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242 lines
6.7 KiB
242 lines
6.7 KiB
<?xml version="1.0" encoding="UTF-8"?>
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<chapter id="details.payees">
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<chapterinfo>
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<authorgroup>
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<author>
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<firstname>Roger</firstname>
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<surname>Lum</surname>
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<affiliation>
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<address><email>rogerlum@gmail.com</email></address>
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</affiliation>
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</author>
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<author>
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<firstname>Ace</firstname>
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<surname>Jones</surname>
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<affiliation>
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<address><email>acejones@users.sf.net</email></address>
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</affiliation>
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</author>
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</authorgroup>
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<date>2009-06-04</date>
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<releaseinfo>1.0</releaseinfo>
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</chapterinfo>
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<title id="details.payees.title">Payees</title>
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<para>
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The Payees screen provides detailed information about all the payees and
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payers involved in transactions. The Payees screen is split into two main
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areas: a payees and payers list and a detail area.
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</para>
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<para>
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The Payees screen allows for viewing the transactions for the selected payee,
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updating personal information associated with a particular payee or payer, and
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specifying transaction matching criteria.
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</para>
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<para>
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<screenshot>
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<mediaobject>
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<imageobject>
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<imagedata fileref="payeeview.png" format="PNG" />
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</imageobject>
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</mediaobject>
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</screenshot>
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</para>
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<sect1 id="details.payees.list">
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<title>Payees List</title>
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<para>
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A list of payees and payers is on the left side of this screen. The payee list
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is sorted alphabetically. To sort in reverse alphabetical order, click on the
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Name title at the top of the list.
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</para>
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<sect2>
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<title>Adding a Payee or Payer</title>
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<para>
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To add a payee or payer, right-click on any payee name and choose
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<guimenuitem>New payee</guimenuitem>. This creates a new payee called
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<quote>New Payee</quote>. Right-click on this payee and select
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<guimenuitem>Rename payee</guimenuitem> to enter the name of the new payee or
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payer.
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</para>
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</sect2>
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<sect2>
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<title>Renaming a Payee or Payer</title>
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<para>
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To rename a payee or payer, simply right-click on the name, select
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<guimenuitem>Rename payee</guimenuitem> and the name becomes
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editable. Changing the name will affect the name in all the transactions in
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which it appears.
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</para>
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</sect2>
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<sect2>
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<title>Deleting a Payee or Payer</title>
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<para>
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To remove a payee or payer, right-click the name and select
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<guimenuitem>Delete payee</guimenuitem>. If the payee has any transactions,
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you will be presented with a dialog that allows you to reassign them to a
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different payee, and also a check box to enable a deleted name to be added to
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the new payee's matching list.
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</para>
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</sect2>
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</sect1>
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<sect1 id="details.payees.personalinformation">
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<title>Additional Payee Details</title>
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<sect2>
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<title>Personal Information</title>
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<para>
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To view and edit the personal information associated with a particular payee,
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select the payee from the list and select the Address tab. To modify this
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information, edit the detail area directly and press the Update button when
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finished.
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</para>
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<para>
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<screenshot>
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<screeninfo>The personal information tab</screeninfo>
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<mediaobject>
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<imageobject>
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<imagedata fileref="payee_info.png" format="PNG" />
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</imageobject>
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<textobject>
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<phrase>Personal information</phrase>
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</textobject>
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</mediaobject>
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</screenshot>
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</para>
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</sect2>
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<sect2>
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<title>Transaction Matching Settings</title>
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<sect3>
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<title>Overview</title>
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<para>
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&kappname; has the ability to automatically assign the proper payee to imported
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transactions. This can be handy when importing transactions from your bank,
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when the payee name has extra unnecessary characters, or worse, if the payee
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names change.
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</para>
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<para>
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For example, let's say your monthly mortgage payment comes in from your bank
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like this <quote>SUNTRUST BANK MAPLE VALLEY, GA 111506</quote> one month and
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then <quote>SUNTRUST BANK MAPLE VALLEY, GA 121606</quote> the next month. You
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would really like both of those transactions to be assigned simply to your
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payee <quote>SunTrust</quote>. The transaction matching feature is for you!
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</para>
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<para>
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<screenshot>
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<screeninfo>The payee matching tab</screeninfo>
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<mediaobject>
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<imageobject>
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<imagedata fileref="payee_match.png" format="PNG" />
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</imageobject>
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<textobject>
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<phrase>Payee matching details</phrase>
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</textobject>
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</mediaobject>
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</screenshot>
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</para>
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</sect3>
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<sect3>
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<title>Setting up</title>
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<para>
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From the Matching tab, you can set the Transaction Matching Settings. You have
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3 major options:
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</para>
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<itemizedlist>
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<listitem>
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<para>
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No Matching. Disables the feature for this payee. This is the default
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setting for all payees.
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</para>
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</listitem>
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<listitem>
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<para>
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Match on Payee Name. Enables the feature, and uses the payee name itself
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as the Match Key
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</para>
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</listitem>
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<listitem>
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<para>
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Match on Key. Enables the feature, and allows you to enter one or more
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Match Keys of your choosing. In general, entering a plain string will
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work perfectly. However, the match keys are actually regular expressions,
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so it is possible to match on more complicated patterns.
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</para>
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</listitem>
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</itemizedlist>
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<para>
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You can also choose whether you want to ignore the case of the Match Key. If
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you choose this option, the Match Key <quote>SunTrust</quote> would match
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<quote>SUNTRUST BANK</quote> or <quote>SunTrust Bank</quote>.
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</para>
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</sect3>
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<sect3>
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<title>Importing Transactions</title>
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<para>
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When you import transactions using the QIF import, or using a plugin such as
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OFX or AqBanking, the Match Keys you have set will be considered. If the
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Match Key for one of your payees is found anywhere in the payee of the
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imported transaction, the corresponding payee from your list will be assigned
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to that transaction. Thus, a Match Key of <quote>SunTrust</quote> will match
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<quote>SUNTRUST BANK MAPLE VALLEY,GA</quote> or even
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<quote>MORGENSUNTRUST&LOAN</quote>. So choose your Match Keys carefully.
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<note><para> If a transaction payee matches more than one Match Key, the
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behaviour is undefined. &kappname; will arbitrarily pick one of the matching
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payees. </para></note>
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</para>
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</sect3>
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</sect2>
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</sect1>
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<sect1 id="details.payees.transactionhistory">
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<title>Viewing Transaction History</title>
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<para>
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To view all transactions associated with a particular payee, select the payee
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from the list and the Transaction tab in the detail area. Double-clicking a
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particular transaction will bring you directly to that transaction in the
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Ledgers screen.
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</para>
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<para>
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<screenshot>
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<screeninfo>The transaction tab</screeninfo>
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<mediaobject>
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<imageobject>
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<imagedata fileref="payee_history.png" format="PNG" />
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</imageobject>
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<textobject>
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<phrase>Transaction history</phrase>
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</textobject>
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</mediaobject>
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</screenshot>
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</para>
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</sect1>
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</chapter>
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