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configured to NOT convert values to the base currency, there will be no totals
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column, and therefore this report is not useful.
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</para>
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</sect3>
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<sect3>
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<title>Ring Chart</title>
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<para>@Rob: Screenshot of a simple ring chart</para>
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<para>
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The ring chart is very similar to a pie chart, except there is one
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<quote>ring</quote> for each time slice in the report.
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</para>
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</sect3>
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</sect2>
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</sect1>
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</chapter>
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